Wright State University University Technology Committee

University Technology Committee Meeting Minutes
May 13, 1999

Attendance: Barbara Denison, Paul Hernandez, Vicki Montavon, Paul Simmons, Terri Klaus, Judy Roberts (for Jeff Vernooy), Rebecca Koop, George Frey, David Grossie, Donna Hamilton, Noel Nussbaum, Dan DeStephen, Kathleen Glaus, Cheryl Meyer, and Bonnie Mathies

I. College Technology Plans

A. Copies of the College of Science & Math Technology Plan were distributed and reviewed by Dr. David Grossie. This plan can be accessed on the UTC web page. Dr. Grossie requested an agenda item for the next meeting to discuss budget issues for non-computer technology needs in the colleges. Vicki Montavon suggested a review of the University Technology Plan to address issues related to non-computer technology needs.

B. Copies of the School of Professional Psychology Technology Plan were distributed and reviewed by Cheryl Meyer.

C. Copies of the College of Engineering and Computer Science Technology Plan were distributed. However, Pradeep Misra was unable to attend today's meeting. He will make the presentation at next month's meeting.

II. CTL Report on Electronic Classrooms
Paul Simmons distributed copies of the Center for Teaching and Learning's report entitled "Teaching, Learning, and Technology: Building the 21st Century Classroom". The report reviewed:

  1. the present status of faculty and student use of technology in the classroom
  2. a set of standards for identifying the appropriate level of classroom technology the university should provide
  3. the assessment of costs for bringing WSU's classrooms up to standard
  4. the projected on-going maintenance and replacement costs of classroom technology
  5. the needs of off-campus facilities. Paul asked the members of the committee to review this report for further discussion and endorsement at the next UTC meeting. This report can be accessed on WSU's web site located at: www.wright.edu/aboutwsu/orgs/utc/.

Vicki Montavon suggested CTL review all college technology plans for a consolidated report to prioritize the technology needs of the university.

Barbara Denison will distribute a university-wide email message announcing the completion of all college technology plans, their location on the web, and an invitation to the WSU community for responses/comments.

III. Distance Learning
A. Dan DeStephen distributed a draft report of Policy Recommendations from the Distance Learning Committee II in which this committee prioritized nine of the recommendations made by the original DL Committee. The members were asked to review the information for discussion at the next meeting. This report can also be accessed on the UTC web page.

B. Donna Hamilton reported on current projects taking place on WSU's web site:

  1. Students will be able to register and pay fees for Winter 2001 distance learning classes on-line.
  2. Grades will be accessible on-line for Fall Quarter, 1999
  3. Once registered, schedules will be accessible on-line
  4. Availability of seats left in classes for Winter Quarter
  5. Working on automating class lists and student email addresses for faculty
C. Terri Klaus discussed a report entitled "Distance Learning at Wright State University: Planning for the 21st Century". The purpose of the report is to provide a framework for guiding the development of a distance education infrastructure over the next three years from the perspective of The Center for Teaching and Learning. This report is also on UTC web site.

IV. Digital Millenium Copyright Act Teleconference will be Friday, May 21, 1999 beginning at 12:00 noon in T.V. Studio A. Vicki Montavon will report next month on the results.

V. Directory Services Proposal
Donna Hamilton presented this proposal to USAC, CSAC, Student Government and Robert Sweeney presented it to the Executive Committee of the Faculty Senate as well as the full faculty Senate. No negative feedback was received from any of the groups. This proposal was unanimously approved by the University Technology Committee.

VI. CaTS Updates - Paul Hernandez
A. Firewall
Discussions with representatives from the Faculty Senate regarding electronic mail security and privacy issues are continuing.

B. Microsoft software license agreement has been approved by the number of institutions needed to take advantage of this offer. This license will cover all students, full-time faculty, adjuncts, emeritus faculty and all staff, with the exception of some physical plant employees. It will not cover volunteer or clinical faculty. The license becomes effective July 1, 1999 and will last four years.

C. Internet 2 NSF Proposal
WSU recently applied for a high-bandwidth connectivity grant from the National Science Foundation for approximately $350,000 over the next two years. Paul was informed by NSF that no funds are available at this time. D. On-time calendar retention policy - Due to increased usage of on-time calendars and the limited amount of disk space required to retain all calendar records, CaTS will automatically delete all records older than eighteen months. This will be done once a month on the second Tuesday of each month beginning July 1, 1999. CaTS will distribute campus-wide communication informing users of this policy. E. Refurbished computers - Five machines have been requested by the College of Science & Math and eight by Lake Campus. Approximately 35 machines will now be available for administrative offices.

VII. Comments
A. Compliments on CaTS recent E-mail and The Internet QuickBits publication - very informative.

B. On May 27, a presentation is scheduled to discuss adaptability of web sites sponsored by Disability Services, CaTS, CTL and University Libraries. More information will be sent by electronic mail to the members.

The next UTC meeting is scheduled for Thursday, June10, from 3:00 - 5:00p.m. in E156A&B. PLEASE NOTE THE CHANGE IN LOCATION FOR THIS MEETING.