August 15, 2000
GUIDELINES GOVERNING THE IMPLEMENTATION
To permit greatest access to classes; accommodate the normal dropping and adding of classes; make maximum use of the spaces provided in each class; allow reasonable time for the processing and application of students' financial aid to their accounts; and to, in general, maximize university enrollment (head count and credit hour generation) prior to the official 14th-day enrollment count required by the state (and upon which the state allocates subsidy to the university), the current university admission and registration policy permits students to register for classes through the end of the first week of the quarter.
Such a policy, while serving the university well in the achievement of each of the above goals, has, at the same time, unwittingly created problems for those courses where a student's presence is absolutely required on the first day of class, and for those courses where the. demand for the course too often exceeds the available spaces in the course for a given quarter. The Registration and Add Policy and the Attendance and Drop Policy are meant to address these problems.
The Provost's Office supports the above policies, but with the following understanding and guidelines as to how each will be implemented:
1 . In general, for the majority of its courses, the university will continue to be guided by the goals outlined above--to permit students the greatest access to classes, accommodate the normal dropping and adding of classes during the first week of the quarter, make maximum use of available spaces in each class, provide reasonable accommodation to the processing and application of students' financial aid, and maximize university enrollment, both head count and credit hour generation.
2. Courses designated "Instructor Permission Required," and "Instructor Permission Required after Term Begins" are expected to be few in number; to be justified according to criteria developed and approved by each college and dean; to be so designated by departmental chairs and deans; and to be communicated to the Registrar's Office and the University College as part of, and by the stated deadline for, the normal course scheduling process for each quarter.
3. Except in those instances where attendance on the first two days of class is mandatory, as determined by the criteria developed under #2 above, instructors choosing to drop students from class who have missed the first two class meetings will be expected to add students to replace them if such demand (waiting lists, etc.) exists and the published class limits permit, through the end of the first week of each quarter. Such a practice will allow the university to continue to make maximum use of the spaces available in each course while reinforcing the need for students to attend class(es).
4. Instructors choosing to drop students from class who have missed the first two class meetings are expected to state their attendance policy on their syllabus/syllabi and to apply their policy fairly and consistently. They will also need to be able to explain to themselves as well as to others the differences they see between a student who misses the first two class meetings by "choice," and the student who is added to the class list after the first two class meetings (since both students will have missed the first two class meetings), and how the pedagogical implications for one might differ from those for the other.
5. The Provost's Office will continue to work with the deans to provide the necessary resources to increase the spaces available in high demand courses so that all students can make reasonable and timely progress toward the completion of degree requirements.
Office of the Provost