Unclassified Staff Advisory Council

Unclassified Staff Advisory Council
Meeting Agenda
Thursday, October 10, 2013
9–10:30 a.m.
157E Student Union

In Attendance: Chris Bethel, Pam Bowers, Misty Cox, Bev Denlinger, Jonathan Jackson, Audwin Jones, Liane Muhlenkamp, Sheila Nahrgang, Jenny Papadakis, Craig This, Jeff Wehmeyer

Guests: Allan Boggs, Sylvia Brockman, Monica Mack

Call to Order: Audwin Jones called the meeting to order at 9:05am.

  • Agenda Items
    • Audwin requested committee updates at next meeting due to HR Open Enrollment Presentation
      • Audwin introduced Allan Boggs - Open Enrollment/Employee Benefits 2014
      • Mandatory Open Enrollment – (Please read carefully!)

        Employees currently enrolled in the WSU group health care plan and/or its vision and dental plans must re-enroll or waive coverage for each of those three elections for 2014 due to the provisions of the Affordable Health Care Act (also known as Obamacare.) 

      • If no employee choice or waiver is designated by the employee then the university is required to default that employee into the lowest premium cost plan, in our case the HDHC/HSA plan, with individual coverage – no dependents, no vision or dental coverage.

        Employees who currently waive WSU’s group health care plan may continue to waive but must elect the waiver option.

        It is not permissible for this year’s open enrollment for HR to default an employee into the health care elections on record as in the past.

        HR is asking for our help to encourage colleagues to go through the process.

    • 2014 Open Enrollment Highlights:

        • Open Enrollment runs October 23 through November 19, 2013. (Longer & earlier than previous years.)
        • Flu Shots:
          • Dayton Campus: October 23, 29, 31, 2013
          • Lake: October 30, 2013
        • Minimal premium increase.
        • WSU contribution to HSA has been lowered.
        • Moving to a new insurance platform within Anthem which will cause some out-of-pocket changes to certain services.
        • Online Open Enrollment: Open Enrollment will be through WINGS Express this year rather than paper forms. HR is offering the following to assist employees in this process:
          • Online documentation and videos.
          • Open labs on campus with HR reps present to assist employees. Will be offered at various times to accommodate as many schedules has possible.
          • Remote access to employees’ computers (with employee permission) using Bomgar (same system used by CaTS to remotely assist). HR reps won’t make choices for the employee, but can help guide them through the process.
        • All employees will receive new ID cards. (Hopefully available by January 1, 2014.) If not, existing cards will continue to work because employee ID number is not changing, just the three-letter prefix.
        • Pharmacy coverage is moving from Express Scripts to Anthem. No separate card for Rx. Existing Express Scripts cards will not work after January 1, 2014.
          • Existing mail-order prescriptions should be transferred to new plan.
          • Pharmacy costs do not count towards deductibles or out-of-pocket maximums for non-HDHP.
        • Domestic partners:
          • Recent Supreme Court rulings allow same-sex couples, legally married in one of the 13 states + DC that recognize same-sex marriage, to file as married for federal income tax purposes regardless of the state they reside.  (HR will list the 13 states on its website for reference.)
          • This will have a positive tax impact for these married individuals
          • HR has had 2 employees produce a marriage certificate, and will be reaching out to registered domestic partners to determine if this affects more.
        • Since we are self-insured, Wright State pays 95% of WSU’s health care costs towards claims, 5% is administrative overhead.
        • HR will roll-out a redesigned website by mid-October with additional services becoming available over time.
        • Benefit Fair: Wednesday, October 23, 2013 - 10:00 a.m. to 2:00 p.m. in the Apollo Room of the Student Union.
          • The Health and Benefits Fair will offer:
            • Free screenings (blood pressure, blood sugar, cholesterol, body composition, and cardiovascular fitness)
            • The first on-campus opportunity for benefit eligible Faculty & Staff to receive the seasonal flu vaccination (please note, additional flu shot dates are scheduled for Dayton and lake campus’)
            • A wealth of information/answers from a wide array of vendors.
            • Healthy snacks, Gifts & fantastic door prizes!
        • Allan asked for questions/comments:
          • Scenario: Both spouses are university employees, Spouse A currently carries the family’s coverage, does Spouse B need to waive their coverage if Spouse A is still covering?           Yes
          • Do prescriptions still go toward deductible for HDHP participants?           Yes
          • Adult child receives health care coverage from employer, but not dental or vision, can they still receive dental and vision from WSU?
            Yes, up to age 26 (see ***Note***)
            No, for both categories of adult children, if child is eligible to enroll in another employer-sponsored health plan, they cannot participate in any of our healthcare plans

            Jonathan Jackson provided HR with a draft of the minutes to ensure accuracy of USAC’s recording of the HR presentation. HR provided the initial answer during the meeting; however, corrected their response after reviewing the minutes.
          • Healthy rewards for HDHP participants are being maintained.
          • There were comments from members expressing concern that some employees may no longer choose the HDHP plan due to the reduced employer contribution.
      • Audwin thanked HR for presenting their material
    • USAC Fall 2013 Open Forum:
      • Confirmed for Tuesday, November 5, 2013, 11:00 a.m. – 1:00 p.m. in E163 Student Union
        • We could have the preferred room location but it would have meant pushing the forum date back a week or more.
      • HR has confirmed their plans to join us for this event to provide additional support, information and resources related to the Open Enrollment process.  (The open enrollment window remains open for another two weeks beyond this gathering...) 
      • Suggestion to invite Peggy Bloom, Wellness Director to a near-future meeting to discuss the wellness program that is being developed.
    • A special thanks to Liane Muhlenkamp for making the effort to join us in person and for her participation and representation of Lake Campus!  We have found an alternative method that should prove helpful in our efforts to “Skype” our meetings with Lake Campus.

Schedule Reminders

    • Health & Benefits Fair – Wednesday, October 23, 2013, 10:00 a.m. – 2:00 p.m., Student Union Apollo Room
    • USAC Open Forum – Tuesday, November 5, 2013, 11:00 a.m. - 1:00 p.m., E163 Student Union (Discovery Room)
    • USAC Officer's Meeting – Thursday, November 7, 2013, 9:00 a.m. - 10:00 a.m., Wright Cafe
    • Staff Council – Wednesday, November 13, 2013, 2:00 p.m. - 4:00 p.m., 267 University Hall
    • USAC Meeting – Thursday, November 14, 2013, 9:00 a.m. - 10:30 a.m., E157 Student Union

Adjourn meeting:  Audwin Jones adjourned the meeting at 10:45 a.m.

USAC: The purpose of the Unclassified Staff Advisory Council(USAC) is to represent its members to the university by: promoting their general welfare; advocating for unclassified staff through active participation in university governance structure; reviewing, initiating and making recommendation on relevant university policies and procedures; encouraging and facilitating communication among members; and encouraging professional development opportunities. One of the prime responsibilities of this council is to serve the educational community by creating and maintaining an environment conducive to the teaching, learning, research, and service functions of higher education. The recommendations of the council are submitted to the University President.

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