Coaches

Documents

Individual Event Sign-ups

Time slots will be allotted on a first come/first served basis starting at the date and time listed below.

Division B signups open at 8 p.m., January 15
Division C signups open at 9 p.m., January 15

If you have 2 teams you will have a separate login and password for each team from your school.
DO NOT respond back to esus@scioly.org – this is not a monitored inbox.
Please check your spam filter.
If you have not received your login and password please contact CeAnn Chalker – ceann@chalker.org ASAP.

Once you have logged in, by default, you will be on the page with different events and time slots for which you can sign up. By clicking on "Get this time" in the time you want, you will have selected that time for this event and the slot will turn green and read "You have this slot." If you decide to select another time for this event, you can click the "Get this time" button for another time and it will automatically drop your original slot and get you the new slot.

You can review the time slots that you have signed up for by clicking on the tab on the top that says "View Your Event Times." On this page, if you decide you do not want to participate in an event, you can click the "Drop This Slot" button to drop your time for that event. You can also go back to select and/or change your times afterwards by click on "Select Event Times."

Event Assignments

Please be sure to check to see what event your team will be responsible to cover.

Your team will be responsible for writing, providing materials, proctoring, and grading the test for that event.
You should plan to bring all equipment necessary to run the event. This includes office supplies, meter sticks, stop watches, etc.
Some teams are assigned to work together while others are there to help on tournament day.
Bring your test and answer key on a flash drive or email them to gretchen.jansen@centerville.k12.oh.us prior to the tournament so that we can upload it to a secure website that all registered teams will have access to.
Prepare for 60 teams in B Division and 60 teams in C Division
When writing your test please keep in mind:
- Make the test challenging for all levels of expertise (we have several new teams and also some National teams)
- Do not take a test off the website—the kids have seen everything out there!
- Have enough questions/points so that we don't have to deal with tie breakers! (Making a question worth 5 pts. doesn't help if you don't give partial points for that question)
- Make your test EASY to grade! (But don't make it all multiple choice.) We hope to start the Awards Ceremony at 6:00 pm!

Schedule Conflicts

Teams are not allowed to make schedule swaps with other teams and supervisors are not permitted to grant any time changes in the posted team schedule. The national tournament schedule is set with no exceptions allowed for individual team conflicts. Almost all the teams coming to the national tournament have conflicts to work around since the state schedule is rarely identical to the national schedule. Supervisors are encouraged to allow late students to enter if it does not disrupt the event, but no extra time will be granted. So, wherever possible, avoid scheduling a student in back-to-back events.

Registration/Check In (Coaches & Event Supervisors Only)

Registration/Check In will be in the lobby of Millett Hall!

Registration/Check In opens at 6:30 a.m.
Please designate a Coach from you team to check in, we don't need everyone to come.
If you are also an Event Supervisor, please check in at both tables (Teams & Event Supervisors).

Coaches Meeting

Location: Health Science 116
7:45 a.m.–8:00 a.m.
Updated information will be shared

Impound

All impounds are between 7–8 a.m.

Homerooms

Team Homeroom Assignments

Team Homerooms are to be kept clean.
Teams are responsible to be sure their homeroom is returned to a clean condition when they leave at the end of the day.
- This includes trash removal, cleaning the boards, moving chairs and tables back in the same location, etc.
Wright State University equipment that might be in the homeroom must not be used (i.e. computers, overhead projectors, etc.)
Some teams will be sharing homerooms with another team.

Waivers and Emergency Medical Information

Teams do not have to turn in any waivers—this was for the National Tournament.
Teams should carry with them Emergency Medical Forms for each of their students. These may be obtained from you school, they have them on record.

WiFi Access

Wright State University has wireless internet access, but we ask that you limit the use of the wireless on competition day. The event supervisors and volunteers need the wireless access for the tournament. On mobile devices use your 3G or 4G connections. If we do not have adequate access to the wireless network, there may be a delay in the start of Awards Ceremony.

Parking and Transportation

Parking is open all around campus.

Do not park in Handicap spots w/out a special pass.
Busses should park in the outer sections of the parking lots, away from the buildings.

Union Gym Dimensions for Wright Stuff Event

The gym is approx 81' x 60'. The event space (inside the pipe and drape railing) is 72' long by 60' wide. The air handlers will be turned off in that space. The ceiling height is 22 feet to the bottom of the pipe and lights.

Safety

Wright State University is an open campus. We will have volunteers visible across the campus and in the buildings to help direct students. Do not hesitate to ask for directions. They are there to help everyone have a great day. Please advise your students to be aware of their surroundings. Wright State is a safe campus, but students can easily get lost.

Food

Espresso Lane in Russ Engineering will be open from 7am - 1pm

Tim Hortons in the Student Union will be open from 7am - 1pm

Union Market in the Student Union will be open from 10am-2pm

The Hanger in Allyn Hall will be open from 10am - 7pm

Pre-Ordered Lunches

We are offering pre-ordered lunches for your team which will consist of a sandwich (ham, turkey, roast beef or peanut butter & jelly), chips, fruit, cookies and a bottle of water. The price of each lunch is $8.50 plus tax. Place orders by January 13.

Place your team order

Lunch will be provided for those people running events.

Half day events
- Lunch (pizza) will be at Headquarters (Millett, 4th floor)
- You must come there for lunch.
All day events
- Union Events
- Pizza will be in the Commuter Lounge for you to come to eat.
Other locations
- Pizza will be delivered to your location.

In case of an emergency

Direct your team supervisors and students to meet in LOT 4. Once assembled do a headcount. Inform the individual in leadership if you suspect someone did not exit the building. The individual in leadership should inform emergency response personnel of the person's last known whereabouts.

We also have Automated External Defibrillator Units (AEDs) available on the first floor of most buildings near the elevators.

Things to remember:

You may need to evacuate a building or the campus at any time. In general, you should: Know your surroundings - identify your primary and secondary building exit locations. Remain Calm.
Take your personal belongings with you.
Exit the building by the most direct route that avoids danger.
Inform others along the way.
Assist visitors and, if needed, people with special needs.
In the event of a fire alarm, DO NOT use elevators unless instructed to do so by emergency response personnel.

Science Olympiad 2017

Science Olympiad Invitational