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CaTS | Information Technology

Office 365 Outlook Email

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About Office 365 Email

Office 365 Email is a web-based email solution offered by Microsoft to all students, faculty, and staff at Wright State.
 

Available To

Students, Faculty, Staff
 

Getting Started

Email setup instructions for Office 365 are available for the following email clients and mobile devices. If you need additional assistance give the CaTS Help Desk a call at 937-775-4827.

Outlook 2019 for Windows

These instructions will assist you in setting up Microsoft Outlook 2019 to access your Office 365 email, calendar, and contacts.

Important Setup Notes

With Microsoft Outlook 2019, your mail, calendar, and contacts are stored on a Microsoft Exchange server, which allows you to sync your information between your desktop client, mobile device, and Office 365.

Setup Instructions

1

Open Outlook 2019.

If the Microsoft Outlook 2019 Startup window displays automatically, click Next. Then, on the Email Accounts windows, click Next again.

If the Microsoft Outlook 2019 Startup window doesn't appear, click the File tab. Then, just above the Account Settings button, click Add Account.

2

On the Auto Account Setup page, Outlook may try to automatically fill in the Your Name and Email Address settings based on how you're logged on to your computer. If the settings are filled in and they're correct, click Next to have Outlook finish setting up your account.

If the settings on the Auto Account Setup page aren't filled in for you, enter your information now. Remember that the email address and password are your Office 365 username and password.

3

Click Next. Outlook will search for your email server settings. You may be prompted to enter your username and password. When doing so, make sure that you enter your full Office 365 email address (for example, rowdy.raider@wright.edu) as your username.

4

Click Finish once the search process has completed.

5

Close Outlook 2019 (if necessary) then re-open it. If prompted, enter your Office 365 email address and password in the Windows Security box. Your account will be ready for use once Outlook downloads all of your email messages and folders.

Outlook 2016 for Windows

These instructions will assist you in setting up Microsoft Outlook 2016 to access your Office 365 email, calendar, and contacts.

Important Setup Notes

With Microsoft Outlook 2016, your mail, calendar, and contacts are stored on a Microsoft Exchange server, which allows you to sync your information between your desktop client, mobile device, and Office 365.

Setup Instructions

1

Open Outlook 2016.

If the Microsoft Outlook 2016 Startup window displays automatically, click Next. Then, on the Email Accounts windows, click Next again.

If the Microsoft Outlook 2016 Startup window doesn't appear, click the File tab. Then, just above the Account Settings button, click Add Account.

2

On the Auto Account Setup page, Outlook may try to automatically fill in the Your Name and Email Address settings based on how you're logged on to your computer. If the settings are filled in and they're correct, click Next to have Outlook finish setting up your account.

If the settings on the Auto Account Setup page aren't filled in for you, enter your information now. Remember that the email address and password are your Office 365 username and password.

3

Click Next. Outlook will search for your email server settings. You may be prompted to enter your username and password. When doing so, make sure that you enter your full Office 365 email address (for example, rowdy.raider@wright.edu) as your username.

4

Click Finish once the search process has completed.

5

Close Outlook 2016 (if necessary) then re-open it. If prompted, enter your Office 365 email address and password in the Windows Security box. Your account will be ready for use once Outlook downloads all of your email messages and folders.

Outlook 2019 for Mac

These instructions will assist you in setting up Microsoft Outlook 2019 to access your Office 365 email, calendar, and contacts.

Important Setup Notes

With Microsoft Outlook 2019, your mail, calendar, and contacts are stored on a Microsoft Exchange server, which allows you to sync your information between your desktop client, mobile device, and Office 365

Setup Instructions

1

Open Outlook 2019 

2

On the setup page, click Get started

3

Click Start Using Outlook 

4

Click Ok

5

Enter your Wright State email address and click Continue

6

Enter your Campus 'w' username and password (two-factor authentication may be required at this point)

7

You will be given an option to Add Another Account, or click Done to finish setup

8

Your wright.edu account should appear on the left if it has been successfully added

Outlook 2016 for Mac

These instructions will assist you in setting up Microsoft Outlook 2016 to access your Office 365 email, calendar, and contacts.

Important Setup Notes

With Microsoft Outlook 2016, your mail, calendar, and contacts are stored on a Microsoft Exchange server, which allows you to sync your information between your desktop client, mobile device, and Office 365

Setup Instructions

1

Open Outlook 2016. 

2

On the setup page, click Add Account

3

Click Exchange or Office 365 to add your wright.edu email address. 

4

Enter the account information, including the specific email address, the username (which will be the same as your email address) and password you use to access it online. When you're done, click Add Account. 

5

Your wright.edu account should appear on the left if it has successfully been added. 

Mobile Apps

The Outlook app, provided by Microsoft, is available for iPhone, iPad, and Android devices.

1

On your mobile device, go to either the App Store or the Google Play Store

2

Search for Outlook, and install the app

3

Open the app once it has finished installing

4

Tap Get Started

5

Enter your @wright.edu email address and hit Continue

6

If prompted to choose an account type, select Office 365

7

Enter your @wright.edu email address and hit Sign In

8

Enter your Campus 'w' username and password and select Login

9

You will have the option to add another account. Tap Maybe Later to proceed to your Office 365 email in Outlook

Usage Instructions

Outlook Web App (OWA)

Outlook Web App (OWA) is a browser-based email system that can be accessed on both Windows PCs and Macs. OWA can be accessed by signing in with your Office 365 email address through outlook.wright.edu, or clicking the Office 365/Email icon in WINGS.

Logging in to the Outlook Web App

1

Log in to wings.wright.edu with your Campus 'w' Username and password

2

In the top right-hand corner, click on the Office 365/Email icon. This will take you to your Wright State inbox

Filter Settings: Adding an Email Filter

1

Log in to WINGS (http://wings.wright.edu) with your campus username and password

2

Click the Office 365/Email button in the top right corner. This will automatically log you in to Office 365

3

Click on the gear icon in the upper right-hand corner of your email screen

4

Select Mail under Your app settings

5

Select Inbox and sweep rules under Automatic processing 

6

Click the plus symbol under Inbox rules

7

Set rules according to what you want to filter 

8

Click OK

9

Click Save

Filter Settings: Removing Email Filters

1

Log in to WINGS (http://wings.wright.edu) with your campus username and password

2

Click the Office 365/Email button in the top right corner. This will automatically log you in to Office 365

3

Click on the gear icon in the upper right-hand corner of your email screen

4

Select Mail under Your app settings

5

Select Inbox and sweep rules under Automatic processing

6

Uncheck the box next to the existing filter

7

Click Save

Microsoft Outlook 2019

Outlook 2019 has all the tools and functionality you've used before, as well as new and improved features for professional email, calendar, contacts, and task management to help you communicate faster and easier.

General Resources

What's New in Outlook 2019 - Find out what new features Outlook 2019 has to offer.

Microsoft Outlook 2016

Outlook 2016 is designed to help you focus on what's important with a clear view of email, calendars, and contacts.

General Resources

What's New in Outlook 2016 - Find out what new features Outlook 2016 has to offer.