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1. Introduction:
The purpose of the Special Funding Committee (SFC) is to provide a funding source for one-time activities, events, or programs sponsored by registered student organizations or university-sponsored student groups that are not otherwise financially supported by the Student Organization Budget Committee (SOBC). The SFC provides grants and loans throughout the academic year. Student organizations requesting funding must complete an SFC application for funding found on-line at the following website:http://www.wright.edu/studentactivities/studentorgs/orgforms.html.
A hard copy may be obtained through the Office of Student
Activities. All forms must be completed on-line or typed.
The SFC generally meets weekly during the academic
year (fall, winter and spring quarters only). All proposals
must be submitted to Carolyn Smith at 360 University Hall by
no later than noon on the day before the SFC meeting in which
the organization wishes its proposal to be heard.
2. Guidelines:
- The SFC shall consist of five members and one (1)
alternate, each approved by the Student Government.
- Members of the SFC shall receive no monetary
compensation for their efforts.
- Members shall serve one year terms, unless they are
nominated to fill an existing vacancy, in which case their
seat, as with others, will be terminated on June 30. Members
can be reappointed.
- SFC members will select a chair from their ranks as soon
as possible after their appointment by Student Government. Student Government representatives may not serve as
chair.
- The Chair will:
- arrange and moderate meetings,
- be responsible for providing a liaison with the Office
of the VP for Student Affairs & Enrollment Services
- continually monitor SFC funding resources, giving the
members a periodic report.
- advise Student Government of any SFC members who are
chronically absent or who do not contribute to the SFC.
- consult with all the members before conferring with
Student Government.
- take attendance at each meeting.
The Chair
may delegate any of these responsibilities to any other
Committee member.
Members on the SFC should not
have, or should resolve, any conflict of interest between
membership on the Committee and membership in any
organization that requests an allocation from the SFC. When
a conflict is observed, the SFC will inform Student
Government.
- SFC will award grants or loans from its general fund.
Grant funds need not be paid back. Loan funds will be paid
back in the following manner: 1) loans of $500 or less -if
profit is made, the total amount of the loan is repaid. 2)
loans in excess of $500. If profit is made, the amount of
the loan plus 20% of the profit is repaid. If loss is
incurred, the funds recovered plus 30% of the loss is
repaid.
- SFC shall not discriminate against any group or
individual for any reason (e.g. race, religion)
- SFC is in the business of funding Student Activities.
Because of this, requests for funding of an academic
activity shall be subject to four constraints. First, such
requests are secondary to student extracurricular
activities. Second, all possible sources of funding from
academic re sources must have been pursued. Thirdly, such
requests must be of a "one-time" nature. Fourth, the
activity should be open and accessible to all Wright State
students.
- SFC funds are primarily to provide support for those
clubs/organizations that do not receive any funding from the
SOBC. SOBC-funded organizations are discouraged from
soliciting additional funds from the SFC unless a strong
case can be made that additional funds are necessary to
support a campus-wide event/activity that was not part of
the organization's original proposal.
- Requesting groups must complete the initial "Request for
funding" form, as well as the follow- up audit form if funds
are awarded. The audit form is concerned with how the funds
were actually used. The report is available on-line at http://www.wright.edu/studentactivities/studentorgs/orgforms.html.
The audit report must be submitted within 10 days of the
event or activity.
- All official meetings of the SFC shall be open. Funding
decisions can be made at official meetings only.
- Every effort will be made to held bi-weekly SFC meetings so long as requests have been submitted by noon on the day before the scheduled meetings.
The funding
priorities for SFC are for the following types of programs:
- Educational, recreational, or cultural programs and/or
services that benefit substantial or underserved portions
of the university community
- Campus-wide programs and activities
- Programs that are consistent with an organization's
mission and purpose.
All groups requesting
funding through the SFC must be in good academic, judicial,
and financial standing and registered with the Office of
Student Life or be a university-sponsored student group.
SFC strongly encourages groups to co-sponsor programs with
other student groups, academic departments, and
administrative units.
SFC funding may NOT be
used to:
--Support or sponsor ballot initiatives
or for any partisan political purposes
--Support or
sponsor political lobbying
--Support religious rites,
services, or attempts to convert people to a particular
religious faith
--Provide financial support to off-campus
organizations whose principal purposes are political,
religious, or ideological in nature.
--Purchase alcohol
or any product that violates university
policy.
--Establish petty cash funds
--Pay individual
membership dues
--Purchase personal clothing items
(T-shirts, jackets, hats, etc.). Exceptions may be made if
the request benefits a broad number of WSU
students.
--Pay tuition, general fees, fines, parking
passes
State sales tax cannot be reimbursed.
In addition, expenditures for the following is
prohibited:
Phones, student salaries or stipends,
organizational prizes, awards or gifts, food or beverages
for meetings. Food and beverage for special recognition
events may be allocated at the discretion of the SFC and
will be evaluated on a case-by-case basis.
Funds for
travel will be approved only when members of the
organization will:
- represent the university and thereby enhance the
prestige of the university and the organization
- gain knowledge and experience in accordance with the
goals and the purpose of the organization
- fulfill responsibilities in accordance with the goals
and purposes of the organization
Any requests
for funds for travel to conferences or workshops must be
accompanied by printed materials (most current) to explain
the program. These materials must be printed by the
sponsoring local or national organization and not
self-generated by the student group. It is assumed such
travel will be funded only for the top officers of the
organization. Money will only be granted for food if the
meal costs are incorporated in a conference registration fee
or as part of a university-wide event. SFC will only fund
travel if a commercial carrier or university vehicle is
used.
Funding requests will be granted only when a
simple majority of three Committee members vote in its
favor. If fewer than three members of SFC attend the
meeting, no proposals will be heard.
The SFC advisor
will send an annual report to Student Government on the
dispensation of funding requests.
The SFC may
allocate funds to pay for its own administrative needs as
well as for the purposes of campus
communications.
The SFC will allocate funds only
after an oral presentation by a representative of the
requesting organization.
All funded events and
activities must be accessible and open to all WSU
students.
SFC records shall be kept by the advisor.
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