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Drops and Withdrawals

The majority of financial aid awards have enrollment status requirements you must meet and adhere to in order to be eligible to receive funding. When discussing a change in your enrollment status is important to distinguish between a drop in enrollment versus a withdrawal from all classes, as each can affect your financial aid awards differently.

A drop occurs when you officially withdraw from a class while you're still enrolled and attending other classes, whereas a withdrawal occurs when you cease attendance in all of your classes. You can either officially or unofficially withdraw. An official withdrawal occurs when you withdraw from a class and are no longer registered for the class. You can officially withdraw from a class either in person at Raider Connect or online via WINGS Express until designated dates for a given term. An unofficial withdrawal occurs when you either stop attending a class without officially withdrawing from the class or you don't earn a grade for the class. A faculty member identifies a student who has unofficially withdrawn from a class by assigning the student an X (Unofficial Withdrawal) grade at the end of the term on the student's grade report.

Important things to consider when dropping or withdrawing...

  • Often dropping a class or withdrawing from all classes results in a reduction of your financial aid awards, which in turn creates a balance owed to Wright State University. It is highly recommended you contact Raider Connect to determine how the drop/withdrawal may affect your financial aid awards.
     
  • Dropping a class or withdrawing from all of your classes can impact your ability to meet Satisfactory Academic Progress (SAP) requirements for federal student aid.
     
  • Depending on when you drop a class or officially withdraw from all classes, you may be eligible for a refund of tuition and fees. For information on Wright State's refund policy for tuition and fees, see Official University Refund Policy.
     
  • If you plan to withdraw from Wright State and currently reside in on campus housing, you are strongly encouraged to contact the Office of Residence Services for information on appeal procedures for a refund/cancelation of your housing charges/contract.
     

Federal Student Aid

Wright State University is required by Federal Law (34 C.F.R 668.21 (c)) to review the enrollment activity of its Federal aid recipients (Title IV Aid).  A student is considered to be a Title IV financial aid recipient if he/she has received any of the following federal awards: Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Federal Perkins Loan, Federal Direct Stafford Loans, and Federal PLUS loans (parent and graduate PLUS loans).

Initiate Attendance or Academic Action to Establish Federal Aid (Title IV) Eligibility

Students must initiate attendance and/or complete an academic-related action for each course they are enrolled, each term in order to establish and maintain eligibility for Title IV financial aid.  It is the student’s responsibility to initiate attendance and/or complete an academic related-action for each class, each semester in order to be eligible for Federal Title IV financial assistance.

The Office of Financial Aid is responsible for reviewing course attendance or other academic-action related data to ensure that each student has established eligibility for Federal Title IV financial aid.

The Office of Financial Aid will consider a student to have established eligibility in a course if he/she earns one of the following final grades: A, B, C, D, F, M, P, U, or I.  The Office of Financial Aid is required to determine if a student established eligibility in a course if he/she drops their course(s) prior to grade assessment (no grade will be assigned) or receives one of the following final grades: W, K, N, or X.  Various data will be used to determine if eligibility was established prior to dropping or withdrawing from courses.

Definition of Attendance

Attendance is defined as being physically present (or logged into Pilot for online or hybrid classes) at a class meeting, lab, or other assigned event by the faculty. 

Definition of Academic Action

An academic action is taken when a student completes an assignment, takes a test or quiz, or participates in class activities as assigned by the faculty.  This information will be used to determine eligibility when course attendance data is not available.

Drop Policy

Federal student aid is subject to change when you officially drop a class and receive a 100% refund of tuition and fees. The Office of Financial Aid will return federal student loan funds that have been disbursed to you for a given term if you drop to less than half-time enrollment prior to the start of the term.

Withdrawal Policy (Federal Return of Title IV Funds Policy)

Title IV federal student aid recipients who officially or unofficially withdraw from all of their classes are subject to the U.S. Department of Education's Federal Return of Title IV Funds calculation. Based on your date of withdrawal (determined by Wright State), this calculation determines the amount of federal student aid you've "earned" and may keep versus the amount of aid that is considered "unearned" which Wright State must return to the federal student aid programs. Returning funds to the federal student aid programs often results in you, the student, owing a balance to Wright State University. If your date of withdrawal is after 60% of the term has passed, you are considered to have earned 100% of your federal student aid. If you unofficially withdraw (receive all X and/or N grades at the end of the term on your grade report), the Return of Title IV Funds policy requires Wright State use the midpoint (50%) of the term as your date of withdrawal.

The Federal Return of Title IV Funds calculation includes the following Title IV grant and loan funds if they were disbursed or could have been disbursed for the term the calculation is being performed. Title IV funds received during the applicable term will be returned in the following order:

  • Unsubsidized Direct Loans
  • Subsidized Direct Loans
  • Federal Perkins Loans
  • Direct PLUS Loans
  • Federal Pell Grant for which a return is required
  • Federal Supplemental educational Opportunity Grant (FSEOG) for which a return of funds is required
  • Iraq and Afghanistan Service Grant for which a return is required.
Withdrawals and Parts of Term

Some classes are offered for only part of a term instead of the full term. Summer term, for example, consists of a full term (C term) and five parts of term (A, B, D, E, and F terms). A Title IV federal student aid recipient who enrolls in multiple parts of term and then officially or unofficially withdrawals from one part of term, ceasing attendance, is considered to have withdrawn for the full term even if the student is registered for future parts of term. However, if the Office of Financial Aid obtains (1) written confirmation that the student will return for a future part of term or (2) written confirmation the student has begun attendance in the future part of term, then the student would no longer be considered withdrawn for the full term. Let's look at some examples.

Example #1: You're a Title IV federal student aid recipient who is enrolled in A and B part of terms for Summer and you officially withdrawal from all of your A term classes after A term starts but before B term starts. You're still registered for B term classes, however, unless the Office of Financial Aid receives written notification that you plan to return for your B term classes or, after B term starts, receives written notification that you've begun attending classes in the B term, you would be considered withdrawn from the full Summer term and your federal student aid is now subject to the Federal Return of Title IV Funds calculation.

Example #2: You're a Title IV federal student aid recipient who is enrolled in A and B part of terms for Summer. You finish the A term and earn passing grades. However, after B term starts, you officially or unofficially withdraw from all of your B term classes. You are now considered to have withdrawn from the full Summer term and your federal student aid is now subject to the Federal Return of Title IV Funds calculation.

State of Ohio Aid

Policies and procedures for the handling of State of Ohio scholarships, grants, and loans when a student drops or withdraws are established by the Ohio Board of Regents. Policies vary depending on the type of aid. Typically students must be enrolled full-time to receive State of Ohio grants and scholarships but not always. Contact Raider Connect for more information.

Wright State University Aid

Policies and procedures for the handling of Wright State University funds when a student drops or withdraws vary depending upon the type of aid.

Undergraduate Grants/Scholarships

Employment/Federal Work Study — Contact the Office of Career Services.

Campus-Based Loans — Contact Raider Connect.

Graduate Assistantships, Tuition Scholarships, Fellowships and Stipends — Contact the School of Graduate Studies.

Boonshoft School of Medicine Scholarships and Fellowships — Contact the Boonshoft School of Medicine.

School of Professional Psychology Scholarships and Fellowships — Contact the School of Professional Psychology.

Tuition Remission — Contact the Office of the Bursar.

External Scholarships

Policies and procedures for the handling of external scholarship monies when a student or withdraws are determined by the external scholarship Donor. Always contact your Donor first if you have any questions.

Alternative Loans

Pay close attention to the terms and conditions of your alternative loan. Policies and procedures regarding the handling of loan funds when a student drops or withdraws are established by the lender. Typically students must be registered at least half-time to be eligible for loan funds but not always. Contact Raider Connect for more information.