Employee FAQ

Do I have to fill in my time card on campus?
Can time only be entered in hourly increments?
Why do we have a new UID and PIN?
Can hours be input daily or does the time sheet need to be completed at the end of two weeks?
Do I need to enter zeros on days I haven't worked?
When will time sheets be due to payroll?
Will there be designations for 2nd and 3rd shift?
What happens when the combined student hours are over 20 hours in two different departments?
Can time sheets be submitted early during the active time period?
Regarding proxies, can the supervisor pick one person for student approval and a different person for staff approval?
If a supervisor doesn't approve and submit time sheets by the deadline, is the proxy notified?
How will holiday and administrative leave be handled?
Are paper copies of time sheets a good idea since there will only be limited access to previous records?
Will vacation and sick leave forms (White Forms) be approved through this system?
When will Wright Online (WOL) go away?
What if I am a supervisor and I will be out when time cards are due?
What happens if an employee does not have access to WINGS or WINGS Express?
How does an employee know that their supervisor has submitted the time card to payroll?
How will students log time if they work 11pm on Monday and finish their shift the next day at 6am?
If a student employee forgets to submit a time sheet and wants to enter 2 pay periods at once, is this possible?
If a person is working out of another classification (temporary job with different rank), how is this handled?
How are stipends paid where a flat rate is indicated on the time card?
How does an approver complete a timesheet for an employee who either hasn't started one or, has a timesheet already in progress but is unable to complete it?
Who should be contacted if a timesheet I approve does not appear?
Who should I contact if the Employee tab doesn't show up once I log in to WINGS Express?
Where can I find more information about Human Resource changes?

Do I have to fill in my time card on campus?
No, time sheets can be accessed anywhere you can access the Internet.

Can time only be entered in hourly increments?
No, staff employees enter time in quarterly decimal increments. For example: 4.25 = 4 hours 15 minutes, 4.75 = 4 hours 45 minutes. Students should enter time in 15 minute increments and always include a colon. It is also important to remember to enter AM or PM correctly for your shift.

Why do we have a new UID and PIN?
Your 9-digit University ID Number (UID) is assigned to you when you apply as a student or are affiliated with Wright State University. It replaces the use of your Social Security Number. Your UID never changes and is never re-used. It is not your Social Security number. It is your permanent, unique ID number identifying you as a member of the University community.  

Can hours be input daily or does the time sheet need to be completed at the end of two weeks?
Yes, time can be saved or corrected daily. Save after each input or correction. Remember: Only submit for approval when ALL hours have been entered for the entire pay period.

Do I need to enter zeros on days I haven't worked?
No, only enter a zero to make a correction.

When will time sheets be due to payroll?
Time sheets will typically ned to be submitted to Payroll by a supervisor no later than 2pm on Monday following a pay period. Once a time sheet has been approved by a supervisor, changes can only be made by Payroll.

Will there be designations for 2nd and 3rd shift?
Yes, you should choose the shift that you worked that day. Example: If you worked 8 hours on 1st shift, you would enter those hours under Shift 1. If you came back in and worked a 3rd shift for someone else, you would enter those hours under Shift 3. The system will determine if you receive shift differential or not.

What happens when the combined student hours are over 20 hours in two different departments?
Each supervisor will only see a time sheet for their organization. This process is the same as when hardcopy timecards were turned in for two different areas. The supervisors and employee will be notified by Student Employment of the hours turned in over their allowance.

Can time sheets be submitted early during the active time period?
Yes, time sheets can be submitted to the supervisors as soon as the pay period becomes active. If the time submitted needs to be changed, the employee should make the changes. If the time sheet has already been submitted, Payroll must then make the changes.

Regarding proxies, can the supervisor pick one person for student approval and a different person for staff approval?
Yes. Make sure your Budget Manager is aware of the proxies you wish to set up.

If a supervisor doesn't approve and submit time sheets by the deadline, is the proxy notified?
No, verbal communication needs to occur between the supervisor and proxy about time sheets that need to be approved.

How will holiday and administrative leave be handled?
When holidays or administrative time occur during a pay period, additional lines will be provided on the time sheet.

Are paper copies of time sheets a good idea since there will only be limited access to previous records?
It is your decision if you want to print online information. You can choose to print from your browser for record keeping.

Will vacation and sick leave forms (White Forms) be approved through this system?
That piece of time entry will be rolled out later in the quarter.

When will Wright Online (WOL) go away?
WOL will be accessible for historic data, but new information will not be available. All information after January 1, 2006 will be available in WINGS Express.

What if I am a supervisor and I will be out when time cards are due?
With the new time entry system, supervisors have more flexibility than they had in the past. If you are out of the office when time cards are due, you have two options:

1. If you have Internet access, simply review and approve timecards online.
2. Set up a proxy who can approve your time cards on your behalf.

What happens if an employee does not have access to WINGS or WINGS Express?
Contact the CaTS Help Desk at 937-775-4827.

How does an employee know that their supervisor has submitted the time card to payroll?
The time card will say Approved By: <supervisor's name> at the bottom.

How will students log time if they work 11pm on Monday and finish their shift the next day at 6am?
Hours should be reported on the day they worked. For example, 11pm - 12am should be reported on Monday and 12 - 6am should be reported on Tuesday.

If a student employee forgets to submit a time sheet and wants to enter 2 pay periods at once, is this possible?
No, only submit time sheets in the current pay period. Contact Payroll at x2249 to process the old time sheet.

If a person is working out of another classification (temporary job with different rank), how is this handled?
Contact Payroll at x2249.

How are stipends paid where a flat rate is indicated on the time card?
Contact Payroll at x2249.

How does an approver complete a timesheet for an employee who either hasn't started one or, has a timesheet already in progress but is unable to complete it?
Use the Extract, Change Time Record process.

Who should be contacted if a timesheet I approve does not appear?
Contact your departmental Budget Manager. Your Budget Manager must then e-mail Payroll with the information.

Who should I contact if the Employee tab doesn't show up once I log in to WINGS Express?
Email Tamara Jones in Human Resources.

Where can I find more information about Human Resource changes?
More specific information is available at the Human Resources site.