General Information

Section 1 - Student Services
General Student Services
Academic Student Services
Lake Campus Student Services

Section 2 - Getting Involved

Section 3 - Policies & Procedures
General Policies & Procedures
Students Orgs Policies & Procedures

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Table Reservation Policy

Student organizations and university departments may reserve tables to promote their organization, advertise organizational or departmental events, and fund-raise. Student organizations and university departments who wish to sponsor outside vendors to assist them in fund-raising efforts must comply with the Wright State University Vendor Policy. Table reservations can be made in Student Union and Event Services, 186 Student Union, 775-5521

Tables are available to be reserved in the following locations.

1. Various Student Union locations (four tables are available)
2. The Quad (ten tables available)
3. The Hangar (one table available)

Guidelines for Tables in the Student Union

1. Tables will be reserved on a first-come first-serve basis to Wright State University registered student organizations, university departments and outside vendors.
2. Due to the physical arrangements necessary to ensure service, reservations must be made two full days in advance of the time the table(s) are to be used.
3. In order to accommodate as many requests as possible, tables may be reserved no more than 4 hours per day. Evening hours are available by special request.
4. Student organizations and university departments may reserve tables for up to three consecutive half-day periods at one given time. After the reservation period has ended, student organizations and university departments may make additional reservation requests. Outside vendors must contact Student Union and Event Services to contract for table reservations.
5. Student organizations or university departments may sponsor only one external vendor in the Student Union per day.
6. Notice of cancellation must be given to Student Union and Event Services at least 24 hours in advance. Failure to cancel reservations within the specified time will result in the loss of reservation privileges for one academic quarter.

Guidelines for Tables on the Quad

1. Tables may be reserved for five consecutive days from 8:30 a.m. to 5:00 p.m.
2. Due to the physical arrangements necessary to ensure service, reservations must be made at least six working days in advance of the time the table(s) are to be used.
3. In case of inclement weather, table reservations may not be transferred to other locations.
4. No vehicles are permitted on the quad.
5. Electric is not available.
6. All other table reservation guidelines apply.

Guidelines for Table at The Hangar

1. Reservations: The table inside The Hangar may be reserved by registered student organizations by contacting the Student Union and Event Services Administration Office at X5522.
2. Table Location: A permanent display table is located between the exterior glass entry and to the right of the entry of The Hangar. Additional tables are not permitted across from the exterior glass entry on the curved wall.
3. Quad Tables: Tables on site for the Quad (outside of The Hangar) must remain on the Quad. The Hangar is unable to serve as a location for Quad tables during inclement weather.
4. Traffic Flow: Only one table is permitted in the designated area and should be placed so that individuals visiting the table do not slow or block traffic flow into The Hangar.
5. Community Responsibility: In order to maintain The Hangar table privileges for all groups, organizations should contact the Student Union and Event Services Administration Office at X5522.if any other organizations or tables are set up during their reserved time. A campus phone is available at the entry opposite of The Hangar entrance toward the parking lot exit. The Hangar table is a location we wish to preserve for registered student organizations. Your assistance in helping managing this space in accordance with this policy is appreciated.
6. Organization Responsibility: If your organization or members in your organization use The Hangar table without authorization or bring another table into the Hangar area, your organization will lose all table reservation privileges on campus for the remainder of the quarter. Organizations are expected to clean up the area after use (i.e., pick up papers, soft drink containers, pizza boxes, etc.). Leaving the area with trash will also result in table reservation privileges on campus for the remainder of the quarter.

Revised 8/2007