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Section 1 - Student Services
General Student Services
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Section 2 - Getting Involved

Section 3 - Policies & Procedures
General Policies & Procedures
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Posting Policy
Posting areas are an important means of communication among the members of the Wright State University community. Posted materials must be in compliance with the policies of Wright State University.

Disclaimer:
Wright State University disclaims all responsibility for the contents of posters, handbills, flyers, or other written material posted at the University.  Students, faculty, staff and administrators must be aware of current laws regarding libel, defamation, obscenity, and fair labor relations or other applicable laws.  Posters promoting establishments that sell alcoholic beverages or relating to alcohol will not be approved.  However, posters promoting alcohol awareness and responsible decision-making will be approved.

Definitions:
There are several means for promoting your events on campus:

General Posting Board Locations: There are 12 general posting board locations on campus designed for announcements and event promotion. See specific numbers at the end of this document.

Residence Hall General Posting Locations: There are 175 general posting areas within the Residence Halls designed for announcements and event promotion. See specific numbers at the end of this document.

Student Union Display cases: There are several glass enclosed showcases in the Student Union designed for organizational or event promotion.
Individuals are encouraged to use the posting areas in a responsible manner by complying with the following regulations:

Approval and Distribution:

1. Printed materials must be approved by the Office of Student Activities prior to posting. This can be done by submitting two originals to Student Activities, 019 Student Union, where they will be reviewed and stamped for approval. All photocopies must have the stamp to be valid. Approval will generally take place when flyers are submitted to the office. If further review is required the Office will notify the organization within 24 hours. To differentiate between university sponsored and off-campus events, off-campus events will be stamped with “Not Affiliated with Wright State University”.

2. Approval for postings is not an endorsement or sponsorship by the university.

3. To be approved, all printed materials submitted must have a contact name and phone number on the front of the flyer. A contact name, address, and phone number must be included on the back of the file copy of the flyer.

4. Individuals are required to post their own approved materials on General Posting Boards.

5. Individuals can take approved flyers to Residence Services in the Forest Lane Community Building. All postings in the residential communities must be posted by the residence community staff. Individuals and groups are prohibited from entering the residential communities for the purpose of distributing information or posting advertisements and flyers in the residential communities. Please plan for 3 to 5 business days for posting throughout the residential communities.

Size of Printed Materials:

6. Printed materials must be no larger than 11 x 17 inches for General Posting Boards and up to 24 X 36 for residence hall posting and Student Union showcases.

General Posting Guidelines

7. All flyers must be posted on a designated public bulletin board. No posting on walls, windows, doors, or in stairwells, restrooms, or elevators. Posting on vehicles in university parking lots is prohibited. Printed materials found in unauthorized locations will be removed immediately.

8. Bulletin boards assigned to a specific department or organization may be used only with their permission, even if the flyer has been approved for posting by the Office of Student Activities.

9. Some campus buildings such as, the University Libraries, Medical Sciences Building, Creative Arts Center, Russ Engineering Center, have more restrictive regulations on postings. Contact the administrator in charge of each building for specific guidelines.

10. Pushpins or staples should be used to avoid possible puncture of wheelchair tires. No thumbtacks or staple guns are allowed.

11. Printed materials advertising events should be posted no earlier than two weeks prior to the event. Notices for services may remain on the bulletin boards for two weeks.

12. No more than one posting is allowed per bulletin board. Postings on top of other will be removed.

13. All advertising and publicity for both on- and off-campus events must conform to state and local laws and the policies of the university, and include the name of the sponsoring organization. Publicity is not allowed for off-campus events that do not conform to university policy, e.g., advertising “drink and drowns,” or promote the unlimited consumption of alcohol. It is the responsibility of the sponsors of an event to ensure that advertising conforms to these guidelines.

Residence Hall Postings

14. University offices, student organizations, individuals and businesses should submit their postings for approval to the Office of Residence Services. Residential Services sponsored organizations may submit their postings directly to the Office of Residential Services.

15. Postings should be counted, bundled and labeled for each community listed at the end of this document.

Employment Postings

16. Regulations for Approving on Campus Postings for Jobs
Each posting must include:

• Employers name and address, including the city
• Location of position
• Contact person and phone number
• Each position must have a rate of pay per hour or a range of pay.
• Job description

In some positions there is a charge for equipment.  Each job must state the amount the employee must pay before work begins.
Position paid by commission must have a range of pay.
No in-home positions.
Examples:  baby sitting, house sitting, dog sitting, yard work, painting, house cleaning.

Greek Postings

17. A copy of postings will be provided to the Assistant Director of Student Activities for Fraternity and Sorority Life.

Film, DVD and/or Video Postings

18. Advertising and publicity for meetings and/or events which include films and/or videos must follow the film and video copyrights policy outlined on the Center for Teaching and Learning website http://www.wright.edu/ctl/. Films and videos rented on a “home-rental” basis for showing in meeting rooms are considered public performances and are prohibited. To get information about the licensing for public viewing of films, DVD’s and/or videos, contact the Center for Teaching and Learning.

Posting Policy Violations

19. Postings in violation of the above regulations will be removed. Organizations or individuals violating this policy may lose posting privileges on campus.  Please report posting violations to the Office of Student Activities, 019 Student Union or at 775-5570.

General Posting Board Locations

Allyn Hall

Across from 116

Creative Arts Center
Hallway next to A028

Dunbar Library
Next to the doors by the desk

Fawcett Hall
Next to Room 119

Medical Sciences
Basement by mailboxes

Oelman Hall
Next to first floor elevator

Basement outside Room 012

Rike Hall

Basement outside 058
Basement across from elevators

Student Union
Tunnel next to the Rathskellar
In Atrium by the main stairs

Tunnel between Medical Sciences and Fawcett
By vending machines

Residence Hall Distribution