Posting Policy

Posting areas are an important means of communication among the members of the Wright State University community. Posted materials must be in compliance with the policies of Wright State University.

Definitions:

There are several means for promoting your events on campus:

General Posting Board Locations : There are 19 general posting board locations on campus designed for announcements and event promotion. See specific numbers at the end of this document.

Residence Hall General Posting Locations : There are 174 general posting areas within the Residence Halls designed for announcements and event promotion. See specific numbers at the end of this document.

Student Union Showcases : There are 10 glass enclosed showcases in the Student Union designed for organizational or event promotion.

Individuals are encouraged to use the posting areas in a responsible manner by complying with the following regulations:

One-Stop Approval and Distribution:

1. Printed materials must be approved prior to posting by the Office of Student Activities, W012 Student Union. This can be done by submitting two originals to Student Activities, where they will be reviewed and stamped for approval. All photocopies must have the stamp to be valid. Approval will generally take place when flyers are submitted to the office. If further review is required the Office will notify the organization within 24 hours.

2. Approval for postings is not an endorsement or sponsorship by the university.

3. To be approved, all printed materials submitted must have a contact name and phone number on the front of the flyer. A contact name, address, and phone number must be included on the back of the file copy of the flyer.

4. The Office of Student Activities will post approved flyers on general bulletin boards on campus twice per week. Individuals are welcome to post their own approved materials on General Posting Boards.

5. The Office of Student Activities will also deliver approved postings for distribution in the Residence Halls daily. All postings in the residential communities must be posted by the residence community staff. Individuals and groups are prohibited from entering the residential communities for the purpose of distributing information or posting advertisements and flyers in the residential communities. Plan for 3 to 5 business days for posting throughout the residential communities.

Size of Printed Materials:

6. Printed materials must be no larger than 11 x 17 inches for General Posting Boards and up to 24 X 36 for residence hall posting and Student Union showcases.

General Posting Guidelines

7. All flyers must be posted on a designated public bulletin board. No posting on walls, windows, doors, or in stairwells, restrooms, or elevators. Posting on vehicles in university parking lots is prohibited.

8. Bulletin boards assigned to a specific department or organization may be used only with their permission, even if the flyer has been approved for posting by the Office of Student Activities.

9. Some campus buildings such as, the University Libraries, Medical Sciences Building, Creative Arts Center, Russ Engineering Center, have more restrictive regulations on postings. Contact the administrator in charge of each building for specific guidelines.

10. Pushpins or staples should be used to avoid possible puncture of wheelchair tires. No thumbtacks or staple guns are allowed.

11. Printed materials advertising events should be posted no earlier than two weeks prior to the event. Notices for services may remain on the bulletin boards for two weeks.

12. No more than one posting is allowed per bulletin board. Postings on top of other will be removed.

13. All advertising and publicity for both on- and off-campus events must conform to state and local laws and the policies of the university, and include the name of the sponsoring organization. Publicity is not allowed for off-campus events that do not conform to university policy, e.g., advertising “drink and drowns,” or promote the unlimited consumption of alcohol. It is the responsibility of the sponsors of an event to ensure that advertising conforms to these guidelines.

Residence Hall Postings

14. University offices, student organizations, individuals and businesses should submit their postings for approval to the Office of Residence Services. Residential Services sponsored organizations may submit their postings directly to the Office of Residential Services.

15. Postings should be counted, bundled and labeled for each community listed at the end of this document.

Employment Postings

16. Postings for on and off-campus employment opportunities will be sent to Career Services. The Office of Student Activities will fax a copy of your flyer. Please include the rate of pay and approximate number of hours.

Greek Postings

17. A copy of postings by Greek organizations will be sent to the Office of Student Judicial Services and Greek Affairs.

Film, DVD and/or Video Postings

18. Advertising and publicity for meetings and/or events which include films and/or videos must follow the film and video copyrights policy outlined in the Student Handbook. Films and videos rented on a “home-rental” basis for showing in meeting rooms are considered public performances and are prohibited. To get information about the licensing for public viewing of films, DVD’s and/or videos, contact the Center for Teaching and Learning, the Union Activities Board, or the Office of Student Activities.

Posting Policy Violations

19. Postings in violation of the above regulations will be removed. Organizations or individuals violating this policy may lose posting privileges on campus.

General Posting Board Locations

Biological Sciences
By basement vending machines

Creative Arts Center
Hallway next to A028

Dunbar Library
Next to the doors by the desk

Fawcett Hall
Next to Room 112

Medical Sciences
Basement by mailboxes
Next to Room 016

Millett Hall
Across from the Bike Shop
Between the Bike Shop doors

Oelman Hall
By first floor elevator
Next to Room 109
Basement across from Room 112

Rike Hall
Basement across from 012 and 014
Basement across from 015
Basement across from 032
Basement next to 044
Basement next to 058

Student Union
By W012
By Atrium elevators

Tunnel between Medical Sciences and Fawcett
By vending machines

Residence Hall Distribution