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Equipment and Facilities Policies
The CTL's general fee policies are listed below. For rate cards and specific fee policies, use the links at right.
Equipment Charges
Please refer to the "Service Fee Policy" for more information on equipment rental charges. The waiving of rental charges can only be authorized by the Center for Teaching and Learning.
Equipment and Service Scheduling
The Center for Teaching and Learning will make every effort to comply with all requests however; scheduling is based on equipment and personnel availability. When scheduling audio-visual equipment and services, all orders must be requested during Regular Operating Hours and, 48 hours prior to the event. Video production services require a minimum of 10 days lead time. An additional $50.00 fee will be assessed for requests submitted past the stated deadlines. When scheduling on behalf of a client, one must confirm availability of equipment and personnel with the Center for Teaching and Learning before confirming the event with the client. Please refer to the General Rate Card for Regular Operating Hours.
Equipment Order Cancelations
Equipment order cancelations must be made during Regular Operating Hours and, 72 hours prior to your event. The cancelation fee for campus sponsored events will be equal to one hour of labor (overtime and holiday rates apply). The cancelation fee for external clients will be the cost of equipment rental and labor for that event. Please refer to the General Rate Card for Regular Operating Hours.
Laptop Computers
Laptop computers for events may be obtained through the CTL Equipment Checkout Center in 023 Library. Customers must sign for, pickup and return laptops to this location. The Center for Teaching and Learning does not deliver laptops for classes or events.
Classroom Facilities
Classrooms and auditoriums are teaching and learning spaces and are not designed to host special events. Under no circumstances is classroom equipment to be tampered with or moved from its original location. Classroom equipment that is damaged due to tampering or moving will result in the client being charged for the repair or replacement of that equipment. The Center for Teaching and Learning is not responsible for granting access to classrooms. If a non-instructional event is scheduled in a classroom in a non-designated 24/7 classroom building, it is the responsibility of the group sponsoring the event to gain authorized access to that classroom. There are always 3 buildings on campus that have classrooms accessible 24/7. These accessible buildings are determined by the Office of the Registrar and may change from quarter to quarter. Please contact the Office of Registrar for a current list of accessible rooms.
Authorized classroom access is gained by contacting the WSU Police Department, Student Union & Events Services staff or, the sponsoring group gets a key from an advisor, dean, or department head.