Tuition Remission

Eligibility is determined by the status of the employee or retiree on the first day of the applicable term. An employee who is an eligible employee on the first day of classes of an academic term remains eligible for that academic term even if the employee separates from service with Wright State University during the period of the term.

1. The following persons are considered eligible employees for benefits under the Qualified Educational Assistance Plan:

   1. An employee of the university who is appointed to work at least on a 75% annual full-time equivalency basis in one or more of the following categories:

      1. Fully affiliated faculty;
      2. Professional/administrative staff; and
      3. Hourly paid staff.

      Appointed to work at least on a 75% annual full-time equivalency basis is defined as appointed to work full time for a minimum of three academic quarters, as appointed to work 75% of full-time for one year, or as appointed to work an equivalent amount of time on an annual basis if the appointment period is of another length.

   2. A retiree who has at least ten years of Wright State University service and who was eligible for educational assistance and/or fee remission benefits at the time of his or her retirement, including disability retirement, from Wright State University.

   3. An employee on a disability leave who is appointed to work at least on a 75% annual full-time equivalency basis.

2. The following persons are considered eligible for benefits under the Fee Remission Plan.

   1. All those defined as eligible in 4205.2 a), above.

   2. Spouses and dependents of eligible employees and retirees.  A “dependent” is a daughter, son, stepdaughter, or stepson of the employee as defined in Internal Revenue Code Section 152 who is eligible to be claimed as a dependent on the employee’s federal income tax return.  In addition, registered domestic partners and their tax dependent children are also eligible for benefits.

   3. Spouses and dependents of active employees or retirees who were eligible at the time of the death of the employee and spouses and dependents of eligible employees on disability leaves.

   4. Graduate assistants, graduate teaching assistants and research fellows who are employed on a part-time basis under a university contract, and full-time instructors who are required to be enrolled in a graduate program.

1. The amount of benefits provided under the Qualified Educational Assistance Plan is as follows:

   1. Benefits for eligible employees are equal to 100% of the instructional, general and any tuition fees for eligible course work.

   2. Benefits for eligible retirees are equal to 80% of the instructional, general and any tuition fees for eligible course work.

2. The amount of benefits provided under the Fee Remission Plan is as follows:

   1. Benefits for eligible employees are equal to 100% of the instructional, general and any tuition fees for eligible course work.

   2. Benefits for eligible retirees and for spouses and dependent children of eligible employees and retirees are equal to 80% of the instructional, general and any tuition fees.

   3. Benefits for graduate assistants, graduate teaching assistants and research fellows are equal to 100% of the instructional, general and any tuition fees for eligible course work.

   4. Benefits for eligible noncredit courses or workshops are equal to 75% of the fee for the noncredit course or workshop.

1. An employee in active pay status, other than a graduate assistant, a graduate teaching assistant or a research fellow, is limited to benefits no greater than the instructional fees, general fees, and out-of-state tuition for a maximum of eight credit hours courses in one academic quarter for both Qualified Educational Assistance Plan benefits and Fee Remission benefits.

   For the purpose of educational benefits there are five academic quarters per year: fall, intersession, winter, spring and summer.  Summer terms A, B, and C constitute one academic quarter.  Summer terms A and B are each equivalent to one-half of an academic quarter for the application of the eight credit hour maximum.

   Both Qualified Educational Assistance Plan benefits and Fee Remission benefits are payable for audited courses and courses for academic credit at the university for eligible employees.

2. Fee Remission benefits for credit-hour courses for a spouse or dependent of an eligible employee, for an employee on disability leave, for a retiree or a spouse or dependent of a retiree are not limited to a maximum number of hours per quarter.

3. Graduate assistants, graduate teaching assistants, and research fellows on an annual appointment are eligible to receive Fee Remission benefits for a total of four consecutive quarters (up to sixty quarter credit hours), of which the summer quarter only may be split between two academic years.

4. Except for certain restricted offerings, an eligible employee may receive a Fee Remission benefit for 75 percent of the fee for a noncredit course or workshop offered by Wright State University if the enrollment for the noncredit course or workshop is approved by the employee’s supervisor as being beneficial for the training of the employee.  Certain noncredit courses or workshops may be restricted from this benefit by authority of the dean or director who is budgetarily responsible for the academic area in which the course or workshop is offered.

5. No Fee Remission benefits are provided for noncredit courses or workshops for retirees or for spouses and dependent children of employees and retirees.

6. Fee Remission and Qualified Educational Assistance Plan benefits are provided for credits at Wright State University earned by examination.  Such benefits are not provided for the fee charged to take the examination for such credits.

7. An employee taking a class during regularly scheduled work hours must obtain approval from the employee’s supervisor.

1. An active employee does not have to complete an application form for Fee Remission or Qualified Educational Assistance Plan benefits for credit hours classes taken at Wright State University.  The employee shall notify the Office of the Bursar of the employee’s request for educational benefits at the time instructional and general fees are to be paid.  A staff member in the Office of the Bursar will verify the employee’s eligibility for educational benefits and will apply any benefit within credit hour limits) to the eligible employee’s student account.

2. A spouse or dependent child of an eligible employee does not have to complete an application form to access Fee Remission benefits for qualifying course work at Wright State University.  An eligible employee must complete a Dependent Statement for Fee Remission Authorization form to designate the employee’s eligible dependents.  The spouse or dependent child shall notify the Office of the Bursar of the individual’s request for Fee Remission benefits at the time instructional and general fees are to be paid.  A staff member in the Office of the Bursar will verify the individual’s eligibility for Fee Remission benefits and shall apply the benefit to the individual’s student account.

3. A qualifying retiree or the spouse or dependent child of a qualifying retiree must complete and submit to the Office of the Bursar an Application for Educational Benefits for courses taken at Wright State University. This application must include verification of the student’s eligibility from the Department of Human Resources.

4. Graduate assistants, graduate teaching assistants, and research fellows who have an approved, completed contract with the Office of Graduate Studies will have their Fee Remission benefit automatically applied to their student account.

5. Fees not paid by Fee Remission or Qualified Educational Assistance Plan benefits must be paid at the time that these educational benefits are requested.

6. Employees who seek Fee Remission benefits for noncredit or workshops shall submit a completed Application for Educational Benefits with the registration form for the course or workshop.

7. Educational benefits are subject to verification and possible audit.  If subsequent investigation verifies that benefits were provided in error, the student will be billed for the appropriate tuition and fees.