OneDrive for Business

OneDrive for Business is a Microsoft online service that provides resources for file storage, collaboration, and communication within Wright State's Office 365 system. The OneDrive for Business service is not the same as the OneDrive service offered by Microsoft to individuals. For information on the differences, see How does OneDrive for Business differ from OneDrive? Microsoft's website.

Benefits of OneDrive for Business

Usage Instructions

Sharing Files Externally

Other Resources

Accessing a Shared OneDrive File as an External User

Important Note about Data Security

Please remember that as you use OneDrive for Business, you should not store any files or documents that contain sensitive university data. If you do so, you will be in violation of University Policy 11300, which is the university’s IT Security Policy. See section 11300.03 for further information.


Benefits of OneDrive for Business

Wright State's OneDrive offers you the following capabilities:

Store and share files

  • Store up to 1 TB of data in the cloud
  • 10 GB maximum file size
  • Share files with other Wright State Office 365 users
  • Create and edit Microsoft Office files in the cloud with Office Web Apps (Word, Excel, PowerPoint, OneNote)

Access and synchronize files easily

  • Access files using web browsers or mobile devices
  • Access files directly from Microsoft Office desktop applications
  • Synchronize your local files with files in OneDrive document libraries (with appropriate client software installed)

Usage Instructions

 

How to Access OneDrive for Business

You can access OneDrive for Business using the following methods:

WINGS Website

  • Log in to WINGS with your "w" username and password.
  • Click on the Email/Calendar link in the top right corner to access your Office 365 account.
  • Click the OneDrive link at the top of the page.

Office 365 Login Page

  • Log in to Office 365 (http://outlook.wright.edu) with your Office 365 username and password.
  • Click the OneDrive link at the top of the page.

IMPORTANT NOTE: The first time you access OneDrive for Business, you may get a message that says your OneDrive is almost ready. This message simply indicates that although your account has been enabled, it has not yet been activated. This message usually disappears within a day, but could take longer.

 

Basic Tasks in OneDrive for Business

Here are step-by-step instructions for some of the most basic tasks in OneDrive for Business.

Create a New File or Document

  • Log in to OneDrive as shown above.
  • Click New Document and select the type of document you want to create.
  • Enter a name for the new document, then click OK.
  • The document opens in the Office Web App appropriate to the document type. Edit the document as you wish.

Edit an Existing File or Document

  • Log in to OneDrive as shown above.
  • Open the document that you wish to edit.
  • Click on Edit Document, then click on the option to edit in the appropriate Web App.

Sharing Documents or Folders


Sharing Files Externally

OneDrive for Business allows you to share files with people outside of Wright State. External users will be required to sign in to OneDrive using a valid email address. To share with a user outside of Wright State, follow the instructions below.

Note: Please be careful about the information you are sharing through this method. 

Acceptable Data Types:

  • General non-sensitive business documents
  • Non-regulated Research Data

Non-Acceptable Data Types:

  • Social Security Numbers
  • Student Records covered under FERPA
  • Health Care Records - HIPAA
  • Financial Documents covered under the Gramm-Leach-Bliley Act
  • Student Loan Information
  • Personally Identifiable information not considered directory information
  • Research Data covered under ITAR, Controlled Unclassified Information (CUI),etc

Sharing Using the 'To' Line

  1. Log in to OneDrive for Business as shown above.
  2. Right click the file you wish to share, and then click Share.
  3. In the Share dialog box, type in the email address of the external users with whom you want to share the document.
  4. Type a message to include with the invitation (Optional).
  5. Click Share. By default, an email invitation is sent automatically. 

If users don't have a Microsoft account, they can set one up for free.

Sharing Using a Link

  1. Log in to OneDrive for Businss as shown above.
  2. Rght click the file you wish to share, and then click Share.
  3. Click the link saying Only People in the To: line can view and edit this item.

     
  4. Change the Permission level to Anyone with this link. Depending on the level of access you want to give to others, check/uncheck the Allow Editing box.
  5. Click OK.
  6. In the Share dialog box, type in the email address of the external users with whom you want to share the document. The link will expire after twenty days.
  7. Type a message to include with the invitation (Optional).
  8. Click Share. By default, an email invitation containing the document link is sent automatically. 

Accessing a Shared OneDrive File as an External User

Registering with a New Microsoft Account

  1. Log in to the email account the OneDrive for Business file has been shared with.
  2. The file will have been shared from a No-Reply address. Once you have opened the message, click on the link containing the name of the file.
  3. Select 'Microsoft Account'.
  4. Sign in using your email address. If your email account is not currently associated with a Microsoft account, select 'Create one!' as shown below.
  5. You can use any email address as the user name for your new Microsoft account, including addressses from Outlook.com, Yahoo!, or Gmail. Enter your information following the prompts and select 'Create Account'. You will receive a verification email with a link to activate your Microsoft account.
  6. Select 'Okay'.
  7. The document will open automatically. If it doesn't, select the OneDrive for Business document link in your email. The document will open in your browser. 

 

Accessing the File Using a Direct Link

  1. Log in to the email account the OneDrive for Business file has been shared with.
  2. The file will have been shared from the original senders email address. Once you have opened the message, click on the link containing the name of the file. The document will open automatically in  your browser.

Other Resources

Linked below are some other helpful resources for OneDrive information.