Contracts

A contract is the result of a bidding process identifying and combining volume requirements. Contracts are established to obtain the best possible value for the University. The information and pricing provided herein is proprietary data. It must be treated accordingly or its misuse can be considered improper handling of institutional data.

Temporary Staffing Services

Effective March 1, 2010, Wright State University has a new purchasing agreement for providing temporary staff. This contract is administered by the Department of Human Resources and the Purchasing Department. Please contact Meltem Kokaly, Employment Manager, in the Department of Human Resources for your temporary staffing needs. Contact her by email at meltem.kokaly@wright.edu or by phone at (937) 775-2122.

Vehicle Rental

An agreement has been established with Enterprise Rent-A-Car for vehicle rental. This agreement is the result of a collaborative effort of all state universities in Ohio working together through the Inter-University Council Purchasing Group in conjunction with the State Of Ohio.

(Note: Enterprise Car Rental now owns National Car Rental. National Cars are also included in this contract.)

Please review Wright Way Policy 2601 and the Risk Management & Insurance website for important information regarding the official university policy regarding rental vehicles.

The Driver Application Form (DAF) which must be completed at least five days prior to use of rental vehicles can be found on the Risk Management and Insurance website.

For details regarding this contract and how to rent a vehicle visit the Enterprise Vehicle Rental Information page (campus username and password is required).

Office Supplies & Furniture

Effective April 1, 2010, Wright State University has a purchasing agreement with GBEX, LLC./OfficeMax. This contract is the result of a collaborative effort of all state universities in Ohio working together through the Inter-University Council Purchasing Group.

Online Ordering: To order on the Internet with a procurement card, you must order using the electronic catalog available through WrightBuy.

Discounts at Retail Stores:  An OfficeMax personal ID card is available to Wright State University employees. This card allows employees to receive university pricing on business and personal purchases at OfficeMax retail stores for the items on Wright State University's contract (XLS) (campus username and password required). Applicable sales tax will be charged when using this card for personal use; be sure to bring the Tax Exemption Form (PDF) (campus username and password required) for business use.

OfficeMax Retail Connect Card for Wright State University Employees (PDF) (campus username and password required)

For those items not on contract you can use the ID card below to save 10% off nearly all supplies; as well as 5% off nearly all technology items.

OfficeMax Customer Perks for Wright State University Employees

Custom Stamps: To order a custom stamp, please submit a completed GBEX/OfficeMax Custom Stamp Order Form (PDF) by fax to 855-381-4239 and enter your ProCard information.

Furniture:

  • Desks, chairs, bookcases, file cabinets, computer desks, etc., should not be purchased before consulting with the Purchasing Department (Ed Dalton, (937) 775-4154).
  • Ready to assemble furniture is not returnable in most cases and you assume all responsibility if it is damaged during the process. The University does not have the staff to assemble furniture and the charge to have it assembled is expensive.
  • Furniture should be purchased through WrightBuy (Ed Dalton). Reference Wright Way Policy 5401.8 for detailed information.

Local Hotel/Motel Rates

We are pleased to announce the availability of special hotel rates at the Wingate By Wyndham Fairborn across the street from the University (subject to availability).

(To receive the special contract rate you must call the hotel directly. Do not register online or the rate charged will be higher.)

Wingate by Wyndham Fairborn
3055 Presidential Drive
Fairborn, OH  45324
Phone: (937) 912-9350; Fax: (937) 912-9580

Rates: As the result of a local bid process, the rate of $75 per night plus local hotel city taxes (not state tax) (complimentary breakfast is included) is now available at the Wingate by Wyndham Fairborn through December, 2015.
    
Procedures for Use: To receive the special Wingate rate, travelers must identify themselves as being affiliated with or visiting the University at the time of making reservations. A University Procurement card or Departmental Purchase Order may be used for payment. Non-University employees may pay with personal or employer credit cards to receive the special rate.

NOTE: To receive the special contract rate, you must call the hotel directly and request Wright State's preferred rate at the time of making reservations. Do not register online or the rate charged will be higher.

Statewide Hotel & Convention Rates

We are pleased to announce the availability of special statewide hotel rates through State Contract Number STS530 available for use at many hotels/motels across the state of Ohio.

NOTE: These rates are for University business travelers only.

Current State Hotel Contracts

Crowne Plaza Hotel-Columbus North

  • Type: Hotel, conference, and meeting rooms
  • Contract ID: 800232
  • Contract Start Date: 03/01/2012
  • Contract End Date: 02/29/2016

Crown Plaza Hotel-Dublin

  • Type: Hotel, conference, and overnight rooms
  • Contract ID: 800204
  • Contract Start Date: 10/01/2001
  • Contract End Date: 09/30/2016

DoubleTree Hotel of Worthington

  • Type: Hotel, conference rooms, and meeting planners
  • Contract ID: 800301
  • Contract Start Date: 07/01/2013
  • Contract End Date: 06/30/2018

Greater Columbus Convention Center (GCCC)

  • Type: Hotel and conference room rentals
  • Contract ID: 800061
  • Contract Start Date: 09/15/2009
  • Contract End Date: 08/31/2017

Hyatt Regency Columbus

  • Type: Hotel, conference, and meeting rooms
  • Contract ID: 800231
  • Contract Start Date: 02/01/2012
  • Contract End Date: 01/31/2016

Xanterra

  • Type: Hotels and lodging and meeting rooms
  • Contract ID: 800298
  • Contract Start Date: 06/01/2013
  • Contract End Date: 05/01/2018

Preferred Travel Agency

Wright State University has conducted a formal bid process and has identified ALTOUR (formerly The Travel Authority) as the "preferred" travel agency that may be utilized when making airline reservations. They also offer the opportunity to book out of town car rentals and hotel lodging. Please reference Wright Way Policy 5601 for more travel-related information.

ALTOUR
Phone: 937-222-1220 (Beverly Schenck)
Email: beverly.schenck@altour.com
Toll-Free: 800-727-7277 (after hours with an Altour itinerary)
Fax: 937-610-0475

Inter-University Council Purchasing Group Contracts (Includes Moving Services and Vehicle Rental contracts)

The Inter-University Council Purchasing Group (IUCPG) is a purchasing consortium comprised of the purchasing officers of the State institutions of higher education.

The IUCPG operates under the requirements of the current appropriation legislation, The Ohio Revised Code, and the By-Laws of each institution's Board of Trustees.

The price agreements issued by the Inter-University Council Purchasing Group provide an open and competitive forum for all interested vendors, comply with competitive bidding principles and provide significant cost savings and increased services to member institutions. Members are not required to purchase from the price agreements, they provide a benchmark to assist the schools in their purchasing needs.