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DEPARTMENTAL
PURCHASE ORDER (DPO) EXCEPTIONS
The current DPO forms in circulation do not consistently reflect all
exceptions to the $1,000 limit. At the next printing of the form, all
exceptions will be appropriately documented. In the meantime, the
following represents the valid list of exceptions to the $1,000 limit:
- Emergency repairs during
non-business hours
- Memberships, dues,
registrations, and honoraria (i.e. association dues, speaker fees,
game officials)
- Advertising costs
- Books, directories, and page
reprints (non-classroom use)
- Banquets or catered events by
other than University Food Service operations
- Purchases charged to a Banner
revenue account (i.e.
507350)
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All new vendors receiving
formal purchase orders must complete a Vendor Application Form either
before or at the time the first order is received. The Purchasing
Department maintains the forms and responses.
The registration process
is necessary for the purpose of obtaining information about companies
such as type of goods and services provided, number of years in
business, order and "remit to" mailing address, minority business
status, as well as to identify any known conflict of interests.
Please contact the
Purchasing Department with any questions at 775-2411.
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The
"Sole Source Purchase Justification" form is now available on
the Purchasing Department web site. This form must be completed by
the requisitioning department and submitted with requisitions for
purchase orders in excess of $25,000.00 when only one vendor or
supplier is known.
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The "Payment Approval
- Receiving Report Request" form is now available on the Purchasing
Department web site. This form is required to be signed and faxed or
mailed to the Accounts Payable Department when goods and services
purchased on a purchase order physically will not be received by the
Receiving Department.
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University
"Preferred" payment terms are 2% 20, net 30. Please ask
vendors what their payment terms are when placing orders on
Departmental Purchase Orders; do not assume their terms are
"'net".
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Please
contact the Purchasing Department whenever your area becomes aware
of any upcoming major purchases (over $25,000). Advance
notice of such requirements will allow the Purchasing staff to
provide assistance and advice which will help to expedite your
pending purchase.
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Printing
Services is responsible for purchasing all promotional items under
$25,000 with university funds. Please call 775-2117 for creative
ideas and prices.
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Toner Cartridge Purchases
E-mail
contact: dena.kramer@wright.edu
Phone: (937) 775-2411 Fax: (937) 775-3711
Wright State
University
Purchasing Department
301 University Hall
3640 Colonel Glenn Hwy.
Dayton, OH 45435-0001
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