College of Education and Human Services Bylaws

Approved:  September 12, 2002

Amended:  October 29, 2004

Amended:  March 30, 2005

Amended:  June 13, 2005

Amended:  September 21, 2006

Amended:  June 21, 2007

Article I. College of Education and Human Services (CEHS) Faculty

Preamble

It is recognized that College Faculty are qualified to participate in the governance of the College, particularly with respect to academic matters. It is also recognized that College Faculty members provide valuable contributions to all levels of the college administration. Participation in governance consists of giving advice, making recommendations, and contributing to the establishment of bylaws as set forth in the Collective Bargaining Agreement (CBA). The College Faculty recognize the necessity of participating in departmental and college matters and acknowledge the important collegial relationships that must exist between the College Faculty, the Department Chairs, and the Dean. Consequently, it is hereby agreed that this document represents the CEHS College Bylaws specifying procedures for the participation by the College Faculty in the governance of the college.

Section 1. Membership

The CEHS Faculty will comprise all full-time bargaining unit and non-bargaining unit faculty members including those joint-appointment faculty with a majority of their appointment in CEHS.

Section 2. Faculty Meetings

A regular meeting of the CEHS Faculty will be called during the fall, winter, and spring quarters of each academic year. Special meetings may be called during the fall, winter, and spring quarters by the CEHS Senate upon submission of a petition signed by at least 25 percent of the CEHS Faculty or at the discretion of the CEHS Senate Chair. Further, the Dean may call special meetings should the need arise.

Section 3. Officers

The officers of the CEHS Faculty will be the Chair of the CEHS Senate, the Chair-elect, the Past-Chair and representatives from the departments.

Section 4. Conduct of CEHS Faculty Meetings

1. The Chair of the CEHS Senate or her/his designated representative will preside at meetings of the CEHS Faculty. Such meetings will be conducted in accordance with the most recent edition of "Robert's Rules of Order, Revised," insofar as they are consistent with these bylaws.
2. The agenda for each regular meeting shall be prepared by the CEHS Senate. The agenda will be made available to each member of the CEHS Faculty at least five days prior to the meeting. The regular meeting agenda will include in the following order:
   • Approval of minutes
   • Report of the Dean
   • Report of the CEHS Senate chairperson
   • Reports of the CEHS Senate Committees
   • Action items
   • Reports of committees outside of CEHS
   • Other
3. After all items on the regular agenda have been resolved, additional items (new business) may be brought to the floor for discussion and appropriate action.
4. Special meetings of the CEHS Faculty called by petition will consider only the item(s) identified in the petition or on the agenda made available to the CEHS Faculty at least five days prior to the special meeting.
5. Meetings may be held with any number of the members of the CEHS Faculty; however, a quorum for transacting business will be a majority (51%) of the CEHS Faculty with each department represented. If it is determined that business transactions are blocked by department non-attendance, a special meeting will be called and a vote taken regardless of department representation.

Section 5. Powers and Duties

1. The CEHS Senate, has the power to:
   1. recommend policies regarding the academic programs, including college requirements and curriculum for all degrees offered by the College.
   2. investigate, discuss, and make recommendations to any appropriate body within the University regarding any matter of interest to the College:
   3. appoint such ad hoc committees as may be deemed appropriate.
2. The CEHS Faculty reserves the right of referendum over all actions of the CEHS Senate.

Article II. The Senate of the College of Education and Human Services

Section 1. Membership

The CEHS Senate will be comprised of eight voting members: one at-large faculty member elected annually by the CEHS faculty; one faculty member of each department elected in staggered, 2-year terms (HS & EDL odd years; HPR & TED even years) in the College excluding the department chairs and elected by the bargaining unit faculty members of each department to serve a term of two years in accordance with the academic calendar and the CEHS Senate Chair, Chair-Elect and Past Chair. The Dean or designated representative serves as an ex officio, non-voting member. The names of the at-large and department representatives will be forwarded to the CEHS Senate no later than April 15 th to insure that there is time for announcement at the Spring Quarter CEHS Faculty meeting. A college wide election will be held in the spring quarter to elect the CEHS Senate Chair-elect to a three-year term. If a member of the CEHS Senate is elected, that department will elect another member to complete the term. The chair-elect of the CEHS Senate will serve as the secretary of the CEHS Senate and assist the chair as needed. The chair-elect serves as CEHS Senate Chair in the second year of his/her term of office and as past chair in year three.

Section 2. CEHS Senate Meetings

The CEHS Senate will meet monthly during the three academic quarters at a time and place determined by the CEHS Senate, unless, by a majority vote, the CEHS Senate shall otherwise determine as in the case of deciding to conduct business over the summer. Special CEHS Senate meetings may be called by the Chair of the CEHS Senate or upon submission of a petition by at least three members of the CEHS Senate.

Section 3. Conduct of Meetings

The Chair shall preside at the meeting or the Chair-elect in his/her absence. A quorum of the CEHS Senate shall consist of one-half (four members) of the elected membership. Minutes of CEHS Senate meetings will be taken by the secretary (Chair-elect) and circulated with the agenda to the CEHS Faculty prior to the next scheduled meeting of the CEHS Senate. All meetings will be conducted in accordance with the latest edition of "Robert's Rules of Order, Revised."

Section 4. Powers and Duties

Three of the elected faculty representatives may request that an action recommended by the CEHS Senate be placed on the agenda of the next CEHS Faculty meeting.

The CEHS Senate will periodically review and recommend procedures for reviewing chairs and the dean (but not associate nor assistant deans) consistent with the office of the Provost and other University guidelines.

Article III. Committees of the College of Education and Human Services

Section 1. Categories

The following standing committees are hereby established: Curriculum and Academic Policies, Faculty Affairs, Promotion and Tenure, Graduate Studies, Nominations and Elections, Undergraduate Student Affairs, Technology, and Diversity.

Section 2. Membership

1. Composition. Each standing committee will be comprised of five voting members except the Promotion and Tenure Committee and the Local Professional Development Committee shall consist of seven voting members. These members will be drawn from the four departments of the College in the following manner: one faculty member from each college department and one (three for the P & T Committee) at-large member from the college faculty. All members of the Graduate Studies Committee must have associate graduate faculty status or higher. All members of the Promotion and Tenure Committee must be tenured, bargaining unit members or department chairs who hold at least the rank of Associate Professor. The Dean of the College or designated representative will serve as a non-voting member of the Promotion and Tenure committee. In addition, staff and students may serve, as non-voting members, on certain committees as described below.
2. Members of ad hoc committees (in addition to ones appointed by the Dean) will be appointed by the CEHS Senate.
3. Each year one member of each standing committee, except the Promotion and Tenure Committee, will be elected by the committee membership to the chair elect for a three-year term. This person shall serve as chair-elect of the committee in their first year and chair in their second year and as past chair in year three. The chair will be responsible at the beginning of their second year term for calling the first meeting of the committee at the earliest possible date in the Fall Quarter. Except for the Faculty Affairs and Promotion and Tenure committees, each committee may also have as members up to two non-voting CEHS majors from the student body.
4. Elections to fill Chair elect of the CEHS Senate and at large members of CEHS Senate and standing committees shall be according to the following procedure:
   1. An eligible faculty member may nominate him/herself or he/she may be nominated for any number of at large positions, subject to personal approval of each nomination. The departmental list of nominees shall be forwarded to the Nominations and Elections Committee.
   2. The Nominations and Elections Committee will conduct the elections. After CEHS Senate approval, results will be disseminated to CEHS faculty through the office of the Dean. To the extent possible, the procedure should be completed prior to elections and appointments to University committees and councils (usually by May 15 th of any year.).
5. The memberships of the appointed committees will be selected with the following stipulations. Each member of an appointed committee shall have personally indicated an interest in serving on the committee, or service will have been directly and personally solicited by a member of the Nominations and Elections Committee.

Section 3. Powers and Duties

The CEHS Senate and each standing committee, except the Promotion and Tenure Committee, will bear the following relationship to one another in the definition of powers and discharge of duties; the CEHS by-laws will determine the committee's responsibilities. Each committee is directly responsible and accountable to the CEHS Senate. The chair of each committee will report to the CEHS Senate in writing once a quarter and will submit committee recommendations to the CEHS Senate.

1. Curriculum and Academic Policies Committee

   The Curriculum and Academic Policies Committee is composed of an annually elected at-large representative, a representative from each of the four CEHS departments, and may include up to two non-voting CEHS students. The functions of this committee include, but are not limited to reviewing and recommending (a) Course Modification and Course Inventory Requests for undergraduate courses, (b) changes in admission or graduation requirements, (c) licensure program changes, and (d) new undergraduate major and minor programs from CEHS departments. Recommended actions are forwarded to the Dean and then to the chair of the University Undergraduate Curriculum and Academic Policy Committee (UCAPC). The chair of the CEHS Curriculum and Academic Policy committee will also be the College representative to the UCAPC. The committee chair makes a written quarterly report on committee findings, recommendations, and actions to the CEHS Senate. The Associate Dean of CEHS serves as an ex-officio, non-voting member.

2. Faculty Affairs Committee

   The Faculty Affairs Committee is composed of an annually elected at-large representative and a representative from each of the four CEHS departments. The functions of this committee include, but are not limited to reviewing and recommending (a) standards and faculty proposals for the Professional Development Leave program (b) recognition of teaching, scholarship, service excellence, recognition of support staff, and/or community support excellence, (c) faculty development grants, and (d) arrangements for the annual CEHS retreat. The committee chair makes a written quarterly report on committee findings, recommendations, and actions to the CEHS Senate. The Associate Dean of CEHS serves as an ex-officio, non-voting member.

3. Promotion and Tenure Committee (P&T)

   The Promotion and Tenure Committee is composed of three annually elected at-large representatives and a representative from each of the four CEHS departments. All members of the College Promotion and Tenure Committee must be tenured, hold at least the rank of associate professor, and be a bargaining unit faculty (BUF) member or department chair. Furthermore, the committee will consist of at least two associate professors, at least two full professors, and no more than two representatives from any department. The functions of this committee include, but are not limited to reviewing and recommending CEHS candidates for promotion and/or tenure. The committee chair makes a written quarterly report on committee findings, recommendations, and activities to the CEHS Senate. The college representative to the University P&T Committee is an ex-officio, non-voting member of this committee.

   Additional Promotion and Tenure Procedures include the following:

   1. The Dean or his/her designee must be present in an ex-officio, non-voting role.
   2. The Dean will convene the committee and a chairperson will be elected from among the voting members.
   3. The elected committee chair will write a letter describing the committee's support or non-support to be included in the promotion and/or tenure seeking faculty member's P & T file.
   4. If elected to the committee, department chairs will not vote on candidates from their department.
   5. All discussions are confidential.
   6. All votes are written and confidential and are limited to yes or no.
   7. The Department Promotion and Tenure committee oversees the candidate's preparation of the P&T document and ensures compliance with all required documents listed in the CBA.
4. Graduate Studies Committee

   The Graduate Studies Committee is composed of an annually elected at-large representative, a representative from each of the four CEHS departments, and may include up to two non-voting CEHS students. The functions of this committee include, but are not limited to reviewing and recommending (a) policy and procedures, (b) Graduate Academic and Admission Petitions, (c) licensure, program changes and new degree proposals, (d) Graduate Course Inventory and Course Modification requests, (e) applications from faculty for full Graduate Faculty status, and (f) candidates for graduate scholarships. Committee recommendations are forwarded to the Dean of the School of Graduate Studies and/or CEHS Dean as appropriate. The committee chair makes a written quarterly report on committee findings, recommendations, and actions to the CEHS Senate. The Director of Graduate Programs serves as an ex-officio, non-voting member.

5. Nominations and Elections Committee

   The Nominations and Elections Committee is composed of an annually elected at-large representative and a representative from each of the four CEHS departments, and may include up to two non-voting CEHS students. The functions of this committee include but are not limited to (a) verifying eligibility and confirming interest in committee service, (b) preparing ballots, (c) organizing and conducting elections for all elected positions and councils, (d) notifying the successful candidates of election outcome, and (e) reporting elections results to the CEHS Senate, CEHS faculty and to the Dean. The committee chair makes a written quarterly report on committee findings, recommendations, and actions to the CEHS Senate

6. Undergraduate Student Affairs Committee

   The Undergraduate Student Affairs Committee is composed of an annually elected at-large representative, a representative from each of the four CEHS departments, and up to two non-voting CEHS students. The functions of this committee include, but are not limited to reviewing and recommending (a) Undergraduate Petitions (exceptions that permit removal of hours and points for courses, late dropping of classes or complete withdrawals and waiving of regulations), (b) formal complaints requiring academic mediation and specifically those involving contested grades and grading procedures, and (c) candidates for undergraduate scholarships. Committee recommendations are forwarded to the Dean for final recommendation to the instructor or other appropriate university officials. The committee chair makes a written quarterly report on committee findings, recommendations, and actions to the CEHS Senate. The Director of Student Services, or designee, serves as an ex-officio, non-voting member.

7. The Technology Committee

   The Technology Committee is composed of an annually elected at-large representative, a representative from each of the four CEHS departments, up to two non-voting CEHS students, and may include (with a majority vote of the committee) non-voting staff from adjunct or support staff positions from within the university. The functions of this committee include, but are not limited to (a) seeking out and transmitting technology related information to the CEHS community of learners, (b) assisting with the development, evaluation, and dissemination of the CEHS Technology Plan, (c) collecting information from CEHS faculty related to technology issues, and (d) ensuring that faculty and staff have access to information about hardware, software and policies related to technology. The committee chair makes a quarterly written report on committee findings, recommendations, and actions to the CEHS Senate. The Associate Dean of CEHS or designee, serves as an ex-officio, non-voting member.

8. The Diversity Committee

   The Diversity Committee is composed of an annually elected at-large college representative, a representative from each of the four CEHS departments, and up to two non-voting CEHS students. The functions of this committee include, but are not limited to reviewing, recommending, and providing (a) leadership, structure, and oversight for implementation and assessment efforts related to the college's commitment to diversity issues and (b) issues of student recruitment, retention, scholarships and college climate. The committee makes a written quarterly report on committee findings, recommendations, and actions to the CEHS Senate. The Assistant Dean for Administration of CEHS and the Director of Student Services or their designees, serve as ex-officio, non-voting members.

9. The Local Professional Development Committee

   The Local Professional Development Committee is composed of seven members, four bargaining unit faculty and three administrators. A representative from each of the four CEHS departments is elected for two-year terms (HS and EDL elected spring of odd years and TED and HPR elected spring of even years). The Dean of CEHS appoints the three administrators. The functions of this committee include, but are not limited to reviewing and approving course work and other professional development activities for full-time and adjunct CEHS faculty and staff to renew certificates/licenses issued by the Ohio Department of Education. This is accomplished by: (a) Establishing operating procedures consistent with Senate Bill 230 and state of Ohio established LPDC practices for the submission and review of Individual Professional Development Plans (IPDPs) by eligible faculty and staff. These procedures include a pre-approval process for IPDPs and a final validation that the IPDP goals have been achieved. (b) Establishing the criteria by which the Committee will review IPDPs. (c) Consistently abiding by state standards and established CEHS LPDC procedures and criteria when reviewing IPDPs. (d) Ensuring that course work and other professional development activities for renewal of certificates/licenses meets standards described in the Quality Professional Development Guidebook as developed by the Ohio LPDC Statewide Advisory Committee and as set forth in the No Child Left Behind Act of 2001. (e) Collecting and disseminating data on professional development opportunities for faculty and staff. (f) Maintaining records of LPDC decisions regarding the Individual Professional Development Plans. The committee chair makes a quarterly written report on committee findings, recommendations, and actions to the CEHS Senate.

Article IV. Selection of the Dean

If a vacancy occurs in the Dean's position, all applications for the position will be made available for faculty review. Candidates' visits to campus will be scheduled in order for faculty to have an opportunity to meet the candidates and provide input to the review process. The Dean's search committee will include at least four bargaining unit faculty members from CEHS.

Article V. Professional Development and Mentoring of New Faculty

Each department will be responsible for mentoring new faculty and assisting faculty in professional development planning.

Article VI. Amendments to the CEHS Bylaws

Amendments may be initiated by (a) the CEHS Senate, (b) by majority vote of the CEHS bargaining unit faculty at a properly called meeting, or (c) by submission to the CEHS Senate of a petition signed by at least 33 percent of the CEHS bargaining unit faculty. No amendment shall be recommended unless distributed in writing to all bargaining unit members of the CEHS Faculty at least two weeks in advance of the meeting when voting occurs. Absentee or mail ballots are not permitted.