Recommendation to Faculty Senate for Meeting of November 6, 2000

University Undergraduate Curriculum and Academic Policy Committee
 

Procedure for Implementation
of
Registration and Add Policy
and
Attendance and Drop Policy



Established Curriculum Procedure for Course Enrollment Restriction Designation

Implementation policies and procedures concerning these policies and all curriculum matters, whether at the department, college, or university level, are subject to faculty approval.

The enrollment restriction designation of a course has been an established part of the normal curriculum process that emanates with individual faculty, departments, and colleges and upon approval by the latter is submitted for review and approval to the university curriculum committee and potentially to the Faculty Senate. The approved mechanism for such designations resides in the submission of a "Course Modification Request" when proposing a change of enrollment restriction for an existing course and of a "Course Inventory Request" when denoting the enrollment restriction with the proposal for creating a new course. 

Historically, many types of enrollment restrictions in conjunction with course modification and course inventory requests have been approved through this process. In many cases, departments and colleges have elected to not list any enrollment restriction. Among many other designations that have been proposed and approved, courses have been modified or created so as to specify an enrollment restriction of "Instructor Permission Required."

New Enrollment Restriction Option Under Registration/Add Policy and Attendance/Drop Policy
 
With the approval of the Registration and Add Policy and Attendance and Drop Policy, in addition to the past designation of courses as "Instructor Permission Required," it is possible to designate courses as "Instructor Permission Required after Term Begins." This new option for enrollment restriction designation enables faculty, departments, and colleges to improve enrollment management through the following specifics of the policies:
Registration and Add Policy

For courses designated "Instructor Permission Required after Term Begins," students may register or add until the first day of the term, after which they need to obtain the instructor's permission.

Attendance and Drop Policy

For courses designated "Instructor Permission Required after Term Begins," students may be dropped from the course for being absent from the first two class meetings (for courses meeting more than once a week) or from the first class (for courses meeting only once a week). When this policy is utilized any student missing the designated class(es) may be dropped from the specific class section. The instructor must notify the Registrar's Office promptly for the students to be removed from the roll.

Procedure for New Enrollment Restriction of "Instructor Permission Required after Term Begins"
The established and long standing curriculum procedure for the enrollment designation of courses will continue in effect and be applied under the Registration and Add Policy and Attendance and Drop Policy. In order to have a course designated with any special enrollment restriction, including the new option of "Instructor Permission Required after Term Begins," the established process of submitting through the department and college process and to the university curriculum committee for review and approval the "Course Modification Request" and "Course Inventory Request" is to be implemented.
In both cases of course modification and inventory requests, a clear justification of changing to or creating a special enrollment restriction, including as "Instructor Permission Required after Term Begins," must accompany the "Request."
When departments and colleges submit a "Course Modification Request" or a "Course Inventory Request" for a particular course, such as an existing course like PLS 200, MTH 228, EC 444 or a new course proposal like CS 496, then, as with past established policy, the designated enrollment restriction will apply to ALL course sections and quarterly offerings. If there occurs future pedagogical and curricula changes, such courses may be altered with respect to the enrollment restriction designation through the course modification process. When modified, the enrollment restriction would apply to ALL course sections and quarterly offerings.
In some cases there may be special exceptions to designating ALL course sections and quarterly offerings with a particular enrollment restriction. There may be exceptional pedagogical and curricula needs of departments and colleges that require a particular section or sections of a course offering (e.g., honors sections) during an academic quarter or from one quarter to another due to teaching assignments by faculty members (or, e.g., variable title courses) to carry different enrollment restrictions, including differences such as no enrollment restriction and "Instructor Permission Required after Term Begins." In such cases, the above procedure is to be followed but in addition it must be specified how the enrollment restriction will vary by specific sections or quarterly offerings. A clear justification for proposing different enrollment restrictions must accompany the "Request." Upon approval of these exceptions, the enrollment restriction designations of course sections will be the managerial responsibility of the departments and colleges and be implemented through the their processes for submitting quarterly class schedules to the Office of the Registrar.
Use of the Drop Policy in High Demand Courses
In those cases where the use of "Instructor Permission Required after Term Begins" is approved to accommodate student enrollment in high demand relative to offerings courses, it is expected that the instructor will replace dropped students with students wishing to add through departmental or college waiting lists and the normal course add process.
Use of the Drop Policy to Accommodate Other Curriculum Needs and Unanticipated Changes 
As specified in the Attendance and Drop Policy, "For courses designated as Instructor Permission Required after Term Begins, students may be dropped from the course for being absent " It is not required that students be dropped by the instructor.

RETURN TO:
October 26 and 31, 2000 Minutes