Vendor Drop Off/Pick Up Information

Exhibitor Application

Calling all businesses, organizations, and foundations looking to serve the disability and LGBTQAI+ communities!  The Breaking Silences: Sex, Sexuality, and Disability Conference at Wright State University is the perfect platform for your advertising.  For $50, you stand in solidarity with us and have THREE days of opportunities to reach hundreds of attendees and speakers, along with countless more through our online constituency.  You will be provided with a table and a chair, along with breakfast and lunch for the first two days and breakfast for the third day.  Meals for additional representatives are $50 a person, however additional chairs can be provided at no cost.  Come share your resources, wares, information, and knowledge with new potential customers, clients, and allies from all over the world as we educate and celebrate the intersectionality of our individual identities!  Be a part of a shared commitment to raise awareness and provide a space for disability justice and liberation!! 

Registration for exhibitors must be received by September 15, 2017.

Note: The online exhibitor registration form requires the exhibitor to pay online (credit card or ACH).  If exhibitors wish to pay by check, please contact Becca Webb at becca.webb@wright.edu. Checks can be made payable to Wright State University. Please note in the memo line that the check is for the Breaking Silences conference. Checks can be mailed to:

ATTN: Maralee Leonard
117 Health Sciences Blg.
3640 Colonel Glenn Hwy.
Dayton, OH 45435

Can't attend the conference, but would like to contribute? Offer your generous support as a sponsor!

Booth Descriptors

Get the most out of your exhibit by completing and submitting your descriptor in time to be published in the conference program.

  • Descriptors help to build traffic to your booth when attendees can read what your booth will offer.
  • Descriptors can help determine your eligibility to exhibit and an appropriate space assignment.
  • Descriptors assist us in providing post-conference information to attendees and others.

Your description will appear under the company name listed on the exhibitor registration form. All booth description write-ups should be typed and in paragraph form. The description should be brief and factual information on the products, services, or practice opportunities you will exhibit and should not be a commercial for your product or services.

Writing Your Descriptor

The descriptor should be no longer than 50 words (additional words will be omitted). Descriptors may be edited at the discretion of Conference management without final approval by the exhibitor. Also, please indicate any registered trademarks or other proprietary indicia. When writing your description use * or (R) for registered product names and ™ or (TM) for all trademarks. Be sure to type parentheses when indicating symbols. Use quotation marks for publication names.

You may email your descriptor to Becca Webb at becca.webb@wright.edu. Descriptors must be received by September 15, 2017. Please indicate on registration form if a descriptor will be sent.

Your Company Logo

Please include a high resolution company logo that can be included on the conference website and program.
You may email this logo to Becca Webb at becca.webb@wright.edu. Please include company name and a contact person. Logos must be received by September 15, 2017. Please indicate on registration form if a logo will be sent.

Exhibitor Responsibilities

It is the responsibility of the exhibitor to provide the brief descriptor. Conference staff will not follow up to ensure your completion of this task. If the description is not provided, ONLY the name of the exhibiting company or organization and the booth number will appear. The 50-word description must be received no later than September 15, 2017.

Late Applications

In the event an exhibitor registration is received after September 15, 2017, your company name or descriptor will not be listed in Conference print material.

Eligibility to Exhibit

Exhibits at the Breaking Silences, Demanding Crip Justice: Sex, Sexuality and Disability Conference are intended to offer exhibitors an opportunity for one-on-one communication with attendees. Guided by the provisions set forth herein, the Conference Planning Committee retains sole authority to determine the eligibility of any company or product to exhibit.

Exhibits will not be accepted if the Conference Planning Committee deems them to include false or misleading statements.

Displays for tobacco products and alcoholic beverages will not be accepted.

No exhibit will be accepted if the Conference Planning Committee determines the exhibit is in poor taste, offensive to persons in attendance, promotes an activity that is unethical or illegal or in general, is not in keeping with the character and purpose of the Breaking Silences, Demanding Crip Justice: Sex, Sexuality and Disability Conference. In addition, the Conference Planning Committee may forbid installation or require removal of any exhibit or promotion, wholly or in part, which in the sole opinion of the Committee is objectionable.

Exhibitor  Schedule

TBA 

Advanced Shipment of Materials

Packages should not arrive more than 3 days in advance of conference.

Prior notice must be given with an approximate size/number of incoming boxes. Notification may be via email to: Becca Webb at becca.webb@wright.edu.

Individual exhibitors will be responsible for packing, labeling and shipping of outgoing materials. Wright State will make arrangements for the Shipping and Receiving department to pick up properly labeled outgoing items.

Materials shipped must read:
Attention: Jason Bickford
Student Union Administrative Office
186 Student Union
3640 Colonel Glenn Highway
Dayton, OH 45435
Reference: Exhibitor Name

Contact Information

Exhibitors and exhibitor applicants, please contact Becca Webb at becca.webb@wright.edu or Julie Williams, Psy.D., at Julie.williams@wright.edu with any questions or concerns.