Department of Environmental Health and Safety
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Public Health and Sanitation Program
Wright State University Policy No. 13301.4.9 establishes the Department of Environmental Health and Safety to help meet the university’s “legal and moral obligation to provide employees, students, and visitors an environment to work, study, visit, and conduct research that will be conducive to their health, safety, and well-being.” To accomplish that mission, the department is authorized and directed to maintain several safety programs. The department’s Public Health and Sanitation Program exists to help the university maintain “facilities that provide adequate public health and sanitation.”
The department has determined, in the interest of promoting and preserving public health and sanitation, that it is necessary to implement protocol to help prevent and mitigate the spread of COVID-19 within the university’s community. Accordingly, the department hereby adopts the following Infectious Disease Prevention and Mitigation Plan.
This plan applies to all university employees, students, contractors, and visitors.
The directives in this plan are generally applicable, university-wide, during any declared pandemic. Individual departments may supplement the general directives in this plan with additional measures that may be operationally necessary. Supplemental measures will not be effective unless and until approved by the Department of Environmental Health and Safety, and appended to this plan.
Community members will comply with all applicable laws, regulations, and governmental orders/directives on the subject of preventing or mitigating the spread of infectious disease. If there is a conflict between the provisions of this plan and the mandatory or prohibitive directives in any applicable legal authorities, then the provisions of this plan will be subordinate.
Face coverings must be worn in all university buildings (owned or leased), on all university property, and at all university-sponsored off-campus activities and events, except:
- Outdoors. Face coverings are not required when an individual is outdoors, and if adequate distance (minimum of six feet) is maintained from others.
- Offices. Face coverings are not required when an individual is alone in an office or room. Face coverings are required in a cubicle unless the cubicle has six-foot high walls, and is substantially enclosed on at least three sides.
- Dining. Face coverings are not required when an individual is eating or drinking.
- Exceptions and Accommodations. Community members may request reasonable medical/disability accommodations, or occupational exemption from the face-covering requirement. Medical or disability accommodations are available through the Office of Disability Services, and occupational exemptions are available from the Department of Environmental Health and Safety. Community members must apply in advance—no accommodation or exemption will be valid unless and until approved by the appropriate university representatives.
- Community members will wash their hands thoroughly (for at least 20 seconds with soap and warm or hot water), or apply hand sanitizer containing at least 60 percent alcohol, promptly upon entering any university building or arriving at any university-sponsored off-campus activity or event, and periodically throughout the day.
- Community members will clean their respective individual living areas and workspaces regularly throughout the day. (e.g., faculty will sanitize their immediate workspace including office space and the instructor area used during face-to-face instruction of the classrooms in which they teach, and any shared equipment necessary for experiential learning activities.)
- Community members will notify the university’s physical facilities office of any common or high-traffic areas that require additional attention between regularly scheduled cleaning.
- When possible, community members will avoid sharing equipment. Common equipment will be cleaned thoroughly and frequently when sharing is unavoidable.
- The university encourages community members to get an annual influenza vaccine.
Community members will observe physical distancing in university buildings, on university property, and at university-sponsored off-campus activities and events.
- At least six feet of distance will be maintained between individuals whenever practical.
- Classrooms, workspaces, and other common areas will be temporarily re-configured where practical to promote physical distancing, and occupancy will be limited in accordance with instructions provided by the university’s physical facilities department.
- Mass gatherings (groups in excess of 10) are prohibited on university property, and at university-sponsored off-campus activities and events, unless face coverings are mandated and adequate physical distancing is observed.
Individuals must complete a daily self-assessment before coming to campus, entering university building, or participating in person in any university-sponsored activity or event. (For COVID-19, the self-assessment will be performed using the CDC’s COVID-19 Self-Assessment Tool.)
If a self-assessment reveals symptom of infectious disease, or if the individual has been in close contact with someone who is infected, then the individual will not come to campus, enter any university building, or participate in person in any university-sponsored activity or event.
- An individual who is sick (who has been diagnosed with an infectious disease, or who is suffering from at least one symptom that has not been ruled out by a licensed health care provider as being a manifestation of an infectious disease) is expected to isolate to help prevent the spread of disease.
- An individual who is not sick, but who has been exposed to someone who may have an infectious disease, is expected to quarantine and monitor for symptoms.
- Individuals who are in isolation or quarantine may not come to campus, enter any university buildings, or participate in person at any university-sponsored activity or event.
- For COVID-19, the Department of Residence Life and Housing expects to designate separate housing facilities for use by residents who enter isolation or quarantine.
- The criteria for beginning and ending isolation and quarantine are specified by public health authorities, such as the U.S. Centers for Disease Control and Prevention. Under current guidance for COVID-19, as of August 1, 2020:
- Isolation begins when an individual develops a COVID-19 symptom or tests positive for COVID-19. Isolation ends when seven days have passed since the onset of symptoms, symptoms have improved, and the individual has had no fever for 72 hours (without taking any fever-reducing medicine).
- Quarantine begins when an individual has been in close contact with someone who has COVID-19. “Close contact” means being within six feet of an infected person for at least 15 minutes, providing medical or home care to them, having direct physical contact with them, sharing eating or drinking utensils with them, or getting respiratory droplets on oneself from an infected person. Quarantine ends 14 days after the individual’s last close contact with an infected person. A person who develops COVID-19 symptoms during quarantine will begin isolation.
- A university community member who enters quarantine or isolation, and who has been on campus (or in a university building, or who attended in person any university-sponsored activity or event) within the preceding seven days, will notify the Environmental Health and Safety office at https://www.wright.edu/ehs-incident-report, 937-775-4444, or firstname.lastname@example.org. Reports are confidential.
- While in isolation or quarantine, individuals should:
- Seek advice from a health care provider.
- Continue to self-assess, and notify a health care provider of any new or worsening symptoms.
- Students should continue to participate remotely in “remote delivery” courses. Students who are not well enough to continue participating remotely, or who are enrolled in any in-person (or “hybrid”) courses should consult their instructors or academic advisors to discuss options for maintaining their studies.
- Employees assigned to work remotely, and who are well enough to work, should continue to work remotely. Employees who are not well enough to work, or who are assigned to work onsite, should contact their immediate supervisor to discuss options.
Individuals will not come to campus, enter any university buildings, or participate in person at any university events or activities for 14 days after returning from travel abroad to any country under a CDC “Level 3” travel warning, or from any domestic location identified as a “hotspot” for infectious disease.
- For COVID-19, information about the CDC’s travel warnings
- For COVID-19, information about domestic hotspots
- For COVID-19, information about Ohio hotspots is available
- QUICK RESPONSE TO ON-CAMPUS CASES: If a person develops symptoms or becomes ill while on campus, in a university building, or attending in person any university-sponsored activity or event, the person should:
- Immediately equip a face covering;
- Immediately isolate in a room, with the door closed if possible, or if that is not possible, remain at least six feet away from others;
- Contact Environmental Health and Safety at 937-775-4444 during regular business hours, or the Wright State Police Department at 937-775-2111 after hours, and state that the person is potentially sick with COVID-19 on campus, and needs help to leave campus safely. Lake Campus students may contact Mercer Health at 419-678-5395 for further direction.
- Wait for instructions and assistance.
- The rooms previously occupied by the potentially sick person should remain closed for use until approved for re-opening by Environmental Health and Safety and the university’s physical facilities group.
- The local health departments are principally responsible for investigating positive cases of infectious disease, conducting contact tracing, and notifying individuals and organizations that may have been exposed. University community members are expected to cooperate fully with health department investigations.
- If the university receives a notification (from a self-report, from a provider who discloses the information with patient consent, or from a health department) that a community member or campus visitor has been diagnosed with an infectious disease, the university may initiate a limited, internal investigation for operational purposes. Personally identifying information about a sick individual will be kept confidential, and released only internally to university personnel with a work-related need to know. The university may release de-identified information about a sick individual (e.g., date of last presence on campus, buildings entered, etc.) so that the community can assess and respond to risks of infection.
- The Environmental Health and Safety Department will coordinate the university’s response to any confirmed or suspected positive cases on campus, in university buildings, or potentially affecting university-sponsored activities or events. That response may include, based on the circumstances of each case, rapid deployment of university-owned and contracted assets to clean affected areas, disseminate (de-identified) information to help the community assess risk, and recommend operational adjustments to promote health and safety.
The university intends to prevent and mitigate the spread of infectious disease by implementing the measures in this plan, and therefore, the goal is 100 percent compliance.
- Enforcement will occur principally through education.
- If an individual repeatedly or intentionally refuses to comply:
- Students may be reported to the Office of Community Standards and Student Conduct at 937-775-4240, or email@example.com.
- Employees may be reported to their dean or department/unit head.
- Contractors may be reported to the procurement department at 937-775-2412.
- Campus visitors and guests should be reported to their sponsor or host.
- If non-compliance endangers community members, disrupts a class, or interferes with university functions, then community members should notify the Wright State University Police Department at (non-emergency) 937-775-2111, (emergency) 9-1-1, or firstname.lastname@example.org. Lake Campus incidents should notify Lake Campus Police Dispatch at (non-emergency) 419-586-7724 or (emergency) 9-1-1.
- Non-compliance may also be reported, anonymously, via the university’s EthicsPoint hotline at 1-855-353-3783, or https://secure.ethicspoint.com/domain/media/en/gui/43847/index.html.
- Non-compliance may be grounds for discipline, up to and including termination (of employees) or expulsion (of students).