Travel Policy

Student Organizations must follow Wright State University Travel policy: www.wright.edu/wrightway/5601.html (Please read these carefully to assure full reimbursement of expenses)

Any organization requiring assistance with travel plans should complete the travel checklist at least two weeks prior to final travel plans.  The travel checklist is available at: www.wright.edu/studentactivities/studentorgs/orgforms.html. Once the form is complete a representative of the organization may meet with one of the Accounting Clerks in the Office of Student Activities.

Effective January 1, 2008 some changes have been made in the University Travel policy.  These changes include:

• The reimbursement rate to employees for business travel utilizing privately owned automobiles has increased to 50.5 cents per mile effective January 1, 2008.
• The per diem reimbursement amounts for meal charges for employees on overnight travel status has increased to $35 per day ($7 breakfast, $10 lunch, $18 dinner) for low cost cities and $43 ($9 breakfast, $11 lunch, $23 dinner) for high cost cities effective January 1, 2008.

The above reimbursement rates can be used immediately even though the updated travel policy has not yet been published. Another change to the policy that is noteworthy is that there is a new requirement to submit a listing of all prepaid expenses with the travel report. A template that can be used for this purpose is available on the Controller Office web site at http://www.wright.edu/admin/finanserv/controller.htm. While it would be good to begin the practice of submitting this form immediately, we will not enforce its use until the updated policy has been issued.

Updated January 2008