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Career Services

Supervisors: Post a Job

On this page:

The Constitutional Amendment passed by Ohio voters in November 2006 states that Ohio's minimum wage rate shall be increased on the first day of the following January, by the rate of inflation, according to the Consumer Price Index.

As a result, the minimum wage for Wright State student workers will increase to $8.70 per hour effective with the payroll period beginning December 28, 2019. Any student employee currently earning less than new minimum wage will automatically receive an increase to $8.70 per hour beginning December 28, 2019.

Questions? Contact

Post a Job

Step 1: Review all policies, procedures, information on this page and in other Campus Student Employment sections of the Career Services website.
Step 2: Complete a Position Description form, with appropriate wage rate from chart. Retain the Position Description in your office files.
Step 3: Request an On-Campus Student Employment supervisor account by emailing
Step 4: Monitor your email for confirmation of your account and how-to information.
Step 5: Post job opening(s) in Handshake. Log in using your email address via the Handshake Login Guide: Employer Login button

  • Submit only part-time student employment jobs conforming to policies and procedures.
  • A job must be posted for five working days before a hiring decision is made.
  • Job postings subject to review.
  • Hiring forms available in the On-Campus Student Employment section of the Career Services website
  • Students cannot begin working at a job until their paperwork is processed by Student Employment, 334 Student Union, during regular processing hours.

Pay Structure

Supervisors are responsible for determining a fair and equitable pay rate for each position description.

For each position created, supervisors must complete a position description form (PDF) and assign the appropriate job class and pay rate according to the Job Class | Pay Range Chart on this page.

For each student employment position, supervisors must maintain accurate and updated position description forms (PDF) within the unit files for audit purposes. 

Information on the Handshake job posting and on the student employment authorization form (PDF) must be the same as the information on the position description.

Pay Rate

  • The pay rate for a position description must conform to the chart on this page. 
  • Multiple students hired for the same position description must have the same job class and pay rate.
  • Pay rate for a position must remain at the originally assigned rate EXCEPT when the pay rate is minimum wage and the minimum wage increases due to state of Ohio mandate.
  • The pay rate is linked to the position description and may not be adjusted for individual students.
  • If the supervisor reassigns or promotes a student to a different position, the pay rate for the newly assigned position is linked to the position description and may not be adjusted for the individual student. Send email to indicating:
    • Student name;
    • Current position and current pay rate;
    • The new position and new pay rate;
    • Effective date—no earlier than the beginning of the next pay period or the beginning of any future pay period.

Job Class | Pay Range Chart

Basic Level Student Employee | Job Class: 1 | Pay Range: $8.70 (effective 12/28/19)—10.00

  • Minimal (if any) prior knowledge or training required
  • Training provided
  • Routine responsibilities
  • Follow well-defined policies and procedures
  • May have access to confidential information
  • Independent judgment is limited
  • Close and direct supervision

Intermediate Level Student Employee | Job Class: 2 | Pay Range: $10.01—$14

  • Prior relevant course and/or work experience required
  • Assignments require special knowledge or skills
  • Technical or research skills may be required
  • May have supervision responsibilities on a limited scope
  • May have access to confidential information
  • Some independent judgment
  • Moderate supervision provided
  • May require a significant amount of physical exertion, adverse hours, or working conditions

Advanced Level Student Employee | Job Class: 3 | Pay Range: $14.01—$20

  • Requires specific and unique competitive job market skills
  • Completion of specific relevant courses and/or work experience required
  • Assignments require advanced knowledge, skills or abilities
  • Demonstrated ability to perform the job duties
  • May serve as a leader or trainer to student staff
  • May have access to confidential information
  • Independent judgment and decision-making; makes formal recommendations
  • Limited supervision provided; seeks guidance as necessary
  • Extensive problem-solving skills

Highly Specialized Level Student Employee | Job Class: 4 | Pay Range: $20.01+

  • Reserved for highly specialized, technical, or scientific positions
  • Graduate student with earned bachelor's degree or 3rd- or 4th-year undergraduate student with significant equivalent experience with substantially relevant skills required
  • Completion of specific relevant courses and/or work experience required
  • Demonstrated ability to perform the job duties
  • May supervise projects and/or other student staff
  • Independent judgment; makes formal recommendations; uses high-level decision-making
  • Performs complex data analysis and decision-making in design, experimentation, and construction
  • High levels of confidentiality
  • Interpretation of complex policies and procedures
  • Advanced written and oral communication skills
  • Supervision provided as needed

How to Select a Student Employee

All on-campus job postings in Handshake should direct students to contact your department directly to apply for the position. To review candidate qualifications, you may require candidates to complete the student employment application (PDF), the department’s own application, and/or submit a résumé.

Does the position require a background check? Contact the Department of Human Resources; they recommend that you make a conditional offer until a background check is completed. If a conditional offer of employment is made, the student is not allowed to begin working until the background check is complete. Human Resources will receive the results of the background check and advise the hiring official on the pending offer.

How to Hire Students

Once you've selected a student employee and they've accepted the job offer, student must complete all their hiring paperwork and bring them to Career Services during regular processing hours.

VERY IMPORTANT: It is a federal policy that a student employee can't begin working until a student employment hiring packet of required forms is processed and approved by student employment. A student employees' timesheet will not allow a student to record hours worked prior to the approved start date.

To have an electronic time card available for the pay period, all hiring paperwork must be submitted to Student Employment before 4 p.m. on the second Monday of the pay period. Since timesheets are due on the Friday of the second week of the pay period, this deadline ensures that we have time to process everything and make sure electronic time sheets are available to submit by the payroll deadline.

Need to hire multiple students? We can make special arrangements for a group processing session. Contact us at Career Services at (937) 775-2556.

Hours for Student Employment Paperwork Processing

After the supervisor has made a job offer and the student has accepted:

  1. The supervisor emails to request instructions and required forms.
  2. After submission of all required forms, the student waits to begin working until after the supervisor has received confirmation from Career Services/Student Employment that the student has been approved to begin working.

Supervisor Resources

Find Your Approver Code

To approve student time sheets, supervisors need to have an approver code. If this is your first time approving timesheets, you will need to contact Tony Whack in Human Resources to set up your code.

To find your existing approver code:

  1. Open your WINGS Express account and proceed as you would when approving timesheets.
  2. Advance to the screen where you select the pay period.
  3. Below the header Department and Description, are items including a capital letter, a number, and your department name.
  4. The number is your approve code. For some, this number will match your organization number and for others, it will be a different and unique number, and some may be a combination of letters and numbers.