UNIVERSITY TECHNOLOGY COMMITTTEE
MEETING MINUTES
September 13, 2001

Attendees:  Perry Moore, Chuck Taylor, Paul Hernandez, Terry Anderson, Jeff Vernooy, Donna Hamilton, John Gabriel, David Grossie, Bonnie Mathies, Noel Nussbaum, Andy Montesano, Dan DeStephen, George Frey, Terri Klaus, Barbara Denison, Vicki Montavon, David Sauter, and S. Narayanan, Chris Fickert.

 I. Approval of Minutes of Latest Meeting
The minutes of the June 14, 2001 meeting were approved.

II. Update from CTL
A)    Andy Montesano reviewed the current list of Electronic and Distance Learning Classrooms now available on campus for Fall Quarter 2001. There are now a total of 46 electronic classrooms and 6 distance learning classrooms.  Andy also distributed a list of IVDL classes being offered for Fall Quarter 2001 and Winder Quarter 2002.

B) Terri Klaus reported beginning Fall Quarter there are 144 WebCT courses being offered, 25 being fully web-delivered courses.  This is approximately 10% of all courses offered at WSU. The Ohio Learning Network has been updated with new course listings.

C) Jeff Vernooy requested a report on course accessibility at a future UTC meeting.

III. Updates from CaTS
A) John Gabriel and Chris Fickert gave a brief presentation on remote access to personal and shared Novell data along with the benefits/risk.  After a discussion among the members, it was decided to address this subject further at the next meeting.  In the interim, a committee will be formed to review the need for a responsible use policy.

B) Terry Anderson discussed Gartner Group Publications.  Gartner is the world's leading independent provider of research and analysis to business professions making IT decisions. This information is now available on the web to WSU faculty, staff, and students via links from Faculty/Staff and Current Student pages.  

Student Email Policy-due to an increased desire by departments and offices to use email as an official form of communication to faculty/staff/students, CaTS recommended implementing an Electronic Mail Policy to address some of the issues involved in this procedure.  A draft policy will be submitted at the next UTC meeting for consideration and approval. Terry distributed an example of a policy currently in place at another university.

Terry informed the committee of a possible change being considered by the Payroll Department with regard to the distribution of pay advises via email instead of hardcopy notices.

Raider Online eXpress (ROX) Updates:

• Wright1 card account statement deployed during the summer
• Registration information checklist deployed in September
• On-line registration will be deployed December 1
• On-line fee payment will be deployed at the end of December pending the completion, selection, and implementation of a payment authorization and approval vendor

Workflow System-Currently 1100 forms are now available electronically.  June -191 e-forms processed vs. 734 paper forms.  July- - 58 e-forms vs. 145 paper forms.  August - 253 e-forms vs. 175 paper forms.  Budget transfer and PAF forms are scheduled to be implemented in the near future.

C) Paul Hernandez discussed the Faculty Computer Initiative.  Paul did not know all the details yet (money available, cost sharing, etc.), however, there will be another computer initiative this year.  The cutoff point will be anything less than:

Windows PC:
Pentium II
350 mHz
128mb RAM (256 strongly preferred)
CD
17" monitor

Macintosh:
PowerPC G# (iMac, G3 Desktop/Tower)
300 mHz
128 mb RAM (256 strongly preferred)
CD
17" monitor

Paul requested the lists be submitted by the November UTC meeting.      

 The next UTC meeting is scheduled for Thursday, October 11, 2001 in E157 Student Union from 3:00-5:00p.m.