Intro to Pilot: Gradebook

This is an online version of the CTL's "Introduction to Pilot" workshops for faculty. To view the videos, you'll need QuickTime Player, a free download. You will also find the videos in iTunes U, where you can easily put them on your iPod.

These Tutorials were Made with an Earlier Version of Pilot

In the new version, many of Pilot's tools work the same as before, but the interface may have changed. To reduce clutter, many options have been tucked into expandable menus. Look for small, downward-pointing arrows next to key labels and headings. You can access many actions by clicking one of those arrows.

11 Settings Grades Properties

Watch video 11 | Find video 11 in iTunes U

  1. Click Grades in the navbar.
  2. Click Grades Settings on left in sidebar.
  3. Personal Display Options
    • Select Personal Display icon at the top of screen.
    • Select User Details options you would like to display (recommend to turn them all off).
    • Select Grades Details (recommend Points grade).
    • Select Repeat Final Grades at the start of the list (both Calculated and adjusted).
    • Change the Default Grades to Manage Grades. Click Save.
  4. Calculation Options
    • Select Calculation Options icon at the top of screen.
    • Select the type of grading system you wish (weighted or points).
    • Select if you wish to have Calculated or Adjusted Final Grades.
    • Select Ungraded items to be treated as 0.
    • Select to have Auto Update turned on. Click Save.

12 Creating new grade categories

Watch video 12 | Find video 12 in iTunes U

  1. Click Grades in the navbar.
  2. Click Manage Grades on left in sidebar.
  3. Click New Category icon to create a new category and make the proper selections.
  4. Click Save and New until you have created all the categories you wish to add.
  5. You can change the properties to customize how you want the categories to behave:
    • Distribute Points Across all Items
      1. Select the “Distribute points across all items.
      2. Enter the value that you want grade items in the category to contribute toward the final grade. All items in this type of category must have the same point award.
      3. To drop highest grades in this category from the student’s final grade, put the number you wish to drop.
      4. To drop lowest grades in this category from the student’s final grade, put the number you wish to drop.
    • Exclude from Final Grade Calculation
      Select this option if you want the grade category to be excluded from the final grade calculation. This is great for check lists, attendance, or other items.
  6. You can change the properties to customize how you want the categories to display by opting to have the class average or grade distribution show or not show.

13 Creating new grade items

Watch video 13 | Find video 13 in iTunes U

  1. Click Grades in the navbar.
  2. Click Manage Grades on left in sidebar.
  3. Click New Category icon to create a new category and make the proper selections. Save.
  4. Click New Item icon to create a new grade item.
  5. Choose the proper grade item type. Give it a name, choose the proper category, put in the points and any other desired settings. Click Save. The different grade item types include Numeric, Select box, Pass/fail, Formula, Calculated, and Text.

14 Editing Grade Category or Grade Items

Watch video 14 | Find video 14 in iTunes U

Adding category and reorder Grade book items

  1. Click Manage Grades on left in sidebar.
  2. Click Re-Order icon.
  3. Check item or category to move
  4. Use Up and Down Arrows to change order of the items. Save.

15 Creating Grade Schemes

Watch video 15 | Find video 15 in iTunes U

Is used to organize users’ performances to a specified symbolic representation. You can user letter grades (A, B, C), numeric (2.0, 2.5, 3.0), or text (Below expectations, Meets expectations, Exceeds expectations).  

  1. Click Grades in navbar. Click Manage Grades.
  2. Click Grades Schemes. Click  New.
  3. Give your grading scheme a name (ex- Final Letter Grade).
  4. Type a Name for the scheme.
  5. Type a Short Name to display in the grade book.
  6. Define you grade Ranges.
    1. Type the symbol you want to display for the grade range in the Symbol column. You should start with the lowest grade and proceed to the highest grade (F, D, C, B, A).
    2. Click Add Ranges to add two more rows.
    3. Type in your percentage ranges from the Start% to the top value in the Assigned Value. For example, for an F, the Start% is set to “0” and you would put the Assigned Value% at something like 59.99. Another example would be for a D, you would put the start at 60 and the Assigned Value % would be 69.99.
Symbol Start %
F 0
D 60
C 70
B 80
A 90
  1. Click the  Delete icon beside a level to delete it. Click Save.
  2. Click Schemes list. Click to the right on the grayed-out arrow to make it the default scheme.

16 Entering Grades and Final Grades

Watch video 16 | Find video 16 in iTunes U

If you want the ability to make adjustments to the final grade, here is what to do:

  1. Click Grades in navbar.
  2. Putting in grades
    1. Click Grades in navbar.
    2. Click Enter Grades.
    3. Click on the hyperlink for student. Put in grades. Click Save.
  3. Changing settings for Final Grades
    1. Click Grades Settings. Make sure Repeat Final Grades is selected for calculated and adjusted. Save.
    2. To change from Final Calculated Grade to Final Adjusted Grade:
      1. Click Grades Settings/ Calculations Options.
      2. In Final Grades Released, select Adjusted Final Grade.
      3. Select Automatically keep final grades updated. Click Save.
    3. Click Enter Grades on the side Grades Area menu.
      1. Click on grade ruler icon next to Final Grades.
      2. Click on Transfer All to transfer calculated grades to adjusted. Click Yes.
      3. Manually go through and make any adjustments you wish to make. Click Save.
      4. Give any comments you would like to do.
      5. Click on Release All. Save.

17 Grade Data

Watch video 17 | Find video 17 in iTunes U

Event Log for Grades

Pilot keeps a log for every grade change that impacts a student’s grade.

  1. Click Grades in the Nav Bar.
  2. Click on Manage Grades.
  3. Click on the Grades ruler icon to the right of the assignment.
  4. Click on the Event Log icon to the right of the student. You will see the dates and lists of any grade changes and who made these changes.

Grade Statistics

  1. Click Grades in the Nav Bar.
  2. Click on statistics icon to the right of the assignment.