Glossary

Below is a list of terms used in the Finance Help documentation. 

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A

Account

Part of the Finance information used to record entries indicates the type of item (e.g. 5xxxxx revenues, 6xxxxx salaries & benefits). See WRC for listings of accounts.

Activity

An optional part of the Finance information used to record entries, provides additional information specific to the fund and organization to which is posts. A common example is AB where A is the first letter of the first name & B is the first letter of the last name of a university procurement card user.

Adopted Budget

For university-budgeted funds, this represents the annual amount budgeted by the university for a given fund/org. For other funds, e.g. 6xxxxx sponsored programs, this represents the amount of the award.

Agency Fund

9xxxxx funds which represent monies from groups affiliated with, but outside of, Wright State. Examples are student club funds.

AP

Accounts Payable department

B

BPRA

Budget Planning & Resource Analysis department

BT2

Banner Rule Code that indicates this entry will post permanent budgeted revenue or expense. The transaction applies to the current fiscal year and years going forward.

BT4

Banner Rule Code that indicates this entry will post temporarily budgeted revenue or expense. The transaction applies to the current fiscal year only.

Budget Period

Used for posting budget entries and determines in which fiscal period a budget entry will appear in the Budget Adjustments & Adjusted budget columns.

Budget Pool Account

Budgeting is typically done at a summarized level using account codes titled "budget pool". E.g. 730000 Supplies Budget Pool could hold the budget for 730100 Office Supplies, 730200 Software Supplies, etc. YTD amounts cannot be posted to Budget Pool Accounts.

C

Capital Asset

Capital assets include land, land improvements, infrastructure, buildings, machinery, equipment, library books, publications, & construction in process. WSU's threshhold for capitalizing assets is $5,000 & an estimated useful life of more than 1 year.

Cash Remittance Voucher

Hard copy forms used to deposit cash/checks/credit card amounts deposited via the Bursar's Office.

Chart of Accounts

List of all ledgers systematically organized to facilitate recording transactions properly.

Code Lookup

WINGS Express Finance web page that allows users to look up FOAPAL values.

CRV

See Cash Remittance Voucher.

D

Data-enterable

The level of a given FOAPAL code used for transactions. It is the lowest level of detail.

Document Code

Unique code for a specific Finance document.

Document Type

Type of finance document, examples include invoice, journal voucher, purchase order.

E

Encumbrance

A Banner Encumbrance reflects an obligation of the university for services (e.g. salaries and benefits for certain employee types) or goods (e.g. Purchase Order, internal encumbrance for telephone line charges).

ERP

Enterprise Resource Planning software, an integrated information system that serves all departments within an enterprise. Banner is an ERP system.

F

F & A

Facilities & Administrative cost negotiated on sponsored programs which is charged to account 799000.

FAS

Financial Accounting System, used at Wright State for Finance before Banner was implemented.

Feeder 

Journal voucher document feeding into Finance from another system, such as HR/Payroll, WebPaperPlus, etc.

Fiscal Period

One of the periods within the fiscal year, e.g. July accounting period is period 01 in the WSU fiscal year.

Fiscal Year

At WSU, the fiscal year runs from July 1 through June 30.

FOAPAL

Acronym representing the string of codes used for posting transactions:

  • F: Fund
  • O: Organization
  • A: Account
  • P: Program
  • A: Activity
  • L: Location

Fund

Part of the Finance information used to record entries, indicates who is funding the transaction.

FY

See Fiscal Year

G

General Ledger

Records detail of assets, liabilities, funds transfers, and fund balance for a given fund, by account.

GL

See General Ledger

Grant

A Banner Grant is defined and used for capturing financial transactions across fiscal years or for fiscal years different from WSU's July-June fiscal year.

Grant Ledger

Records detail of revenues 7 expenses/transfers for a grant, by fund, org, account, program, and activity, location. It is organized based on each specific grant's start & end date.

H

Hierarchy

Most of the Banner FOAPAL elements are defined in a hierarchy, which allows for data to be entered at the lowest level of the hierarchy & to be rolled up/summarized at higher levels.

I

Index

Data input shortcut for Fund, Org, and Program when keying into the system.

J

J16

Banner Rule Code that indicates this entry will post actual revenue, expense, etc.

Journal Voucher

A type of finance document used to post transactions between WSU FOAPALs.

JV

See Journal Voucher

K

L

Location

Part of the Finance information used to record entries, provides additional information specific to the physical location (e.g. Building & Room#) related to the transaction. This field is optional, except when purchasing a capital asset.

M

MCC

Merchant Category Coding used by PNC bank. Based on the merchant used for a procurement card transaction, its MCC will be used to determine which WSU procard Account to use. E.g. purchases from airlines will map to 749850 travel procard Account.

N

Non Data-enterable

The level of a given FOAPAL code used for summaries.

O

Open Accounting Period

Accounting period marked as open so that it may receive financial transactions.

Operating Ledger

Records detail of revenues & expenses/transfers for a fund, by org, account, program & activity, location. It is organized by Wright State's fiscal year of July 1 - June 30.

Organization

Part of the Finance information used to record entries, indicates the Wright State organizational unit involved with the transaction.

P

PD

See Fiscal Period

Permanent Budget

Budget entry that is effective in the fiscal year in which it posts, as well as future fiscal years.

Petty Cash Voucher

Hard copy forms used for reimbursements as defined in Wright Way Policy 5301.13.

Plant Fund

Funds associated with plant including 880xxx Unexpended Plant Funds from the State, 882xxx Unexpended Plant Funds within WSU, 884xxx Retirement of Debt, 886xxx Renewal & Replacement, 888xxx Buildings, etc.

Posting Period

Fiscal period in which a transaction posts.

Procard

WSU procurement card, currently VISA administered by PNC bank.

Program

Part of the Finance information used to record entries, indicates the purpose of the transaction.

Q

Query

A WINGS Express Finance query provides dollar outputs based on user inputs like fund code, organization code, & accounting period. These query tools provide users the ability to see summary information as well as transaction detail.

R

Receipt Number

Journal Voucher document reference field identifier which links back to the Bursar's Office originating transaction, such as a Cash Remittance Voucher or Petty Cash Voucher.

Reconciliation

Comparison of different sets of data, identifying & investigating differences, & taking corrective action when necessary.

Reservation

Operating ledger column representing WSU purchase requisitions, which typically occur only for standing orders fed from WrightBuy to Finance.

Revenue

Income earned or received by WSU.

RSP 

Research & Sponsored Programs department

Rule Code

Used by Finance documents to post transactions as needed. 

S

T

Template

Banner Templates can be saved for a query or journal voucher with your preferences. Please see Chapter 10 for more discussion.

Temporary Budget

Budget entry that is effective only in the fiscal year in which it posts.

Transaction Date

Field used in Finance to determine which fiscal period to post a transaction.

U

V

W

Wildcard

WINGS Express uses the percent sign % to help return a string of characters.

WrightBuy Definition

Software system used by WSU for procurement, which feeds into the Banner Finance system.

X

Y

Z