Know The Organization

Fund seekers need to be knowledgeable about the organization they are representing before approaching a foundation with a grant proposal. This information can be pulled directly from the case statement, but grant writers should remain specific regarding the project for which they are seeking funds. Listed below is some important information to remember about the funding process.

Keep in mind:

• Focusing on positive characteristics that make the organization unique sets it apart from the rest of the applicants.
• The differences between the organization and other organizations can be the key to receiving funding.
• Make sure solicitors have access to information about what the organization is, what it does, and why money is needed in the furtherance of what goals
• Funders will determine a funding cycle or set number on dollar amounts to estimate the number of awards that will be given
• If a grant is awarded, an award document is issued

If you are to raise money, you need to know your organization. There is no faster way to lose prospective donors than by being unable to answer questions and remove objections to giving. You need to know the organization's reason for being, its goals and objectives, its beneficiaries, and its operational and financial efficiencies. Know those things, and you know the organization. That knowledge will do more than prepare you to answer questions. It will give you the confidence and composure to pick up the telephone or knock on a door, and ultimately to sit in someone's office or living room and ask for money.

If a grant proposal is unsuccessful it is important to take the time to identify the strengths and weakness of the grant request. In doing so, the organization will be better equipped and more successful the next time they are able to apply. Remember, grant writing can be a learning process and should always educate the writers.

• Proposals may be returned.
• You should request and review the readers' comments.
• The organization is permitted to request a copy of the two top-ranked proposals from the previous competition.
• Revising the proposal to incorporate suggestions and comments increases effectiveness.

Please also note the importance of keeping all programmatic and financial records, supporting and statistical documents, and other records that pertain to the program. Organizations should retain these records for at least five years after the project start date, unless otherwise noted.