Policies and Procedures for Promotion to Senior Lecturer

Approved by Faculty Senate May 5, 2008.

Approved by the Provost June 2, 2008.

Revised and Approved by the Faculty Senate  and Provost June 4, 2012

This policy applies to Lecturers who are eligible for promotion to Senior Lecturer.

I.  Definitions

A.  The Promotion Document is the information that the candidate seeking promotion submits to the department chair summarizing his or her case for promotion. It consists of the following items:

1.  The candidate review statement (Appendix A)

2.  Evidence of outstanding teaching and service during the candidate’s career at Wright State University

a.  Annual performance evaluations for at least the five most recent years as a Lecturer

b.  Optional additional evidence of outstanding teaching and service

3.  Evidence of leadership during the candidate’s career at Wright State University

a.  List of leadership activities, including dates

b.  At least two internal or external letters of support that speak directly to the value of  the candidate’s leadership contributions

c.  Other optional evidence of leadership

4.  Other items that may be required or suggested by approved college criteria (see Section II. C)

B.  The Promotion File consists of the Promotion Document and the following items that are added during the review process.

1.  A written statement of the department chair

2.  The form shown in Appendix B used to record votes and recommendations

3.  A record of the College Senior Lecturer Promotion Committee's vote and recommendation

4.  The recommendation of the college dean made in consultation with the provost

5.  Rebuttals and supporting material (if any) filed by the candidate

C.  Senior Lecturer Promotion Committees are composed of Senior Lecturers and tenured faculty members who review promotion cases at the college level and make recommendations to the college dean.

II.  Criteria for Promotion to Senior Lecturer

A.   To be promoted to the rank of Senior Lecturer, a Lecturer must have served six years at the Lecturer rank   and during that time have demonstrated a record of:

1.  Sustained outstanding performance in teaching and service, as defined in Section B, below.

2.  Leadership within the university, the discipline and/or the community as described in Section C, below.   

Evidence of the candidate’s leadership may come from any time during his or her academic career but must include leadership contributions while a Lecturer at Wright State University.  

B.    Teaching and Service

Outstanding teaching and service are documented by annual performance evaluations and other available evidence as needed or desired.  Teaching and service are evaluated according to criteria governing Lecturers in the departments and the colleges.  The amount of recent teaching may be limited, and effective completion of administrative responsibilities may be substituted for service work expected of non-administrative faculty.

C.    Leadership

Leadership in teaching, service and scholarship includes either major initiatives with substantial and ongoing impact, five or more significant leadership contributions that form a pattern of continuing engagement, or an equivalent combination of the two.  In addition, individual colleges may develop alternative criteria appropriate to the work in their disciplines.  Such criteria for approval must be approved by the Dean of the college, the University Faculty Affairs committee, and the Provost.

The following lists are illustrative only and are intended as a guide to determine whether an individual faculty member has met the requirements for promotion to Senior Lecturer.  One item from the major initiatives list might in itself be sufficient to confirm the individual’s leadership or might only be sufficient if combined with two to four of the items from the significant leadership contributions list.  Similarly, all items on the lists will not be of equal value. Some factors that might impact the value are:

  • The impact of the effort expended,
  • The relative prestige (of awards, publidations, etc.), or
  • The differing levels of responsibility.

 

The candidate’s combined activity and achievement must be of high quality, must exceed routinely assigned teaching and service, and must include demonstrated leadership.

1.  Major initiatives with substantial and ongoing impact include the following types of activities or the equivalent:

  • Developing and sustaining a study abroad experience for students,
  • Obtaining substantial internal or external funding or grant monies,
  • Spearheading a major university project,
  • Coordinating a major campus event involving several units within the university and continuing for multiple years,
  • Advising a significant organization or student activity that results in regional and/or national recognition,
  • Developing and editing a professional periodical,
  • Writing and publishing a text book or ancillary materials adopted by multiple universities;
  • Writing and publishing a scholarly book, article or discipline specific publication.

2.  Significant leadership contributions should include a variety of the following types of activities or the equivalent:

  • Developing a new course;
  • Developing internships or service learning courses, projects and partnerships;
  • Advising an Honors project;
  • Obtaining moderate internal or external funding or grant monies;
  • Providing formal and substantial faculty mentoring;
  • Promoting student success through documented initiation of innovative strategies or a superior commitment to student advising;
  • Receiving a university honor or recognition;
  • Directing/coordinating a college or department program;
  • Effectively chairing an active college or university committee;
  • Actively serving on a college or university committee that is highly active and productive;
  • Coordinating a college, campus or community event or a policy or process change within the college;
  • Promoting alumni relations or engaging in fundraising
  • Exercising leadership that draws on professional expertise outside the university
  • Receiving a community honor or recognition;
  • Holding an office in a professional or community organization;
  • Effectively chairing a major government or community board;
  • Effectively serving on a major government or community board that is highlyactive and productive;
  • Providing professional consultation to community groups, government agencies or businesses;
  • Presenting a competitively selected scholarly paper or serving as a reviewer in the competitive selection of scholarly work;
  • Guest editing a professional journal.

 

III.  Participants in Decisions of Promotion to Senior Lecturer

All grants of promotion to Senior Lecturer are made by the Wright State University Board of Trustees based on review and recommendations from the following committees and individuals.

  1. Department Committee

  2. The candidate’s department chair

  3. A College Senior Lecturer Promotion Committee consisting of the dean as a non-voting member and five voting members
    1. Three of the voting members will be of Senior Lecturer rank and will be elected by the college’s fulltime, non- tenure track faculty.  A college that does not have sufficient Senior Lecturers may staff the committee by first electing Senior Lecturers from another college.  When that is not possible, substitutes may be elected from among the tenured faculty within the college.  Each substitute must be from a different department.Two of the voting members will be members of the College Promotion and Tenure Committee, chosen by that committee.
    2. The voting members of the committee will elect a chair from among the voting members.   
  4. The candidate’s dean  

  5. The provost

  6. The university president

IV.  Procedures for Granting Promotion to Senior Lecturer

To initiate the Promotion Process, a faculty member must submit the Promotion Document to the department chair by October 1.  The document becomes part of the candidate’s Promotion File and may not be altered after the candidate has submitted it, without permission of the candidate and the department chair.  Once the promotion process has begun, only the candidate may terminate the process. To do so, the candidate must submit written notice of withdrawal to the dean, who will then convey this information as appropriate.

    1. The Department Chair will forward the Promotion Document to a department committee charged to evaluate promotions to Senior Lecturer.  The committee will review the document and prepare a letter recommending for or against the promotion.

    2. By November 15, the Department Chair will review the Promotion Document and prepare a letter recommending for or against the promotion.  The letters from the department committee that reviewed the Document and from the Department Chair will be added to the candidate’s Promotion File.  The candidate will have twenty (20) working days to add a rebuttal letter to the file.

    3. By February 1, the College Senior Lecturer Promotion Committee will review the candidate's file and make its written recommendation.  If the Committee reviews materials that are not part of the individual's promotion file, the chair of that committee will promptly make such materials available to the candidate. The Promotion Document cannot be altered after it has been voted on by the College Senior Lecturer Promotion Committee. 

    4. The college dean will inform the candidate promptly of the decision and vote of the College Senior Lecturer Promotion Committee.  The candidate will have ten (10) working days to add a rebuttal letter to the file.

    5. By March 15, the college dean in consultation with the provost will review the file and prepare a letter recommending for or against the promotion. The college dean will inform the candidate promptly of the decision and provide the candidate access to his or her file, which will include the department chair and dean recommendations and the Committee's recommendation and vote.  

    6. By March 31, the provost will forward all recommendations for promotion to Senior Lecturer to the university president for consideration and recommendation to the Board of Trustees. The Board of Trustees announces all promotions.

If the candidate disagrees with any of the statements or conclusions in the file, the candidate may submit a letter of rebuttal and supporting evidence at the points in the process indicated above. In addition, the candidate may use a rebuttal to report the acceptance or publication of a work of printed scholarship and/or the awarding of a grant or honor listed in the Document as under consideration.  The rebuttal letter(s) and supporting evidence will be added to the candidate's promotion file and will be given full consideration at all subsequent stages of the promotion process.  The candidate has the right to view the promotion file at any time during the process and after its completion. 

Appendix A

Candidate Review Statement

The Candidate Review Statement specifies items to be included in the Promotion Document

 

Name of Candidate:               _________________________________________________

 

Department and College:       _________________________________________________

I hereby submit these materials as my Promotion Document in support of my candidacy for Senior Lecturer.  My Promotion Document consists of the following:

Candidate Review Statement (Appendix A)

Candidate Curriculum Vitae

Evidence of outstanding teaching and service

  • Annual performance evaluations for the past five years
  • Other optional materials

Evidence of leadership

  • List of leadership activities, including dates
  • At least two internal or external letters of support that speak directly to the value of the candidate's leadership contributions
  • Other optional materials

 

Any other items that may be required or suggested by colleges

________________________________             ________________________________

Signature of Candidate                                         Date  

 

Appendix B

Record of Promotion Votes and Recommendations

Name of Candidate:                       ______________________________________________________             

Dept. and College:                         ______________________________________________________             

Date Appointed as Lecturer:          ______________________________________________________             

Type of Action:                                        Promotion to the rank of Senior Lecturer

               

Record of Actions

Recommendation

Vote     

 

Yes

No

Yes

No

Department Committee

 

 

 

 

Department Chair

       

College Committee

       

Dean's recommendation

       

College Committee                       

        Name                                                                   

        Name                                                                  

        Name

        Name

        Name


 

Approved by Faculty Senate May 5, 2008.

Approved by the Provost, June 2, 2008.

Transitional Provision for College Senior Lecturer Promotion Committee

Since there will be no senior lecturers for the first year that the policy is operational (2008-2009), the promotion committee will be comprised as follows:

 A College Senior Lecturer Promotion Committee will be comprised of the dean of the college as a non-voting member; three voting members elected by the college’s full-time non-tenure track faculty from the college’s tenured faculty and two voting members from the College Promotion and Tenure Committee chosen by that committee. 

For at least five years, the Faculty Affairs Committee will review the Senior Lecturer Promotion process and make recommendations for changes, if needed.