Article I – Name
The name of
this nonprofit organization is The Wright State University Retirees
Article II – Purpose
The purpose of this
Association is to work for the well-being of its members by providing or
promoting for them:
Social, recreational, and lifelong
Ways for improving the economic
condition of members.
Ways for improving the health of
Opportunities for continuing service to
Support to a member's household in case
of emergency or death.
Article III – Membership
Section I: Full Membership
Membership is open to persons
who have retired from Wright State University and who have participated
either in the State Teachers Retirement System, the Public Employees
Retirement System, or other approved university retirement system options. A
membership applies to a dues-paying household, with one vote per membership.
However, when both members of a household are WSU retirees and dues-paying,
each has a vote.
The membership year is from January 1 to
Life or Annual Memberships are available
for a fee. The fee may be changed by Board action.
A free annual membership, beginning in
January after retirement, is available to each new WSU retiree upon
return of a membership application.
Retirees from other state universities
may have all rights of membership in WSURA except holding elective
office in the organization upon payment of annual dues.
Section 2: Associate Members
members will have all rights of membership except holding elective office in
the organization, but shall not be eligible for life membership until they
meet the requirements for Full membership
Spouses or partners of deceased members: The surviving spouse or
partner, who is not a WSU retiree or employee, may request to continue the
household membership as an associate member upon making application and
payment of dues.
1: General provisions
for each succeeding year shall be set by the Board in October. A change in
dues will take effect at the beginning of the next membership year.
Associate Members shall be the same as annual membership dues.
Article V – Governance of the
Section 1: Executive Board
The Executive Board
(hereafter referred to as the "Board") is composed of the officers given in
Section 3 of this Article, representatives of the Standing Committees and
Liaisons described in Section 6 of this Article and six members –at-large.
All members of the Board are voting members.
The duties of the Board are:
to hold regular meetings (the President
being empowered to call special meetings). The June Board meeting shall
be a joint meeting of the outgoing and incoming Board members, the main
purpose of this meeting being the setting of goals and initial program
planning for the upcoming year.
to receive and review secretarial and
to develop policies for the planning and
promotion of programs and activities
to prepare an annual operating budget
and to approve budgets for activities and/or special projects.
to have general supervision of the
affairs of WSURA between general meetings, to make recommendations to
WSURA, and to perform such duties as are authorized by the Association.
No action of the Board shall conflict with actions taken at a general
meeting of WSURA.
to appoint a successor, until the next
election, for any member of the Board who is unable to serve out their
to originate and circulate a newsletter.
Section 2: Actions of the
Any act or resolution of the Board that
either changes the By-Laws or clearly implies the consent of a majority
of the Association members must be submitted to the members at a general
meeting or by mail ballot.
Any action of the Board that is
challenged in writing by at least ten (10) members must either be
rescinded by the Board or submitted to the membership for a vote. The
mail returns shall be tabulated within six weeks from date mailed.
Approval of the Board's action requires at least 60% of the returns to
A majority of the voting members of the
Board constitutes a quorum.
Section 3: Officers and Duties
The President presides over all meetings
of the Association and the Board, performs duties that usually pertain
to the office, oversees the student worker, approves routine office
expenditures, and oversees the development and/or updating of a policy
and procedures manual for the organization.
The Vice President, who is also
President Elect, serves in the absence of the President, and assist with
other functions as needed.
The Secretary keeps minutes of all
meetings of the Association and the Board and performs such duties as
generally relate to the office.
The Treasurer maintains the accounts of
the Association, receives and disburses all monies, assists in preparing
budget estimates for new proposals coming before the Board, prepares an
annual summary of income and expenditures, and oversees membership
The Communications Coordinator oversees
and edits WSURA publications and (as Chair) coordinates the activities
of the Publications Committee.
The Immediate Past President serves in
an advisory capacity to the Board and assists with other functions as
Section 4: Fiscal Year and
Terms of Office
The Fiscal year of the Association is
July 1 to June 30
The President and Vice President serve
for a term of one year.
The Secretary, the Treasurer, and the
Communications Coordinator are elected for two-year terms (Secretary and
Treasurer elected on off years from Communications Coordinator.)
Three members-at large are elected each
year for a two year term.
Terms of office begin with the
University fiscal year.
Section 5: Elections
The By Laws and Elections
Committee, appointed by the president with the approval of the Board, shall
solicit names annually from the voting membership for open offices and will
prepare a ballot, having secured consent of the nominees. Nominations from
the membership and the By Laws and Elections Committee shall be placed on a
ballot and mailed to the voting membership. Four weeks after mailing the
ballot to the membership, the returns shall be tabulated by a Tellers
Committee appointed by the President. Any nominee receiving a plurality of
the votes from the returned ballots is elected. The annual election process
shall begin on April 15.
Section 6: Committees
All committees are appointed by the
WSURA President with the approval of the Board.
chairs/representatives and Liaison representatives to some University
Committees will be appointed by the WSURA President in consultation
with the Vice President and ratified by the Board.
Standing committees are: Bylaws and
Elections, Historical Preservation, Sunshine,
Development, Activities, Scholarship, OCHER Representative(s), and
Publications. All chair/representative positions will be for two-year
(2) terms (initial terms staggered).
One (1) representative from each
standing committee shall have a vote on Board actions. If a chair of a
standing committee serves in another voting position a second member of
that committee may be appointed to serve as the voting member on the
Liaisons are those persons who represent
WSURA in other university organizations or units that are of particular
interest to WSURA members (for example, Friends of the Library, the
Athletic Council and the Office of International Studies). Members who
serve as liaisons and are not elected members of the Board shall have
the same voting rights as elected members and standing committee chairs.
Ad Hoc committees shall be appointed by
the President as needed. Chairs of these committees shall be, attending,
non-voting members of the board.
Meeting of the WSURA membership shall be held in the month of June. Other
general membership meetings may be called by the President and/or the Board.
Those members present and voting constitute a quorum.
Rules of Order, revised, is the guide for questions of procedure not
otherwise stated in these By-Laws.
VII – Amendments
These By-Laws may be amended at any meeting of the membership by a
majority vote of the members present and voting, provided that the proposed
amendment has been submitted at a preceding meeting or in a notice mailed to
all members of WSURA not less than one month prior to the vote.
A review of and/or recommended changes to these By-Laws should take
place every four (4) years.
VIII – Dissolution
The Board may present
a “Resolution for Dissolution” of the WSURA to the membership at an Annual
Meeting if the resolution is included as an agenda item, or at a Special
Meeting if called by the President for this purpose and if a copy of the
resolution is mailed to the membership at least 30 days prior to such
meeting. Deposit of the copies of the resolution with the United States
Postal Service by the Board constitutes proof of delivery to the membership.
Action to dissolve the
Association requires a majority affirmative vote of the members present at
the meeting and voting on the resolution. The Resolution for Dissolution
shall require the elected officers/representative(s) of the Association to
function as a Dissolution Committee and authorizes the Committee to take
appropriate administrative and legal actions for dissolution of the
Upon completion of the
dissolution process, the Dissolution Committee shall notify the members of
the Board by mail of its actions.
Placement of Remaining Funds Following Dissolution
dissolution of WSURA, all funds remaining after payment of just debts shall
be transferred to the Wright State University Foundation Fund for deposit
into the WSURA Scholarship Fund to be administered as determined by the Deed
for the WSURA Scholarship Fund on file with the WSU Foundation.