You may need a more up-to-date browser to see these pages as they were meant to be.

CTL Policy #711: 16mm Film-To-Videotape Transfers

Description
The process for transferring 16mm films to other supported formats as defined by the Supported Audio and Video Media Formats Operational Procedure.
Primary Contact
Senior Broadcast Engineer (Dave Michel - 3691)
Alternate Contact(s)
Senior Broadcast Engineer (James Graham - 2881)
Effective Date
January 1, 2006 (revised)
  1. Inform the client submitting the request of the following:
    1. The CTL will not make duplications on media provided by clients as these materials could cause equipment damage. The client MUST purchase professional-grade media from the CTL.
    2. The CTL may refuse to duplicate old or defective 16mm films as these films could cause equipment damage. CTL engineering staff will make this determination.
    3. The CTL assumes no responsibility for any 16mm films damaged by CTL machines.
    4. The CTL will not duplicate copyrighted 16mm films without written authorization from the copyright holder(s).
    5. Turnaround time for 16mm film transfers typically a minimum of 5 working days but may be longer due to project specifics and other operational conditions.
    6. There may be additional charges for 16mm film transfers due to technical requirements or project specifics (e.g. multiple films recorded to a single tape or film breakage require splices.) In an extreme case with such issues the project may be rejected by CTL Engineering and referred to a 3rd party for assistance.
    7. The CTL will only make one conversion from a 16mm film per request. In the event that a conversion is made from 16mm film and additional copies are required the first copy is considered the alternative format master and all subsequent duplications will be made from the alternative format master and subject to the quantity limitations imposed by that format as referenced in the table under item 1 of the Supported Audio and Video Media Formats Operational Procedure.
  2. Once the conditions in (1) have been met, a CTL Engineering Services Request form is filled out with all required client and project information. CTL Engineering Requests are available in the CTL main office area.
  3. The CTL Engineering Services Request form is securely attached to the 16mm film(s), and placed in (or by) the “To TVC” box located in the CTL main office area. The CTL Engineering staff will check this box on a daily basis.
  4. Once the CTL Engineering staff has completed the job, they will securely re-attach the CTL Engineering Services Request form to the recording(s), and place the recording(s) and 16mm film(s) in (or by) the “From TVC” box located in the CTL main office area. The CTL Front Office staff will check this box on a daily basis.
  5. The CTL Front Office staff will retrieve the materials from the “From TVC” box and put each duplication (accompanied with a blank label) in a suitable container.
  6. Once the copies have been labeled and boxed, the CTL Front Office staff will either deliver the materials and 16mm film(s) to the client or call the client for pickup according to the box (“Hold/Review” or “Deliver”) that has been checked on the CTL Engineering Services Request form. The job is placed in the “Client Pickup” box if the materials are being held for pickup.
  7. Once the materials and/or film(s) have been delivered or picked up, copies of all request forms, production forms, service agreements, copyright clearances, talent releases, etc. are submitted to the front office for billing (if necessary) and filing. There is a charge for all materials unless otherwise indicated on the appropriate CTL request form.