University Survey Policy

To assist faculty, staff, and students in their research and data collection here at Wright State University, Wright State has purchased a contract with Qualtrics software to provide free online survey software to all current Wright State faculty, staff, and students.  To ensure that faculty, staff, and students effectively use the tool to their best advantage, the following policy is set in place:

  1. All use of Qualtrics software, distribution of surveys, and university computers will be in compliance with Wright Way Policy.
  2. All research conducted will comply with the Family Education Rights and Privacy Act (FERPA) and Health Insurance Portability and Accountability Act (HIPAA)
  3. All research conducted on human subjects must seek Institutional Review Board (IRB) approval with the following exceptions:

    Note: If in doubt, please view the Institutional Review Board (IRB’s) webpage.

    • Data collection for internal department or other University administrative purposes (i.e. course evaluations and employee and student satisfaction surveys).
    • Surveys issued or conducted by University personnel for the intent of improving services and programs of the University or for developing new services or programs for students, employees or alumni.
    • Informational gathering interviews or surveys that focus on University processes, services or policies (i.e. quality improvement and quality assurance surveys) unless clear intent is for generalizable knowledge.
    • University evaluations that are conducted under independent contract for an external agency for internal purposes only (i.e. personnel studies, customer satisfaction surveys, cost-benefit analyses, program enrollment, constituent demographics and outcome analyses).
    • Course-related activities or assignments for educational teaching purposes that are part of the course and the information collected is not disseminated for use outside the classroom (i.e. labs, projects and class exercises and assignments). The assignment can include a presentation to the class, but the data must be destroyed at the end of the project.
  4. Faculty, staff, and students will each receive limited amounts of surveys that can be conducted each semester.  Once the limit is reached, the faculty, staff or student may appeal (in writing) for more surveys.
  5. Upon the completion of a university-wide survey (non-proprietary), it is requested that a copy of the final report, the survey instrument, and raw frequencies for each question be supplied to The Office of Institutional Research for the purposes of uploading electronically for others to review and use.
  6. University-wide surveys are surveys that are administered to  any groups of students over 2,000, such as NSSE (National Survey of Student Engagement) and SSI (Student Satisfaction Inventory).


Wright Way Policy 3002

3002.1 General Policy

  1. Wright State University provides computers, computing systems, and networks for faculty, staff, and other users to fulfill the university's mission of teaching, research, and service. Computing resources are the property of the university, and all use of university computing resources must be authorized and authenticated.

  2. This policy applies to the use of all Wright State University computing resources, whether administered by the Department of Computing and Telecommunications Services (CaTS), by individual colleges and departments, or by off-campus units that connect remotely to the university's network and operate under the aegis of Wright State University. Non-university owned computing resources, while attached to the university network, are subject to the same policies as university owned computing resources.

3002.2 Compliance

  1. Responsible use of university computing resources by faculty, staff, and other users requires compliance as follows:

    1. Users must comply with local, state, federal, and international regulations and statutes, including copyright law and trademark law. Users also must abide by all university policies.

    2. Users must abide by the terms of software licensing agreements and contracts that pertain to the university's computing, information, and communications resources.

    3. Personal use of university computing resources is permitted when such use does not:

      1. result in personal commercial, financial, or other gain;

      2. consume a significant amount of computing resources; or

      3. interfere with the performance of the user's job or other university responsibilities.

      Further limits may be imposed upon personal use in accordance with normal departmental procedures.

  2. Users are responsible for the security of their computer resources and for activity that originates from their accounts. Users should not share their accounts or use accounts for which they are not authorized.

  3. Users should be considerate in their use of computer resources and not perform acts that are deliberately wasteful of computing resources or that unfairly monopolize resources.

  4. Any exception to this policy requires the recommendation of the appropriate dean or vice president, written approval of the provost, and appropriate contractual arrangements with the university prior to such use. A copy of the written authorization and/or contract shall be kept on file by the appropriate dean or vice president and by the director of Computing and Telecommunications Services.

  5. Failure to comply with this policy may result in disciplinary action and/or the loss of use of university computing resources. The university also may refer suspected violations of applicable law to appropriate law enforcement agencies.