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CTL Policy #202: Bill of Materials

Description
To use the Bill of Materials Form
Primary Contact(s)
Department Support Supervisor (Sandy Haskin - -3748)
Alternate Contact(s)
Business Manager (Sandy Hunley – 3165)
Effective Date
January 1, 2006 (revised)
  1. The purpose of the Bill of Materials Form (BOM) is to record a complete list of materials, purchased services, equipment, labor hours, mileage and other expenses for each request. This information is used to calculate the charges for the job.
  2. A BOM form should be attached to each billable service request at the time the order is received. This form must be kept with the request form at all times. The job number must appear on the BOM.
  3. If an internal request form is generated as part of a request, a separate BOM form should be attached, again showing the job number.
  4. If you receive a job on an internal request, be sure to include your time and materials on a BOM attached to the internal request.
  5. Materials should be recorded on the BOM as they are used. If a standard product code is available for a service, or a material stock number, that number should be indicated in the Item column rather than a description of the item.
  6. Be sure to include any mileage, either in your personal vehicle or the department’s vehicle, on the appropriate line of the BOM.
  7. When a job is completed, attach all BOM’s for that job to the back of the request form and send to the Administrative office for processing.