Employment FAQs

Faculty & Unclassified Staff

How long are the postings listed on the web?

Positions stay open until 11:59 p.m. of the closing date indicated on the position posting. Positions that have a first consideration date will remain open until filled.
 

How do I know what positions are available at the university?

You can search for positions available at the university by clicking on ‘Search Postings’ link.
 

Is there a limit to the number of positions I can apply for?

There is no limit.
 

Can external applicants apply for “WSU Employees Only” positions?

No. They are open for eligible Wright State University employees only.
 

Do you accept paper applications?

No. All applicants must complete an online application in order to be considered for the position that they are applying for.
 

Can I save my application in the middle of creating it and come back later?

Yes. You must click “Save and Continue To Next” or “Save and Stay on This Page” to save the information you entered. If you close the browser prior to clicking ‘Save and Continue To Next” or ‘Save and Stay on this Page”, your application and account will be saved, but you will lose the information on the last page. When you return, log into the system and click on “Manage Applications” and complete remaining fields before applying for a specific position. Once you apply for a specific position, you may not edit your application.

Should I attach a resume and/or cover letter?

For faculty and unclassified positions, cover letter and resume are required materials. Additional materials may be required by hiring departments which will be indicated in the “Special instructions to the applicants” field on the position posting.

Can I attach a different resume for each position that I apply for?

Yes. You may attach a different resume and/or cover letter for every position that you apply for.
 

How do I attach my resume and/or cover letter?

To attach a document to your application, click the Attach link next to the type of document you wish to upload. It is strongly recommended that you include your name on each document that you attach. These documents should be black and white only, should not include pictures, and should not be password-protected. Please limit the size of your document to less than 2 MB. To remove a document from your application, click the Remove link next to the document you wish to remove.
 

I’m having trouble attaching documents. What should I do?

The online employment system only accepts documents in Microsoft Word or Adobe Acrobat (pdf) format, of a file less than 2 MB. If neither format is available to you, you may copy and paste the text of your document into the “Paste a new Resume” box.

How do I attach letters of reference, transcripts, etc. that are in hardcopy form?

If available, hardcopy documents can be scanned into your computer and then attached. If a scanner is not available, Department of Human Resources has scanners available for applicants use during normal business hours.

How do I know my application materials were received and processed?

You will receive a confirmation message on the screen immediately after you apply for a specific position. You may also check your application status at anytime by logging into the system.

If I edit my application, will the updated application be sent to all the positions that I already applied for?

No. Once you edit your application, the system will only update your current application. The system does not have the ability to go back and edit your applications that you already submitted for specific positions.  If you discover an error on your application after applying for a specific position, you may call Department of Human Resources for assistance.
 

I accidentally withdrew my application from a position that I applied for. What can I do to re apply?

Please be extremely careful when withdrawing your application from positions, because once you withdraw your application for the position you applied for, the system will not let you reapply.  For assistance, call Department of Human Resources.

How do I check my status?

You can log into the system anytime with your user name and password to check on the status of positions that you applied for. Click on “Application status” to view your job history.
 

How long should I expect to wait to hear back once I’ve applied for a position?

The time frame varies for each position.
 

Will late applications be accepted?

No. The online system will not accept an application once the position is taken off the web.
 

How can I apply for positions that were previously posted?

You can only apply for positions that are listed on the web.
 

Why can’t I apply for the same position more than once – it was posted more than once.

If you have already applied for a specific position, the system will not allow for you to apply for the same position.
 

What if I lose/forget my user name and password?

If you forget your password, click on “I Forgot My password” link on the applicant login page. Your secret question will be displayed for you to answer. If you forget your user name, contact Human Resources at (937) 775-2120.

Classified & Unclassified Hourly

Application Process

How long are the postings listed on the web?

Positions stay open until 11:59 p.m. of the closing date indicated on the position posting. Positions that have a first consideration date will remain open until filled.
 

How do I know what positions are available at the university?

You can search for positions available at the university by clicking on ‘Search Postings’ link.
 

Is there a limit to the number of positions I can apply for?

There is no limit.
 

Can external applicants apply for “WSU Employees Only” positions?

No. They are open for eligible Wright State University employees only.
 

Do you accept paper applications?

No. All applicants must complete an online application in order to be considered for the position that they are applying for.
 

If I attach a resume to my application, do I still have to complete the ‘Employment History’ section of the application?

Yes. For classified positions, resumes are accepted as supplemental information only. Classified applications with incomplete ‘Employment History’ will be considered an incomplete application.
 

Can I save my application in the middle of creating it and come back later?

Yes. You must click “Save and Continue To Next” or “Save and Stay on This Page” to save the information you entered. If you close the browser prior to clicking ‘Save and Continue to Next” or ‘Save and Stay on this Page”, your application and account will be saved, but you will lose the information on the last page. When you return, log into the system and click on “Manage Applications” and complete remaining fields before applying for a specific position. Once you apply for a specific position, you may not edit your application.

Should I attach a resume and/or cover letter?

For classified positions, cover letter and resume are not required.
 

Can I attach a different resume for each position that I apply for?

Yes. You may attach a different resume and/or cover letter for every position that you apply for.
 

How do I attach my resume and/or cover letter?

To attach a document to your application, click the Attach link next to the type of document you wish to upload. It is strongly recommended that you include your name on each document that you attach. These documents should be black and white only, should not include pictures, and should not be password-protected. Please limit the size of your document to less than 2 MB. To remove a document from your application, click the Remove link next to the document you wish to remove.

I’m having trouble attaching documents. What should I do?

The online employment system only accepts documents in Microsoft Word or Adobe Acrobat (pdf) format, of a file less than 2 MB. If neither format is available to you, you may copy and paste the text of your document into the “Paste a new Resume” box.

How do I attach letters of reference, transcripts, etc. that are in hardcopy form?

If available, hardcopy documents can be scanned into your computer and then attached. If a scanner is not available, Human Resources has scanners available for applicants use during normal business hours.
 

How do I know my application materials were received and processed?

You will receive a confirmation message on the screen immediately after you apply for a specific position. You may also check your application status at anytime by logging into the system.
 

If I edit my application, will the updated application be sent to all the positions that I already applied for?

No. Once you edit your application, the system will only update your current application. The system does not have the ability to go back and edit your applications that you already submitted for specific positions.  If you discover an error on your application after applying for a specific position, you may call Human Resources for assistance.
 

I accidentally withdrew my application from a position that I applied for. What can I do to re apply?

Please be extremely careful when withdrawing your application from positions, because once you withdraw your application for the position you applied for, the system will not let you reapply. For assistance, call Human Resources.

How do I check my status?

You can log into the system anytime with your user name and password to check on the status of positions that you applied for. Click on “Application status” to view your job history.
 

How long should I expect to wait to hear back once I’ve applied for a position?

The time frame varies for each position.
 

Will late applications be accepted?

No. The online system will not accept an application once the position is taken off the web.
 

How can I apply for positions that were previously posted?

You can only apply for positions that are listed on the web.
 

Why can’t I apply for the same position more than once – it was posted more than once.

If you have already applied for a specific position, the system will not allow for you to apply for the same position.
 

What if I lose/forget my user name and password?

If you forget your password, click on “I Forgot My password” link on the applicant login page. Your secret question will be displayed for you to answer. If you forget your user name, contact Human Resources at (937) 775-2120.
 

Civil Service Exam Process

What are the Civil Service Exams? Are the exams computerized or hand written?

All civil service exams are computerized.
 

Can I take the Civil Service Exam anytime I want to? How do I schedule a Civil Service Exam?

No.  Applicants must meet the minimum requirements for a particular job classification in order to be able to take the exam. Applicants that are qualified for the position will be contacted by Human Resources to schedule testing.
 

When are the Civil Service Exams administered?

Civil Service Exams are administered during normal business hours between 8 a.m.-4:30 p.m. Monday through Friday.
 

How do I know if I am eligible to take the Civil Service Exam?

Once the applications for a particular position are reviewed for minimum qualifications, those who qualify for the position are contacted by Human Resources within few days of the receipt of their applications.
 

What is the appropriate attire for taking the exam?

There is no specific attire requirement for testing.
 

I am scheduled to take a math test. Do I need to bring my own calculator?

No. Calculators are provided by the testing center.
 

Will I be meeting with the hiring supervisor after the testing process?

No. The testing process must be completed before the interview process can begin.
 

When do the Civil Service Exam scores expire?

Civil Service Exam scores are valid for one-year.
 

How often can I take the Civil Service Exam?

Applicants must first reapply for a vacant position in order to be able to take the exam(s) again. All the computer application exams such as Word, Excel, Access etc. can be taken every two weeks. The competitive exams such as Math, Spelling, Grammar, Vocabulary etc. can be taken every 4 months.
 

Process After Testing

What is the “referral process”?

At the end of the testing process, applicants that successfully completed the Civil Service Exam are placed on the eligibility list. From that list the applicants that have the top ten highest scores are referred to the hiring department for interview.

What is an “eligibility list”? How does one get on the eligibility list?

Eligibility list consists of all the applicants who applied and met the minimum requirements for a particular position and successfully completed the required Civil Service Exams. An applicant must first meet the minimum qualifications, and then successfully complete the Civil Service Exams in order to be able to be placed on the eligibility list.

What if the position I applied for does not require Civil Service Exam? What is the referral process?

For those positions that do not require civil service exam, the applicants that meet the minimum requirements are referred based on their education and/or years of experience.
 

How long do I stay on the eligibility list?

Applicants are kept on the eligibility list for one year.
 

How do I find out if my score made the top ten?

The applicants that have the top ten highest scores will be contacted by the hiring department for an interview. Applicants can also contact Human Resources at (937) 775-2120 for information.
 

Will I be contacted by Human Resources for interview?

No. Once the Human Resources completes the referral process, the hiring department contacts the applicants for interview.
 

If I don’t pass the Civil Service Exam, will I still be placed on the eligibility list for the position that I applied for?

No. Applicants must pass the Civil Service Exams that are required for a particular classification in order to be able to be placed on the eligibility list.
 

How many times can an applicant be referred for interview?

An applicant may be referred up to four times for a specific job classification or up to three times for an individual department within 12 months of their application date.