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DEPARTMENTAL PURCHASE ORDER (DPO) EXCEPTIONS

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DPO EXCEPTIONS 


 Wright Way Policy Number 5401.5 - Departmental Purchase Orders

  1. The Departmental Purchase Order (DPO) may be used by university departments for purchases not to exceed $1,000, regardless of the source of funds.

    The following exceptions to the $1,000 limit are currently in effect as noted on the instructional page of each DPO Form as follows:

    1. "Ongoing" repairs as well as emergency repairs during non-business hours

    2. Memberships, dues, seminar registrations, and honoraria (i.e. association dues, speaker fees, or game officials)

    3. Newspaper and periodical advertising

    4. Books, directories, and page reprints (non-classroom use)

    5. Banquets, ceremonial functions, and events including rentals of facilities (except those used on a continual basis)

    6. Service departments that make ongoing repairs may be authorized to exceed the limit. Emergency repairs during non-business hours also may exceed the limit.

    7. Food service/catering requirements with the university contractor may be ordered with a DPO even when in excess on $1,000.

  2. No furniture or carpeting may be purchased on a DPO.

  3. Materials and services that require prior approval for internal University departments are not to be purchased using a DPO.

  4. The practice of grouping DPOs to the same vendor, the sum total of which exceeds the $1,000 limit, is expressly prohibited.

  5. Prior approval must be obtained for information technology related purchases [refer to paragraph 5401.1 e)].

  6. Any questions related to the use of the Departmental Purchase Order should be directed to the Purchasing department.

    1. The DPO is effective in saving administrative and delivery time for small orders. However, use of the DPO is a privilege. Continued failure of a user to observe the restrictions of the DPO can result in the withdrawal of this privilege.

    2. DPOs can be obtained from the Department of Printing Services. DPOs are pre-numbered and are for the exclusive use by the department to which they are issued. The forms should be used in consecutive numerical order.

 

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This page was last updated on October 24, 2006 (jm).
Please contact John Mbagwu at x2543 with questions or comments.