Graduate Council Meeting

November 21, 2013

MINUTES
 
I. The meeting was called to order at 2:05 p.m.
 
Voting members and alternates present were:  A. Chamberlain, C. Cherrington, S. Franco, A. Goshtasby, R. Grandhi, M. Gruys, A. Jeyaraj, G. Kozlowski, M. Lee, M. Miller, B. Milligan, J. Ribak, B. Rigling, M. Schultz, E. Self, and J. Warfield.
 
Non-voting members, alternates and other attendees were:  R. Ayres (chair), D. Curry, H. Dregalla, S. Foster, E. Gilles (scribe), L. Hong, J. Keferl, M. Mamrack, M. Ragas, E. Reinsch-Friese, S. Watamaniuk.
 
II.  Approval of Minutes
 
It was moved and seconded that the minutes of the October 31, 2013 meeting be approved as written. Motion carried unanimously.
 
III. Report of the Interim Dean (R. Ayres)
 
A new set of registration rules was approved recently and are posted on the RaiderConnect website. The biggest difference from the past – students who register early but don’t pay by the early deadline will not be dropped from their classes. The new automatic drop date is after the 14th day of the semester.
 
The Graduate School hosted a Graduate Program Directors Workshop last Friday, Nov. 15. The focus was enrollment management. The next Workshop is scheduled for Friday, Feb. 28.
 
In January, the Graduate School will start collecting nominations for graduate retention scholarships and graduate student excellence awards.
 
Reminder: There are three more Graduate Council meetings scheduled for this academic year: Feb. 13, March 13, and April 17. Please keep these dates in mind, especially for curriculum changes.
 
IV. Committee Reports
 
a.   Student Affairs Committee (M. Gruys for C. Brun)
 
1.   2014 College Outstanding Alumni Award - The Committee met yesterday to select the outstanding alumnus for the Graduate School. The nominee from the College of Science and Math was chosen, Dr. Tony Aretz. Only three nominations were received this year.
 
2.   Graduate Council Scholars and Wright Fellows – In early 2014, the Committee will begin reviewing nominations for the Graduate Council Scholars and Wright Fellows awards. These one-year scholarships are for new students and include both a tuition waiver and a stipend.
 
These scholarships can be very effective recruiting tools; please consider nominating perspective students and encourage your colleagues to do so as well.
 
b.   Membership Committee (A. Chamberlain for W. Mosier)
 
Since the last Graduate Council meeting, a total of 9 graduate faculty memberships were approved. The Graduate School Interim Dean approved 1 regular and 6 adjunct memberships; the Membership Committee approved 2 adjunct graduate faculty memberships.
 
c. Policies Committee (B. Milligan)
 
1.   Graduate Council Manual Policy 4.20: Approval of Distance Education Programs – Language was added to the policy to reflect the new approval process for distance education programs that includes RACGS and the Higher Learning Commission (HLC). On behalf of the Policies Committee, B. Milligan moved to approve the revised policy 4.20. Discussion: Is this for a few classes in a program or an entire program? For RACGS, the threshold to seek approval is when greater than 50% of the classes are distance classes. R.Ayres called for a vote. All in favor. Motion passed.
 
2.   UAPC Policies for Multiple Undergraduate Degrees – The UAPC, a subcommittee of Faculty Senate, asked the Policies Committee to review policy language for combined degree programs. Since the language reflected existing policy, the Committee let UAPC know it was acceptable.
 
3.   Certificate Programs –The Committee also reviewed policy for certificate programs. Under consideration are a definition of certificate programs and the creation of a specific admission category. HLC may be added to the approval process also. The Graduate School will be gathering more information from the current certificate programs before any action is taken.
 
d.   Curriculum Committee A (R. Grandhi)
 
1.   On behalf of the Curriculum Committee A, R. Grandhi moved to approve the following new course requests: ASM 7771, ASM 7772, ASM 7773, and PSY 9030. No discussion. R. Ayres called for a vote. All in favor. Motion passed.
 
2.   On behalf of the Curriculum Committee A, R. Grandhi moved to approve the following course modifications: BMB 7650, NUR 6103, NUR 7903, NUR 8201, PSY 8320, and PSY 8620. No discussion. R. Ayres called for a vote. All in favor. Motion passed.
 
3.   On behalf of the Curriculum Committee A, R. Grandhi moved to approve the following quarter to semester conversion: NUR 801 to HLT 7001. No discussion. R. Ayres called for a vote. All in favor. Motion passed.
 
4.   On behalf of the Curriculum Committee A, R. Grandhi moved to approve a program of study modification for the Public Health Management concentration in the Master of Public Health program. No discussion. R. Ayres called for a vote. All in favor. Motion passed.
 
e.   Curriculum Committee B (J. Warfield for M. McNutt)
 
1.   On behalf of the Curriculum Committee B, J. Warfield moved to approve the following new course requests: DOS 9010, DOS 9040, ED 7860, ED 7870, EDL 7711, EDL 7751, EDS 6010, EDS 6020, EDS 6030, EDS 6040, EDS 6050, LDR 8010, and LDR 8020. No discussion. R. Ayres called for a vote. All in favor. Motion passed.
 
2.   On behalf of the Curriculum Committee B, J. Warfield moved to approve the following new program of study requests: Autism certificate and STEM Education certificate. No discussion. R. Ayres called for a vote. All in favor. Motion passed.
 
3.   On behalf of the Curriculum Committee B, J. Warfield moved to approve the following program of study modifications: Reading M.Ed., Reading Endorsement, and Student Affairs in Higher Ed Administration M.A. No discussion. R. Ayres called for a vote. All in favor. Motion passed.
 
4.   On behalf of the Curriculum Committee B, J. Warfield moved to approve the request for the online delivery of the Master in Business Administration program. Discussion: This request is part of RACGS’ new approval process for distance education. The MBA program will phase into 100% online. R. Ayres called for a vote. All in favor. Motion passed.
 
V. Research Report (E. Reinsch-Friese)
 
1. Awards by Type of Activity 6/30/2013 vs. 6/30/2012 – The Research Office has adjusted the baseline to exclude financial aid (Pell grants and work-study grants). At this point in the year, total awards are down $13 million: approx. $7 million in research and approx. $7 million in academic areas (WSU is no longer the fiscal agent for OhioLink which is affecting the academic award number). In response, each college recently presented strategies on how to increase research awards.
 
2. RSP Database Implementation – Replacement of current FileMaker database with electronic routing (no more red folders); Proposal Development and Proposal Tracking module has been implemented with ongoing training; Conflict of Interest module has been implemented – online disclosures are required; Human Subjects Management module is approaching implementation; Clinical Trials module configuration is underway; and Laboratory Animal Management module configuration is planned to begin in 2014. Training opportunities for these modules are announced on the listserve.
 
3. RSP Gateway (InfoEd) Proposal Preparation and Approval Training will be offered three times in the spring in room 158 UH: Jan. 15 1:30-3:00, Feb. 4 9:30-11:00, and Feb. 18 9:30-11:00.
 
4. Proposal Writing Seminar – “Write Winning Grant Proposal Seminar, with focus on NIH” scheduled for April 18.
 
5. Hanover Grants – Grant support and writing services; two proposal queues are available. Please note that help can be given but more than one week’s notice is necessary.
 
6. New staff in RSP – Julie Carstens is the Director of Compliance. Meghan Sheehan is the Licensing Associate (Technology Transfer).
 
VI. Graduate Student Assembly “GSA” Report (M. Ragas)
 
The grant committee just reviewed all the applications for the professional development and original works grant program; winners of the $500 grants will be announced next week. The GSA is hosting a Stress Management Workshop on Dec. 6.
 
VII. Old Business – None VIII. New Business – None IX. Discussion – None
 
X. The meeting was adjourned at 3:50 p.m.