Return to Classified Vacancies

Administrative Support Coordinator

Position Number:     08C088

Department:      Computer Science & Engineering

Full-time/Part-time Status:  100% FTE

Pay Rate:    $12.53/hr.   

Pay Level:    4

To Apply:   A Classified Employment Application must be fully completed, signed, dated and submitted to the Wright State University, Department of Human Resources, 280 University Hall, 3640 Colonel Glenn Hwy., Dayton, OH  45435.  Applications must be received by 5:00 PM on the closing day.  A resume will not be accepted in lieu of an application.  Incomplete applications may be disqualified.

Closing Date:   May 20, 2008 

Position Summary:   To provide a high level of administrative support for Dr. Amit Sheth and the Kno.e.sis Center by independently and proactively managing all day-to-day activities;  to gather, analyze, generate, and maintain financial and other records in accordance with University policy and using University systems, including confidential financial and academic databases;  to work on special projects as needed;  to interpret and communicate policy to Kno.e.sis personnel and externals and to supervise students/staff as required;  to work on custom, often complex, projects including special reports, confidential correspondence, publications, and course documentation.

Education/Experience:    Associate’s degree and 2 years of full time related work experience OR a high school diploma and 6 years of full time related work experience; excellent verbal/communication skills; experience in writing, editing, and budget management; ability to calculate basic math; considerable knowledge and skills to utilize current office equipment and a variety of complex software packages required.  Demonstrated skills/knowledge of additional software may also be required.

WSU Testing/Examinations Required:    Business Vocabulary, Business Grammar, Business Spelling, Word-Standard

Position Description:  

Manage external communications, events, and visitor activities:  Represent Kno.e.sis: maintain lines of communication with University, industry, and other clients; Maintain contents of Kno.e.sis website;  update and prepare for publication;  Schedule and help prepare and produce written communications including special correspondence, brochures, presentations, and other custom materials from Kno.e.sis Center;  Consult with internal and external clients to provide appropriate technical and other support for conferences and events;  Coordinate visits, greet visitors, assist Kno.e.sis personnel in hosting them.

Grant/contract and proposal management:  Coordinate proposal preparation and submission following RFP/BAA instructions as set out by NSF, NIH, DOD, etc.  Edit, proofread, and word-process grant/contract proposals;  Coordinate and support activities of Kno.e.sis personnel in meeting milestone and reporting requirements;  Coordinate and help prepare budgets and other documents, working with RSP;  Coordinate and monitor workflow and schedules to ensure deadlines are met;  Analyze grant accounts, manage budgets, create and maintain detailed reports for short and long-range planning;  Manage acquisition and disposal of capital and non-capital equipment and supplies.

Support routine activities of Eminent Scholar and Kno.e.sis Center: Manage calendars, schedules, and communications related to Eminet Scholar activities;  Copy, collate, scan, fax, mail, and file documents as needed;  Support travel itineraries, bookings, updates, reimbursements; Purchase, inventory, and maintain supplies and office equipment;  Reconcile expenditures against funds, including procurement card purchases, monthly and in keeping with requirements of internal and external auditors.  Prepare and update student contracts and records;  Coordinate student activities including CPTs and OPTs, visa requirements, exchange visitor accommodations, in accordance with University policies; Provide work direction to student and staff of Kno.e.sis; Set priorities and manage multiple activities;  Work independently to resolve problems relating to day-to-day operations while keeping short- and long-term goals in view.