DATE: May 22, 1998
FROM: Joseph F. Thomas, Jr., Dean, Graduate School and Associate Provost for Research
SUBJECT: Overload Review Procedure
This is to solicit your comments on a procedure for Research and
Sponsored Programs review and approval/disapproval of overload
payments on ledger 6 accounts. Under this procedure, RSP would
use the following criteria in making the approval decision.
In the case of federal funds, RSP will be guided by OMB Circular
Thus, if the overload charge is not in the approved budget or
in an approval letter from the agency, the overload would not
With respect to non-federal funds, there is a little more flexibility,
but the A-21 principle would still be used as a guide. If the
overload is not allowed by the sponsor, then of course
it would not be approved. In the absence of sponsor restriction,
the overload would be allowable if it meets the following conditions:
(b) Provision of release time would not be practical; and
(c) The dean or designee certifies that (a) and (b) are the case.
This procedure has been used on an interim basis in several instances
and seems to work well. Please send me your comments and let
me know if we should discuss this at the next Dean's meeting.
cc: Perry Moore
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