General Questions

How can I find out about job opportunities off campus?

Students may work off campus through the Job Location and Development (JLD) and the Reading Tutor programs.

Find and Review Job Postings
  1. Review job postings in The Wright Search
  2. Follow the application instructions found within the job posting. Employers judge your ability to follow directions by how well you follow the application instructions. Refer to the information in the job posting and apply directly with the contact person listed for any position of interest.
  3. When you are hired for a position, hand carry your completed employment paperwork to Career Services during Student Employment processing hours, Mondays, Wednesdays, and Thursdays, between the hours of 8:30 to 11:30 a.m. and 1 to 3:30 p.m.
What do I need to do to get my employment verified?

Requests for employment verification must include a signed form authorizing release of information.

There are two ways to submit signed forms authorizing release of informtion to Career Services:

  1. Submit an employment verification form provided by the requesting agency or organization.
    or
  2. If you do not have an agency form or if your request needs to be answered on Career Services letterhead, complete and submit our Student Authorization for Release of Information Form (PDF).
  3. Send requests to skip.rinehart@wright.edu
What if I need to change some of my Student Employment information?

A student employee who needs to change information may complete the appropriate forms listed in this section and submit to Student Employment.

 

How do I find out the amount of my direct deposit?

Student pay advices, including direct deposit amounts, are available through WINGS Express. Students may login and view current and past pay advices with a UID number and PIN.

  1. Go to WINGS Express and enter your UID and PIN.
  2. Select the Employee link and then Pay Information.
  3. Select the Pay Stub link.
  4. Select the appropriate Pay Stub Year and Pay Stub Date.

Review a pay stub training video

Questions about your UID or WINGS Express access? Contact CaTS, 025 Library Annex, (937) 775-4827.

What is a routing number and how can I find out what mine is?

For direct deposit purposes, student employees must provide a routing number from their bank. This 9-digit number is required by Payroll for electronic transfer purposes. Most checks have the routing number printed on the lower left-hand corner; or students can call their bank.

Where do I pick up a paycheck if I do not have direct deposit?

A student that has not enrolled in direct deposit may pick up the first paycheck in Payroll, 301B University Hall. The student must have a picture ID. After the first paycheck, all other paychecks will be mailed to the student's permanent address.

Lake Campus: Students must enroll in direct deposit.

When do I get paid?

The Wright State University Payroll Department posts the Pay Period schedule online. To be paid according to the pay schedule, the student must submit all hiring packet paperwork and time cards by the specified deadlines. View the Pay Period Schedule »

What type of paperwork do I need to complete before I start working?

The hiring official and the student employee must complete all the required forms from one or more of the following Student Employment Hiring Forms and submit to Career Services between the hours of 8:30 and 11:30 a.m., and 1 to 3:30 p.m., on Mondays, Wednesdays, and Thursdays in 334 Student Union before the student begins to work.

VERY IMPORTANT: A student employee should NEVER begin working until a Student Employment Hiring Packet of required forms has been submitted to Student Employment; this is a federal policy.

A student is not officially authorized to work until Student Employment receives and approves all employment forms. Therefore, a student should not submit paperwork and expect that a time sheet is available to record hours already worked.

There are several student employment employee types. Each employee must complete the forms appropriate for their employment type. The types of employment are divided into subsections on this page. In addition, certain items of personal information require other forms.

Some students may be required to complete forms from several sections.

Download Student Employment Hiring Forms

Forms for First Time Workers

A student who has not worked previously in a student employment position must complete all of the forms listed in this section and submit to Student Employment before he or she begins working. Hours for Student Employment paperwork processing are between 8:30 and 11:30 a.m., and 1 to 3:30 p.m., on Mondays, Wednesdays, and Thursdays, in Career Services, E334 Student Union.

Both the student employee and the supervisor must complete the Student Employment Authorization form and contract.

The authorized university representative who completes section II of the I-9 form must see original qualifying documents and include a photocopy of the original documents.  Be prepared to present your original documentation.

The first time student employee must complete all forms in this section. All forms must be submitted to Student Employment in Career Services before the student begins to work.

Forms on this page were created in Adobe® portable document format. Some forms can be completed online, and printed for submission to Student Employment. Some forms must be completed manually. Forms can be downloaded using Adobe® Acrobat Reader®.

Get the latest free version of Adobe® Acrobat® Reader®

Forms for International Students Working for the First Time

An international student who has not previously worked in a student employment position must complete all forms listed  in this section and submit to Student Employment before he or she begins working. Hours for Student Employment paperwork processing are between 8:30 and 11:30 a.m., and 1 to 3:30 p.m., on Mondays, Wednesdays, and Thursdays, in Career Services, E334 Student Union.

An international student must also have a Social Security Card or receipt of application for the Social Security Card, and a copy of their email from University Center for International Education, verifying their Work Authorization.

An international student must also bring his or her original Passport, form I-94, and form I-20 to Student Employment Processing.

All forms must be submitted to Student Employment in Career Services before the student may begin working.

Student Employment forms were created in Adobe® portable document format. Some forms can be completed online, and printed for submission to Student Employment. Some forms must be completed manually. Forms can be downloaded using Adobe® Acrobat Reader®.

Get the latest free version of Adobe® Acrobat® Reader®

Forms for Students Previously Employed in a Student Employment Job

A student that has worked previously in any student employment position must complete and submit only the forms listed in this section. Hours for Student Employment paperwork processing are between 8:30 and 11:30 a.m., and 1 to 3:30 p.m., on Mondays, Wednesdays, and Thursdays, in Career Services, E334 Student Union.

Both the student employee and the supervisor must complete the Student Employment Authorization form.

This form must be submitted to Student Employment in Career Services before the student begins working.

The forms on this page were created in Adobe® portable document format. Some forms can be completed online, and printed for submission to Student Employment. Some forms must be completed manually. Forms can be downloaded using Adobe® Acrobat Reader®.

Get the latest free version of Adobe® Acrobat® Reader®

Forms for Changing Student Employment Information

The forms on this page were created in Adobe® portable document format. Some forms can be completed online, and printed for submission to Student Employment. Some forms must be completed manually. Forms can be downloaded using Adobe® Acrobat Reader®.

Get the latest free version of Adobe® Acrobat® Reader®

What happens if I run out of work study funds?

The student may continue to work in the position if the employing department agrees to pay 100% of the student's wages.

How do I find out what my work study balance is?

Contact Student Employment at (937) 775-2556.

Lake Campus: Contact Financial Aid/Student Employment Office, 170B Dwyer Hall, (419) 586-0336 or 8336.

Please understand that Federal Work Study balance information can only be estimated based on the timing of the request relative to the pay period cycle and financial aid updates.

How do I know if I was awarded Federal Work Study, and if so, how much?

Federal Work Study (FWS) appears on the student Financial Aid Award and is viewable by the student through their WINGS account.

Students may also contact Student Employment in Career Services, (937) 775-2556 or the Office of Financial Aid.

Lake Campus: Students may contact Financial Aid/Student Employment Office, 170B Dwyer Hall, (419) 586-0336 or 8336.

How do I apply for Federal Work Study?

To qualify for Federal Work Study (FWS) aid, a student must meet eligibility requirements and complete the Free Application for Federal Student Aid (FAFSA) by all required deadlines.

Do I have to have Federal Work Study to work on campus?

While some departments on campus hire only students who have Federal Work Study (FWS), many others will hire students who do not have Federal Work Study.

Check the job postings in The Wright Search on the Career Services Web page to see the specific requirements for each job posted. If the position requires Federal Work Study, that detail will be indicated in the position description.

What is Federal Work Study?

Federal Work Study (FWS) is a type of financial aid awarded to a student by the Office of Financial Aid. The Federal Work Study Program allows undergraduate and graduate students with financial need, enrolled at least half time, to earn money at an on campus or qualifying off campus job to help pay for their educational expenses.

In the Federal Work Study Program, the employer must pay 25% of the student's wages, and the federal government will subsidize the remaining 75% of the student's wages.

In the Off-campus Tutoring Program, the government subsidizes 100% of the student's wages.

Lake Campus: Students who have been awarded work study may only use the aid in on-campus jobs.

 

How much will I be paid?

Hourly rate of pay will be determined by the hiring supervisor. All positions pay at least the state minimum wage.

The University has established a pay structure for student employees as of 01/01/2014:
 
Class 2: $7.95
Class 3: $8.20
Class 4: $8.55
Class 5: $9.15
Do I need to be registered for classes when I work during a break between semesters?

To be eligible to work during break, a student employee must be registered for classes for the upcoming semester. Undergraduate students must be registered for at least 6 credit hours, and graduate students must be registered for at least 3 credit hours.

How many hours per week am I permitted to work?

Students working on campus may work 20 hours per week when classes are in session, 30 hours during finals week (U.S. citizens only), and 40 hours per week during breaks. Students with a GPA of 3.0 or higher may work 30 hours per week when classes are in session.

Find more guidelines in the Student Employment Manual.

Where can I work on campus?

There are many employers on campus. If a student is interested in working for a specific department, the student should review job postings and/or inquire with the department to learn if there are student employment positions available.

Who can work on campus?

Any student who is currently registered for at least 6 credit hours at the undergraduate level or at least 3 credit hours at the graduate level is eligible to work on campus.

For additional information, review the Student Employment Manual.

How do I apply for an on campus job?

To apply for Student Employment jobs, follow the application instructions included in the job posting.

Am I eligible to work in a Student Employment job?

Beginning with the first year at Wright State and continuing through graduate school, all students are eligible for on-campus employment paid through departmental funds, which Career Services calls Regular Student Employment.

Positions funded in part by federal Work-Study Awards are available for students who have been awarded and who have accepted Federal Work-Study as part of their financial aid package. These jobs are called Work-Study Student Employment.

A limited number of off-campus reading tutor positions are available for students who receive federal Work-Study. Students must provide their own transportation to off-campus jobs.

Off-campus Student Employment jobs are excellent résumé builders and may provide field-related experience. Student employees working in off-campus, field-related positions are encouraged to inquire with Career Services about co-op registration.

Student Employment job postings are available for review in The Wright Search.

Questions about International Student Employment

If I have a graduate assistantship, can I also work as a student employee through Student Employment?

An international student is permitted to work a total of 20 hours per week when classes are in session in all on campus jobs combined. If the graduate assistantship is for 20 hours per week, then an international student cannot work through Student Employment.

Can I work 40 hours per week during breaks?

An international student may work 40 hours per week during breaks, if the student employee is registered for courses for the upcoming semester. Undergraduates must be registered for 6 credit hours, and graduate students must be registered for 4 credit hours. During Summer semester, international students may work 40 hours per week if they are not considered a full-time registered student by the Registrar's Office.

Can I work more than 20 hours on campus if my cumulative GPA is 3.0 or higher?

An international student is permitted to work only 20 hours per week while classes are in session, and during finals week.

What type of paperwork do I need to submit after I obtain a job on campus?

Before the Hiring Packet can be submitted to Student Employment, the completed Student Employment Authorization Form (PDF) (part of the Hiring Packet) must be presented to University Center for International Education (UCIE) to apply for Work Authorization.

Once the student receives the Work Authorization from UCIE, the student must bring the packet of completed Student Employment Hiring Forms to Career Services for processing, including a copy of the email informing of the approved Work Authorization, a passport, I-94 document, a receipt from the Social Security office (if the student does not yet have a Social Security number), and the I-20.

If an international student has been terminated from a student employment position during a previous semester, and does not plan to begin working in a student employment position again until after the start of a new semester, he or she must request a new Work Authorization from UCIE and then submit to Career Services along with a copy of the email documenting the new, approved Work Authorization.

The hiring official and the student employee must complete all the required forms from one or more of the following Student Employment Hiring Packets and submit to Career Services between the hours of 8:30 and 11:30 a.m., and 1 to 3:30 p.m., on Mondays, Wednesdays, and Thursdays in 334 Student Union before the student begins to work.

There are several student employment employee types. Each employee must complete the forms appropriate for their employment type. The types of employment are divided into subsections on this page. In addition, certain items of personal information require other forms. 

Some students may be required to complete forms from several sections. Carefully review all employment types and forms on this page to create a complete student employment packet.

Download Student Employment Hiring Packets

Forms for First Time Workers


A student who has not worked previously in a student employment position must complete all of the forms listed in this section and submit to Student Employment before he or she begins working.

Both the student employee and the supervisor must complete the Student Employment Authorization form and contract.

The authorized university representative who completes section II of the I-9 form must see original qualifying documents and include a photocopy of the original documents.  Be prepared to present your original documentation.

The first time student employee must complete all forms in this section. All forms must be submitted to Student Employment in Career Services before the student begins to work.

Forms on this page were created in Adobe® portable document format. Some forms can be completed online, and printed for submission to Student Employment. Some forms must be completed manually. Forms can be downloaded using Adobe® Acrobat Reader®.

Get the latest free version of Adobe® Acrobat® Reader®

Forms for International Students Working for the First Time

An international student who has not previously worked in a student employment position must complete all forms listed  in this section and submit to Student Employment before he or she begins working.

An international student must also have a Social Security Card or receipt of application for the Social Security Card, and a copy of their email from University Center for International Education, verifying their Work Authorization.

An international student must also bring his or her original Passport, form I-94, and form I-20 to Student Employment Processing.

All forms must be submitted to Student Employment in Career Services before the student may begin working.

Student Employment forms were created in Adobe® portable document format. Some forms can be completed online, and printed for submission to Student Employment. Some forms must be completed manually. Forms can be downloaded using Adobe® Acrobat Reader®.

Get the latest free version of Adobe® Acrobat® Reader®

Forms for Students Previously Employed in a Student Employment Job

A student that has worked previously in any student employment position must complete and submit only the forms listed in this section.

Both the student employee and the supervisor must complete the Student Employment Authorization form.

This form must be submitted to Student Employment in Career Services before the student begins working.

The forms on this page were created in Adobe® portable document format. Some forms can be completed online, and printed for submission to Student Employment. Some forms must be completed manually. Forms can be downloaded using Adobe® Acrobat Reader®.

Get the latest free version of Adobe® Acrobat® Reader®

VERY IMPORTANT: A student employee should NEVER begin working until a Student Employment Hiring Packet of required forms has been submitted to Career Services; this is a federal policy. A student is not officially authorized to work until Student Employment receives and approves all employment forms. Therefore, a student should not submit paperwork and expect that a time sheet is available to record hours already worked.

How do I get a Social Security number?

The hiring department must write a letter confirming your job position on campus. The letter must then be taken to the Social Security office to apply for a Social Security card. The Social Security office will provide a receipt of application. The receipt will be the proof that the student has applied for the Social Security number.

Visit the Social Security Office Online Locator »

Can I work on campus without a Social Security number?

Yes, an international student can work on campus without a Social Security number. However, the student must first provide proof to Student Employment that he or she has applied for a Social Security number.

The Social Security office will provide a receipt of application. The receipt will be the proof that the student has applied for the Social Security number.