Consortium agreements allow students to: (a) attend two schools, their home school (their degree granting school) and a visiting school (another college/university) during the same term; or, (b) attend one school, a visiting school, as transient students for a given term, without having to reapply and process financial aid at the visiting school. With a consortium agreement for a given term, the home school views the courses taken by the student at the visiting school as part of their enrollment status for financial aid processing.

1. Financial Aid Consortium Agreement

2. Registrar Consortium Agreement, also known as Southern Ohio Council of Higher Education (SOCHE) Cross Registration.

You can also find information about financial aid consortium agreements offered by other schools (WSU as visiting school).

NOTE: Students who are receiving financial aid and/or scholarships at WSU and who are wanting to establish a consortium agreement are encouraged to contact Michael Montag at WSU's Office of Financial Aid by phone at (937) 775-5721 or toll free at (877) 978-3243 at least five to six weeks prior to the start of the quarter, and before registering for classes at the visiting school with the assumption WSU aid will pay for the visiting school's tuition and fees. The amount of aid initially awarded at WSU can be reduced by taking classes at a visiting school as opposed to taking classes at WSU alone. However, in most cases, by combining credit hours from WSU and a visiting school through a consortium agreement, students receive a larger amount of aid than they would without a consortium agreement.

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WSU Financial Aid Consortium Agreement

• Students who register for courses at both WSU (home school) and a visiting school during the same term. Aid will be awarded at WSU based upon the student's combined registered credit hours at both schools. Students are responsible for making payments owed to the visiting school to avoid registration cancellation. If the student's aid at WSU exceeds their WSU fees, the Office of the Bursar will issue the remaining aid to the student which in most cases will reimburse the student for payment made out-of-pocket to the visit school.
  
  
• Transient students who are not taking any courses at WSU (their home school) but are registered for courses at a visiting school for a given term. Aid will be awarded at WSU based on the student's cost of attendance and enrollment status at the visiting school. WSU's Office of Financial Aid will request that the Office of the Bursar send all financial aid monies to either the visiting school's financial aid office or cashiers office during WSU's regularly scheduled date for issuing refunds to students. In most cases, the Office of the Bursar will not be able to forward any financial aid monies to the visiting school prior to that schools tuition fee payment deadline date. Therefore, it is the student's responsibility to either make a payment by the visiting school's scheduled fee payment due date or make special arrangements with the visiting school to place a hold on registration until financial aid monies can be forwarded from WSU to the visiting school.

Three Steps to Complete a WSU Financial Aid Consortium Agreement:

1. Complete a Consortium Agreement Request Form. In Section I, the student provides requested information, and then signs the form agreeing to the responsibilities and conditions of the consortium agreement. In Section II, the students' academic advisor at WSU provides requested information, and then signs the form authorizing the student to take courses at the visiting school. In place of completing Section II, the advisor may write a letter on WSU letterhead providing all required information. See Sample Advisor Letter (PDF).
   
   
2. Obtain a copy of the student's bill and registration from the visiting school showing the courses registered at the visiting school and the tuition and fees charged by the visiting school for the registered courses.
   
   
3. Submit the documents outlined in steps 1 and 2 above to WSU's Office of Financial Aid at least three weeks prior to the tuition and fee payment deadline for the term the consortium agreement is needed. Paperwork can be submitted after this date, however financial aid may be delayed and therefore unavailable to pay tuition and fees by the fee payment deadline for any courses taken at WSU.
   
   

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Registrar Consortium Agreement (SOCHE Cross Registration)

• Course(s) at the visiting school must be needed for graduation, and must not be offered at WSU that same term or the course(s) offered at WSU conflicts with the time and schedule of other course(s) needed at WSU that same term.
  
  
• Credit hours registered at WSU must equal or exceed the credit hours registered at the visiting school.
  
  
• Registration at most of the visiting schools will not be permitted as a SOCHE Cross Registration student until a specified date prior to the start of the term. At most schools that are members of SOCHE, cross registration for a class is on a space available basis after first priority goes to the schools own regularly enrolled or continuing students. Contact the visiting school's Registrar's Office to find the date WSU students can register as a SOCHE cross registration student. If the class is closed when registration is open to WSU students, the majority of the time the visiting school will not let the student register for the class.
  
  
• Tuition and fees are paid to WSU only and no tuition charge is paid to the visiting school for the course(s) the student taking at the visiting school. The student pays WSU's tuition rate for the credit hours taken at the visiting school, even though the tuition rate at the visiting school may be less expensive. If the student is taking full-time hours at WSU and the combined credit hours at both WSU and the visiting school are 18 hours or less there may be no charge for the course taken at the visiting school since WSU charges a flat rate for tuition between 12-18 hours.
  
  
• WSU's Office of the Registrar adds a "dummy" course (DMV) for the exact number of hours the student is taking at the visiting school. This ensures the student's financial aid awards will be based on the combined hours registered at both schools.
  
  
• SOCHE Cross Registration courses taken at the visiting school will automatically transfer to WSU's Office of the Registrar at the end of the term. Even a grade of D, F, or X will transfer. The class will appear on the student's transcript as a WSU course with a note next to it indicating it was a cross registration course. The grade(s) and hours earned will figure in determining the students WSU grade point average.

How to Complete a Registrar Consortium Agreement (SOCHE Cross Registration):

Contact WSU's Office of the Registrar by phone at (937) 775-5588 if you have any questions or to verify whether the course(s) you would like to register for at the visiting school fall within the guidelines mandated by the Registrar Consortium Agreement (SOCHE Cross Registration).

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Financial Aid Consortium Agreements Offered by Other Schools

WSU's Office of the Bursar must receive payment for the quarter by the tuition and fee payment deadline date or the student's classes will be cancelled due to nonpayment. If the student's home school will be sending financial aid monies directly to the student, the student must make payment to WSU's Office of the Bursar by the fee payment due date to avoid registration cancellation. Students can elect to participate in WSU's Student Installment Payment Plan (SIPP) as a payment option. The student would need to make the first installment payment by the due date. By the time the next installment payment is due, the student's financial aid monies should have been received by the student from their home school. Contact the Office of the Bursar by phone at (937) 775-5650 for more information about SIPP.

If the student's home school is willing to send payment to WSU's Office of the Bursar from the student's financial aid awards for the full amount owed to WSU, a hold a can be placed on the student's registration until such payment is received. In order to have the hold placed on the student's registration, a letter from the home school must be sent to Michael Montag at least one week prior to WSU's fee payment deadline for the quarter to avoid registration cancellation. The letter must identify the student, the dollar amount of the check to be sent, and the approximate date the check would be mailed to WSU's Office of the Bursar. The letter can be sent to Michael Montag by fax to (937) 775-5795 or by mail to:

ATTN: Michael Montag
Wright State University
Office of Financial Aid
E136 Student Union
3640 Colonel Glenn Hwy.
Dayton, OH 45435

The check along with a letter identifying the student and notation that the check is a result of a consortium agreement should be sent to WSU's Office of the Bursar and not WSU's Office of Financial Aid. Fee payment for the consortium quarter should be sent to:

ATTN: Cathy Moore
Wright State University
Office of the Bursar
E236 Student Union
3640 Colonel Glenn Hwy.
Dayton, OH 45435

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