Office 365 Outlook Email
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About Office 365 Email
Office 365 Email is a web-based email solution offered by Microsoft to all students, faculty, and staff at Wright State.
Available To
Students, Faculty, Staff
Getting Started
Email setup instructions for Office 365 are available for the following email clients and mobile devices. If you need additional assistance give the CaTS Help Desk a call at 937-775-4827.
Windows
Mobile Devices
Outlook 2019 for Windows
These instructions will assist you in setting up Microsoft Outlook 2019 to access your Office 365 email, calendar, and contacts.
Important Setup Notes
With Microsoft Outlook 2019, your mail, calendar, and contacts are stored on a Microsoft Exchange server, which allows you to sync your information between your desktop client, mobile device, and Office 365.
Setup Instructions
Open Outlook 2019.
If the Microsoft Outlook 2019 Startup window displays automatically, click Next. Then, on the Email Accounts windows, click Next again.
If the Microsoft Outlook 2019 Startup window doesn't appear, click the File tab. Then, just above the Account Settings button, click Add Account.
On the Auto Account Setup page, Outlook may try to automatically fill in the Your Name and Email Address settings based on how you're logged on to your computer. If the settings are filled in and they're correct, click Next to have Outlook finish setting up your account.
If the settings on the Auto Account Setup page aren't filled in for you, enter your information now. Remember that the email address and password are your Office 365 username and password.
Click Next. Outlook will search for your email server settings. You may be prompted to enter your username and password. When doing so, make sure that you enter your full Office 365 email address (for example, rowdy.raider@wright.edu) as your username.
Click Finish once the search process has completed.
Close Outlook 2019 (if necessary) then re-open it. If prompted, enter your Office 365 email address and password in the Windows Security box. Your account will be ready for use once Outlook downloads all of your email messages and folders.
Outlook 2016 for Windows
These instructions will assist you in setting up Microsoft Outlook 2016 to access your Office 365 email, calendar, and contacts.
Important Setup Notes
With Microsoft Outlook 2016, your mail, calendar, and contacts are stored on a Microsoft Exchange server, which allows you to sync your information between your desktop client, mobile device, and Office 365.
Setup Instructions
Open Outlook 2016.
If the Microsoft Outlook 2016 Startup window displays automatically, click Next. Then, on the Email Accounts windows, click Next again.
If the Microsoft Outlook 2016 Startup window doesn't appear, click the File tab. Then, just above the Account Settings button, click Add Account.
On the Auto Account Setup page, Outlook may try to automatically fill in the Your Name and Email Address settings based on how you're logged on to your computer. If the settings are filled in and they're correct, click Next to have Outlook finish setting up your account.
If the settings on the Auto Account Setup page aren't filled in for you, enter your information now. Remember that the email address and password are your Office 365 username and password.
Click Next. Outlook will search for your email server settings. You may be prompted to enter your username and password. When doing so, make sure that you enter your full Office 365 email address (for example, rowdy.raider@wright.edu) as your username.
Click Finish once the search process has completed.
Close Outlook 2016 (if necessary) then re-open it. If prompted, enter your Office 365 email address and password in the Windows Security box. Your account will be ready for use once Outlook downloads all of your email messages and folders.
Outlook 2019 for Mac
These instructions will assist you in setting up Microsoft Outlook 2019 to access your Office 365 email, calendar, and contacts.
Important Setup Notes
With Microsoft Outlook 2019, your mail, calendar, and contacts are stored on a Microsoft Exchange server, which allows you to sync your information between your desktop client, mobile device, and Office 365
Setup Instructions
Open Outlook 2019
On the setup page, click Get started
Click Start Using Outlook
Click Ok
Enter your Wright State email address and click Continue
Enter your Campus 'w' username and password (two-factor authentication may be required at this point)
You will be given an option to Add Another Account, or click Done to finish setup
Your wright.edu account should appear on the left if it has been successfully added
Outlook 2016 for Mac
These instructions will assist you in setting up Microsoft Outlook 2016 to access your Office 365 email, calendar, and contacts.
Important Setup Notes
With Microsoft Outlook 2016, your mail, calendar, and contacts are stored on a Microsoft Exchange server, which allows you to sync your information between your desktop client, mobile device, and Office 365
Setup Instructions
Open Outlook 2016.
On the setup page, click Add Account.
Click Exchange or Office 365 to add your wright.edu email address.
Enter the account information, including the specific email address, the username (which will be the same as your email address) and password you use to access it online. When you're done, click Add Account.
Your wright.edu account should appear on the left if it has successfully been added.
Apple iOS 10 and Below
Access your Office 365 email, calendar, and contacts on your Apple device using the instructions below. Note: these instructions are for iOS 10 and below. If you have iOS 11, see below.
Setup Instructions
Tap Settings.
Tap Mail.
Tap Accounts.
Tap Add Account.
Tap Exchange.
In the Exchange setup window, do the following:
- Tap in the Email box and enter your full Office 365 email address (lastname.#@wright.edu for students or firstname.lastname@wright.edu for faculty/staff).
- Tap in the Description box and enter a short description for the account (e.g. WSU Email)
Tap Next.
Tap in the Password box and enter your password.
Tap Next.
Slide the switch on or off based on what type of information you want to sync.
Tap Save. Your email will now be available under the iOS Mail app and your calendar under the iOS Calendar app.
Apple iOS 11
Access your Office 365 email, calendar, and contacts on your Apple device using the instructions below. Note: these instructions are for iOS 11. If you have iOS 10 or below, see above.
Setup Instructions
Tap Settings.
Tap Accounts & Passwords.
Tap Add Account.
Tap Exchange.
In the Exchange setup window, do the following:
- Tap in the Email box and enter your full Office 365 email address (lastname.#@wright.edu for students or firstname.lastname@wright.edu for faculty/staff).
- Tap in the Description box and enter a short description for the account (e.g. WSU Email)
Tap Sign In.
Under iOS Accounts, tap Work or school account. You will be redirected to Wright State's single sign-on service.
Enter your campus "w" username and password, and tap Sign In. If your sign in is successful, you will be redirected to an Exchange screen.
Slide the switch on or off based on what type of information you want to sync.
Tap Save. Your email will now be available under the iOS Mail app and your calendar under the iOS Calendar app.
Android Devices
These instructions will assist you in setting up an Android device to access your Office 365 email, calendar, and contacts. If you would like additional assistance with setting up your Android device, please stop by the CaTS Help Desk office located in 025 Library Annex (basement of the Dunbar Library). A CaTS technician can walk you through the setup of your device.
Important Setup Notes
- Your Android device will connect to the Office 365 Microsoft Exchange Server and bring in your existing email, calendar, and contacts.
- These instructions can be used on most Android devices. Keep in mind, though, that different phone manufacturers can change their version of the Android operating system, so you may not see some of these steps, or your version could be completely different.
Setup Instructions
From the Applications menu, select Email. This application may be named Mail on some versions of Android.
Type your full Office 365 email address and password, and then select Next.
Select Exchange account. This option may be named Exchange ActiveSync on some versions of Android.
Enter the following account information and select Next.
- Domain\Username: Type your full Office 365 email address in this box. If Domain and Username are separate text boxes in your version of Android, leave the Domain box empty and type your full Office 365 email address in the Username box. Note: On some versions of Android, you need to use the domain\username format. For example, if your email address is staff.members@wright.edu, type wright.edu\staff.member@wright.edu. Your username is your full email address.
- Password: Enter your Office 365 password.
- Exchange Server: Enter outlook.office365.com.
You may receive a notification that your security settings need to be updated. Click Activate to change the security settings. After doing so you will return to the phone setup options.
As soon as your phone verifies the server settings, the Account Options screen displays. The options available depend on the version of Android on your device. The options may include the following:
- Email checking frequency: The default value is Automatic (push). When you select this option, email messages will be sent to your phone as they arrive. We recommend only selecting this option if you have an unlimited data plan.
- Amount to synchronize: This is the amount of mail you want to keep on your mobile phone. You can choose from several length options, including One day, Three days, and One week.
- Notify me when email arrives: If you select this option, your mobile phone will notify you when you receive a new email message.
- Sync contacts from this account: If you select this option, your contacts will be synchronized between your phone and your account.
Select Next and then type a name for this account and the name you want displayed when you send email to others. Select Done to complete the email setup and start using your account.
Mobile Apps
If you don't want to use the native mail apps on your mobile device, you can instead use the Outlook app provided by Microsoft. The app is available for iPhone, iPad, and Android devices.
On your mobile device, go to either the App Store or the Google Play Store
Search for Outlook, and install the app
Open the app once it has finished installing
Tap Get Started
Enter your @wright.edu email address and hit Continue
If prompted to choose an account type, select Office 365
Enter your @wright.edu email address and hit Sign In
Enter your Campus 'w' username and password and select Login
You will have the option to add another account. Tap Maybe Later to proceed to your Office 365 email in Outlook
Usage Instructions
Outlook Web App (OWA)
Outlook Web App (OWA) is a browser-based email system that can be accessed on both Windows PCs and Macs. OWA can be accessed by signing in with your Office 365 email address through outlook.wright.edu, or clicking the Office 365/Email icon in WINGS.
Logging in to the Outlook Web App
Log in to wings.wright.edu with your Campus 'w' Username and password
In the top right-hand corner, click on the Office 365/Email icon. This will take you to your Wright State inbox
Filter Settings: Adding an Email Filter
Log in to WINGS (http://wings.wright.edu) with your campus username and password
Click the Office 365/Email button in the top right corner. This will automatically log you in to Office 365
Click on the gear icon in the upper right-hand corner of your email screen
Select Mail under Your app settings
Select Inbox and sweep rules under Automatic processing
Click the plus symbol under Inbox rules
Set rules according to what you want to filter
Click OK
Click Save
Filter Settings: Removing Email Filters
Log in to WINGS (http://wings.wright.edu) with your campus username and password
Click the Office 365/Email button in the top right corner. This will automatically log you in to Office 365
Click on the gear icon in the upper right-hand corner of your email screen
Select Mail under Your app settings
Select Inbox and sweep rules under Automatic processing
Uncheck the box next to the existing filter
Click Save
Microsoft Outlook 2019
Outlook 2019 has all the tools and functionality you've used before, as well as new and improved features for professional email, calendar, contacts, and task management to help you communicate faster and easier.
General Resources
What's New in Outlook 2019 - Find out what new features Outlook 2019 has to offer.
Microsoft Outlook 2016
Outlook 2016 is designed to help you focus on what's important with a clear view of email, calendars, and contacts.
General Resources
What's New in Outlook 2016 - Find out what new features Outlook 2016 has to offer.
