Payroll Frequently
Asked Questions
1. How do I use Web Time entry?
2. How do you record time if the university is closed?
3. When do I get paid?
4. If an employee is scheduled off or called in sick on a snow day, do they received admin pay?
5. An employee would like to know what the actual rate of pay is for 8 hours of work that includes their holiday pay. It appears according to the contract as if they should receive 2x the base rate plus the holiday. Is this true?
6. With Web Time Entry, do I still need to fill out a Sick Leave/Vacation Request?
7. How does the payroll deduction for a parking permit work? Who is eligible?
8. How will the payroll deduction stop if I leave the university, go on sabbatical, am off on medical leave for an extended period or no longer need a WSU parking permit?
9. What if the parking permit is not returned or I let someone else use it? What will happen?
10. How do I change my direct deposit banking information?
11. How do I change my address?
12. How do I change my tax exemptions?
13. When are W-2's mailed out?
14. Where can I go to view my pay stubs?
15. What is my University ID (UID)?
1. How do I use Web Time entry?
There is a training section on Wings as well as help sessions offered by CaTS at: We Train
2. How do you record time if the university is closed?
You may utilize Web Time Entry from any computer with web access.
3. When do I get paid?
Payroll Schedule
4. If an employee is scheduled off or called in sick on a snow day, do they
received admin pay?
If a person is scheduled off or called in sick,
they do not receive admin pay. Administrative pay is designed to make the
employee a "whole" shift. This means that if the employee worked 4
hours of an 8 hour shift, that person would receive 4 hours of administrative
pay.
5. An employee would like to know what the actual rate of pay is for 8 hours of work that includes their holiday pay. It appears according to the contract as if they should receive 2x the base rate plus the holiday. Is this true?
For this question concerning union contracts, you will need to contact Gayle Berry in Employee Relations for the specific answers.
6. With Web Time Entry, do I still need to fill out a Sick Leave/Vacation Request?
Despite the fact that leave time will be entered via Web Time Entry, consistent with Wright Way Policy, employees must still complete Sick Leave/Vacation Request forms for all absences. The supervisory approval process for Sick Leave/Vacation Request forms remains the same.
7. How does the payroll deduction for a parking permit work? Who is eligible?
The fee for the parking permit is taken out once a month, in 12 equal payroll deductions. Therefore, you must be paid 12 months a year, either monthly or bi-weekly, Jan 1 to Dec 31, to eligible.
8. How will the payroll deduction stop if I leave the university, go on sabbatical, am off on medical leave for an extended period or no longer need a WSU parking permit?
Turn in your parking permit to Parking and Transportation, E138 Student Union. Upon receipt of your parking permit, you will be released from your 12 month contract. Failure to return the parking permit will result in the entire amount remaining to be taken out of your last check.
9. What if the parking permit is not returned or I let someone else use it? What will happen?
Parking permits not returned are considered invalid, and any vehicle found displaying that parking permit will be subject to towing and/or ticketing.
10. How do I change my direct deposit banking information?
Direct Deposit
Form (pdf)
11. How do I change my address?
Address/Name Change Form (pdf)
12. How do I change my tax exemptions?
Federal
Tax Form (pdf) and/or State
Tax Form (pdf)
13. When are W-2's mailed out?
They are mailed out by the end of Jan.
14. Where can I go to view my pay stubs?
As of January 1, 2006 pay advices should be accessed through WINGS Express. Use your U-number (UID) and password. All pay advices prior to 01/01/06 are available through WOL. Use your W-number and password to login.
15. What is my University ID (UID)?
Your 9-digit University ID Number (UID) is assigned to you when you apply as a student or are affiliated with Wright State University. Your UID never changes and is never re-used. It is not your Social Security number. It is your permanent, unique ID number identifying you as a member of the University community. You will also need to use your 6-digit PIN. By default, your PIN is set to your birthday. For example: If your birthday is July 12, 1978, your PIN would be 071278.
