Unclassified Staff Advisory Council

Unclassified Staff Advisory Council
Meeting Agenda
Thursday, February 13, 2014
9–10:30 a.m.
E156 Student Union

In Attendance: Pam Bowers, Misty Cox, Jonathan Jackson, Audwin Jones, Megan McCurdy, Liane Muhlenkamp, Sheila Nahrgang, Jenny Papadakis, Aaron Skira, Craig This, Sommer Todd, Cindy Vanzant, Jeff Wehmeyer.

Absent: Chris Bethel, Bev Denlinger, David Finnie, Steven Johnson, Gretchen Rentz, Courtney Smith, Valita Wilhoite.

Guest:  Adam Horseman.

  • Call to Order:  Chair Audwin Jones called the meeting to order at 9:01am.
  • Approval of minutes: The minutes of the meeting of January 9, 2013 were approved as written.

New Business

Staff Development Day (SDD) Update

    • Getting to Know Wright State
    • March 7th, 2014, 8:30am - 4:30pm, Student Union Atrium
    • Register here on or after February 17, 2014
    • Looking for volunteers to:
      • Introduce presenters and speakers
      • Help out with registration
    • Allotted a $7,000 budget/year ($3,500/event)
      • Preparing to request an increased budget due to an increase in food prices with Chartwells

USAC Website

  • An update to the USAC website is necessary.
  • Considering to hire a graduate assistant to manage the website, as well as any other social media initiatives.
    • How best to market USAC? 
      • Facebook
      • Twitter

Spring Open Forum Update

  • April 8, 2014, 1 p.m. – 3 p.m., E156 Student Union
  • Dr. Polatajko and Dr. Berberich will speak about the MDA model & other University-wide initiatives
    • Also inviting Peggy Bloom, Mary Ellen Ashley, Shari Mickey-Boggs, S. Narayanan, and Tom Webb to introduce themselves
      • Will provide an opportunity to answer questions
    • There will be live streaming and video taping available

A copy of the We Serve U 2013 Accomplishments was distributed.

Xerox Printing Enterprise Update

  • Dr. Polatajko spoke to the decision process for a shared services printing operation
  • Continuously solicited feedback from those that were directly involved in the process
    • Eleven employees are impacted by the change
    • Options are still being considered by these employees
  • Time table for implementation will be communicated university-wide shortly

MDA Funding Model Update

  • In higher education institutions, it usually takes 8 years to fully convert to a different budget model. WSU is in year 3.
  • Last year, MDA model operated as a parallel system; this year, operating as a modified parallel system
  • The goal is to “simplify” Huron Consulting’s proposed budget model

Food Services Issues

  • Chartwell complaints should go to Art Neff.
  • Price, quality, customer service, availability, and options are some of the general complaints among Main and Lake Campuses and the Nutter Center constituents.
    • Nutter Center facilities’ pricing is not consistent with vending machine prices.
    • The Den is open 8am-1pm.
  • The swipe system is confusing to many
    • As currently operating, the cardholder will lose money if the cost of the food is less than the “swipe” pricing allotment.

Old Business

Committee Updates

  • John Mbagwu is leading an online travel implementation committee:
    • Term is less than a year – want quick transition
    • Considering an electronic version for travel
    • Pam Bowers and Adam Horseman volunteered to serve on this committee.
  • USAC subcommittees
    • Bylaws and Charter. No Report.
    • Community Service.
      • Relay for Life
        • Friday, April 11, 2014, 2:30 p.m. – 2:30 p.m.
        • Goal is to raise $1,000
        • Multiple ways to contribute:
          • Loom Bracelets
            • Volunteer to make bracelets
            • Sell bracelets
          • Sign-Up to volunteer at an event
          • Sell tickets for the 50/50 raffle - $1 for one ticket and $5 for six tickets
    • Compensation, Benefits, and Equity.
      • Any complaints about WSU closings and delays?
        • Students, faculty and staff were very appreciative of the advanced notice of next day closings
        • Some are aware of falls on campus due to black ice
        • Concerns over closing for cold weather but not for treacherous roads
    • Communications and Marketing. Will work on the USAC website.
    • Nominations / Fundraising. No report.
  • University committees
    • Athletic Council. Had a meeting.
      • Gender equity committee – a lot of reporting to do in the next three months.
    • Dining Services. No report.
      • Seeking volunteers for new representative
    • Parking Services. No report.
    • Sustainability. No report.  Increased email communications.
    • University Diversity Advisory Council
      • Seeking volunteers for new representative
      • Inclusion and fusion grants
        • Awarded 15 or 16 grants last year. 
        • Hoping to increase in future years.
      • Grants relate to formalizing relationships with historically black colleges and universities.
      • Multicultural Millennium Conference in Fall 2014 – save the date information will come out soon.
    • Wellness and Recreation. No report.
    • WSU Bookstore Committee. 
      • Preparing for presentations made during orientation to market WSU products
      • Looking for department to sponsor t-shirts that are being handed out to new employees that attend orientation
      • Barnes & Noble College Division: Social Media awards. 
        • Dr. Hopkins nominated WSU via twitter for having good social media. 
        • Good for promoting WSU to IT savvy people
        • Vote here
      • Promoting a Shop and Inspire Campaign – portion of the proceeds go towards socially relevant social causes in less developed countries.
      • One-week sale on Jansport clothing & short sleeved t-shirts in March.
    • Staff Council Human Resources Committee.  No report.
    • OSCHE (Ohio Staff Council of Higher Education). No report.

Questions or issues from other unclassified staff in attendance.

Schedule Reminders

  • Race, Class, Gender, Sexuality Symposium – Friday, February21, 2014, 8:30 a.m. – 4:00 p.m., Student Union
  • We Serve U: Paws for Ability – Saturday, February 22, 2014, 10:00 p.m., WSU Nutter Center
  • Staff Development Day: Getting to Know U – Friday, March 7, 2014, 8:30 a.m. – 4:30 p.m., Student Union Atrium
  • Staff Council – Wednesday, March 12, 2014, 2:00 – 4:00 p.m., 267 University Hall
  • USAC Meeting – Thursday, March 13, 2014, 9:00 – 10:30 a.m., E157 Student Union

Chair Audwin Jones adjourned the meeting at 10:30am.

Adjourn meeting:  The meeting was adjourned at 10:33am.

USAC: The purpose of the Unclassified Staff Advisory Council(USAC) is to represent its members to the university by: promoting their general welfare; advocating for unclassified staff through active participation in university governance structure; reviewing, initiating and making recommendation on relevant university policies and procedures; encouraging and facilitating communication among members; and encouraging professional development opportunities. One of the prime responsibilities of this council is to serve the educational community by creating and maintaining an environment conducive to the teaching, learning, research, and service functions of higher education. The recommendations of the council are submitted to the University President.

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