Office 365 Email Usage Instructions

Follow the links below to get email usage instructions for various email clients. If you need additional assistance contact the CaTS Help Desk.


Outlook Web App (OWA)

Outlook Web App is a browser-based email system that can be accessed on both Windows PCs and Macs. OWA can be accessed by signing in with your Office 365 email address through outlook.wright.edu, or clicking the Office 365/Email icon in WINGS.

General Resources

Information From CaTS

Clutter Settings

Checking Your Clutter Folder

  1. Log in to WINGS (http://wings.wright.edu) with your campus username and password
  2. Click the Email/Calendar button in the top right corner. This will automatically log you in to Office 365
  3. On the left-hand side of your email, select the Clutter folder below Inbox

Turning Off Your Clutter Folder

  1. Log in to WINGS (http://wings.wright.edu) with your campus username and password
  2. Click the Email/Calendar button in the top right corner. This will automatically log you in to Office 365
  3. Click on the gear icon in the upper right-hand corner of your email screen
  4. Select Options
  5. Select Clutter under Automatic Processing
  6. Deselect Separate items identified as clutter
  7. Select Save

Note: To turn Clutter back on, follow steps a and b, then select Separate items identified as clutter and click Save

Filter Settings

Adding an Email Filter

  1. Log in to WINGS (http://wings.wright.edu) with your campus username and password
  2. Click the Email/Calendar button in the top right corner. This will automatically log you in to Office 365
  3. Click on the gear icon in the upper right-hand corner of your email screen
  4. Select Mail under My app settings
  5. Select Inbox and sweep rules under Automatic processing 
  6. Click the plus symbol under Inbox rules
  7. Set rules according to what you want to filter 
  8. Click OK
  9. Click Save

Removing Email Filters

  1. Log in to WINGS (http://wings.wright.edu) with your campus username and password
  2. Click the Email/Calendar button in the top right corner. This will automatically log you in to Office 365
  3. Click on the gear icon in the upper right-hand corner of your email screen
  4. Select Mail under My app settings
  5. Select Inbox and sweep rules under Automatic processing
  6. Uncheck the box next to the existing filter
  7. Click Save

Microsoft Outlook 2011

Outlook 2011 is a Macintosh-based email and calendar system.

Information From CaTS

Share Email Folders

  1. Verify that your account name is visible in Outlook 2011. Click Outlook and select Preferences.
  2. Select General under Personal Settings.
  3. Uncheck the box Group Similar Folders, such as Inboxes, from different accounts.
  4. Close the preferences window.
  5. Right click (or ctrl+click) on the account name in the folder list on the left of the screen (example: Wright).
  6. A drop down menu will appear. Select Sharing Permissions…
  7. Click the Add User… button.
  8. Type the name of the user you would like to add and click Find. Select the correct user and then click OK.
  9. In the Folder Properties windows, click on the name of the user. Click on the Permission level drop down menu and select Reviewer.
  10. Click OK.
  11. Right click(or ctrl+click) on the word Inbox and follow steps 6-8. Leave the permissions set to None. Do not select a permission level unless you want to make all of the emails in your inbox visible.
  12. Now right click (or ctrl+click) on each folder that you would like to share with another user. Follow steps 6-8 for each folder. #Select the permission level that you desire for each user. (See Below)
  13. Click OK.
  14. Follow our instructions on how to access a shared folder on the other user’s side for them to be able to view the folder.

Permission Levels and Definitions

  • Owner – Create, read, modify and delete any item. Owners can also change the permission levels for other users to your folders.
  • Publishing Editor – Create and read items, create subfolders, and modify and delete items you create.
  • Editor – Create, read, modify, and delete all items.
  • Publishing Author – Create and read items, create subfolders, and modify and delete items you create.
  • Author – Create and read items, and modify and delete items you create.
  • Non-editing Author – Create and read items, and delete items that you create.
  • Contributor – Create items only.
  • Reviewer – Read items only
  • None – Cannot perform any activity on the folder. The user will not be able to open the folder if the permission is set to none.

Access a Shared Folder

NOTE: Permissions must be set on shared folders before user’s will be able to view another user’s email folders. To do this see our how to share email folders page.

  1. Click on the Tools tab at the top of the screen and select Accounts.
  2. Select your Wright State email account and click on the Advanced button on the right hand side of that window.
  3. Click on the Delegates tab.
  4. Under the People I am Delegate For window click the + button.
  5. Enter the name of the user whose folders you wish to view and click Find. Select the user and click OK.
  6. Click OK on the delegates window.
  7. Close the Accounts window.
  8. You should see a new mailbox with the user’s name displayed in your folders window. Expand that mailbox by clicking on the arrow next to the name.

Microsoft Outlook 2013

Outlook 2013 for Windows is designed to help you focus on what's important with a clear view of email, calendars, and contacts.

General Resources

  • Atomic Learning - Video Tutorials for Outlook 2013.
    • Atomic Learning can provide you with basic instructions for Outlook 2013.
    • Note: After clicking this link you will be required to log in with your campus "w" username and password.
  • What's New in Outlook 2013 - Find out what new features Outlook 2013 has to offer.
  • Frequently Asked Questions - Visit this page for general questions about the Office 365 service. 

Microsoft Outlook 2016

Outlook 2016 for Windows has all the tools and functionality you've used before, as well as new and improved features for professional email, calendar, contacts, and task management to help you communicate faster and easier.

General Resources

  • Atomic Learning - Video Tutorials for Outlook 2016.
    • Atomic Learning can provide you with basic instructions for Outlook 2016.
    • Note: After clicking this link you will be required to log in with your campus "w" username and password. 
  • What's New in Outlook 2016 - Find out what new features Outlook 2016 has to offer.
  • Frequently Asked Questions - Visit this page for general questions about the Office 365 service. 

Mac Mail

Mac Mail is a Macintosh-based email system.

This page provides Mail Mail usage information from around the web. You'll find links to setup instructions, training videos, and other resources. If you have questions about Mac Mail, you can also Contact the CaTS Help Desk.

General Resources