Internal Posting Procedure
for
Classified, Non-Bargaining Unit Positions
Effective April 6, 2009
Internal Posting Procedure
Wright State University values filling new and vacant
classified positions with qualified current employees. This
internal posting procedure will replace the First Opportunity
Transfer Procedure effective April 6, 2009. It will provide a
process for giving first consideration to classified,
non-bargaining unit staff. In the future, if there is a
conflict between the internal posting procedure and the Ohio
Revised Code and civil service procedures, the Ohio legal and
administrative procedures will prevail.
Determination for an Internal
Posting
When a new or vacant classified position becomes available, the
hiring supervisor will consider whether it is appropriate to
give first consideration to current eligible staff rather than
requesting referrals from the civil service eligibility list
maintained by Human Resources. If the hiring supervisor decides
to first consider current eligible employees, Human Resources
will post the position for WSU classified, non-bargaining unit
employees only on the WSU employment website (https://jobs.wright.edu).
Posting Procedures and Deadlines
Once the Department of Human Resources receives a final,
approved request for posting, Employment Services will list the
position on the employment website for WSU classified,
non-bargaining unit employees only. The announcement will
provide a description of the open position, minimum
qualifications, department, and pay grade. Internal
opportunities will be posted as soon as they are received and
approved. The position will remain posted for five full working
days.
Eligibility
Employees must meet all of the following criteria to be
considered for interview:
- Be actively employed, and on the
Wright State University payroll (positions that are excluded
include, but are not limited to, interim appointments,
30-day emergency appointments, and probationary employees);
- Be in a classified, non-bargaining
unit position;
- Meet the minimum qualifications for
the position;
- Be employed in current position for
at least one year; and
- Take the required word processing or
spreadsheet test required for the position, if the required
test has not been taken by the applicant while employed at
WSU.
Testing
Eligible current employees are not required to take the
competitive civil service examinations for positions posted
under the internal posting procedure. However, applicants must
take the word processing test and/or spreadsheet skills test if
the applicant was not tested for the required application upon
original hire. A staff member from the Department of Human
Resources, will contact the applicant if testing is required.
Test information will be provided to the hiring manager.
Application Procedure
Eligible current employees may apply for the positions posted on
the employment website (
https://jobs.wright.edu) by completing and submitting the
electronic application form. The application must be submitted
by the specified closing date.
Review of Applications
Human Resources will screen
applications for eligibility, as specified above. All
applicants meeting the eligibility requirements will be referred
to the hiring supervisor.
Evaluation and Selection Process
After reviewing qualifications, work records, references and
other information, if any, the hiring supervisor will schedule
interviews for the applicants he/she determines are the best
candidates for the position. Hiring supervisors are encouraged
to review official personnel files of all applicants before the
interview process. After the interview process, the hiring
supervisor will notify Human Resources of the candidate selected
to fill the position. The hiring supervisor will then offer the
position to the candidate. Once the position has been accepted,
the applicants not selected for the position will be notified by
the Department of Human Resources.
Advantages of Using the First
Opportunity Transfer Procedure
Positions designated for WSU classified, non-bargaining unit
employees only are posted for five days only. This process
shortens the standard timeline for posting and eliminates
outside advertising. Qualified current employees receive first
consideration for positions posted under this job category.
Current employees are more knowledgeable of university policies
and procedures. There are no stipulations for interviewing a
specified number of candidates; therefore, the interview process
is less time-consuming. Testing may not be necessary.
Right Reserved To Use Standard Civil
Service Procedure
Although the hiring supervisor indicates a preference to hire a
current university employee by posting the position for WSU
classified, non-bargaining unit employees only, the supervisor
reserves the right to post under the civil service procedure and
receive a list of civil service tested and competitively
qualified candidates when it appears there are insufficient
internal candidates or that outside applicants may more closely
meet the needs of the department.
If the internal posting procedure is used
and no one is selected from the internal applicant pool, the
hiring supervisor must notify all applicants of this decision
before reposting the position using the standard civil service
procedure.
Wright State is an Equal
Opportunity/Affirmative Action Institution
All promotion and transfer
decisions will be made without discrimination on the basis of
race, color, religion, disability status, veteran status,
military status, national origin, ancestry, sex (including
gender identity/expression), age, or sexual orientation. The
university is committed to making reasonable accommodations to
qualified individuals with disabilities to complete the
application process and perform the essential functions of the
position.
Civil Service Reform
Information
