For first-class mailings, contact Chris Felts at extension 3200.

BulkMail Services handles label generation, mail list processing, addressing of on-campus mailings, and preparation of off-campus mailings consisting of 200 or more pieces.

On-campus mail addressing is available with either adhesive labels or by printingaddresses directly on a mail piece using the VideoJet inkjet addressing system. Inkjet addressing is the preferred method for on-campus distribution and reduces time and expense associated with adhesive label generation. Campus distribution pieces may be addressed either from the HRS database, from your own address data file, or from application of your existing adhesive labels.

Bulk Mail Services is able to generate adhesive labels based on information in the Human Resources database. This database is updated frequently, and labels are generated as requests are received. Therefore, the information is as current as possible. With this in mind, please allow three days lead time for printing and delivery of labels. Label set selection is typically based on combinations of deans and directors, faculty, unclassified staff, and classified staff. However, any specific subset of university employees may be selected to meet your addressing requirements. Please contact Printing Services to discuss specifics for your intended mailing.

Bulk Mail Services also handles the processing and manipulation of address data files in preparation for either on-campus or off-campus mailing. The preferred format for data is a tab-delimited text file, that can be created by most word processing and data base programs. Files may be transferred to Printing Services by floppy disks, e-mail attachment, or FTP transfer. Please contact Printing Services for specifics on field layout, file formats, and transferring your files. A Mailing Requisition 5710 should be sent when files are e-mailed or transferred.

Off-campus mailing represents the most complex aspect of Bulk Mail Services. Printing Services will work with you throughout the development of your mail piece to ensure your mailing meets United States Postal Service requirements and is mailed at the lowest possible cost. Printing Services utilizes inkjet addressing to allow our clients to take advantage of substantial U.S.P.S. automated mailing discounts as well as reducing presorting time and expense. For inkjetting, it is recommended to use a 60# offset paper. Some paper colors and fiber papers are not recommended for U.S.P.S. mailings. An automated mailing may consist of as few as 200 identical pieces for Presorted Standard Rate or Nonprofit, or 500 pieces for First-class mail. If you are planning a Nonprofit rate mailing, please note that U.S.P.S. requirements for this rate have become more restrictive in recent months. To avoid possible rejection of your Nonprofit piece, contact Printing Services well in advance of your mailing date to have your material reviewed.

 

Home----Administration----Customer Service----Composition----Duplicating----Printing and Bindery
Copyright/ClassNotes----Wright Copy----Standard A Mail----Paper Plus----Convenience Copiers

Wright State University's Home Page