Unclassified Staff Advisory Council
Thursday, March 14, 2013
157E Student Union
In attendance: David Bringhurst, Helen Dean, , D.R. Fannin, Audwin Jones, Susan Kracus, Megan McCurdy, Jamie Norris, Jenny Papadakis, Jacqueline Robinson, Aaron Skira, Craig This, Sommer Todd, Cindy Vanzant, Susan Wehmeyer, Chris Bethel, , Steven Johnson, Sheila Nahrgang, Mary Raider, Courtney Smith, Melissa Vanzant, Jeff Cowgill, Bryan Martin.
Regrets: Mark Hibner, Jonathan Jackson, Jill Putoff, Valita Wilhoite
Absent: Wendy Chetcuti, Bev Denlinger, David Finnie, Marty Jenkins, Gretchen Rentz
- Call meeting to order: Craig This called the meeting to order at 9:00 a.m.
- The minutes of February 14, 2013 were approved.
- Update on USAC Issues
- The President’s Award for Excellence representatives are Joan Bernstein, Audwin Jones, Cheryl Little Jacqueline Robinson. The past chairs of USAC and CSAC co-chair the committee. David Bringhurst will serve in this capacity. [Note: in future USAC should plan to rotate the other members of the committee]
- Performance Appraisal Review Committee, report by Audwin Jones. The members have held 3 meetings to date. The committee has momentum and optimism. An electronic review process is under investigation. Best practices are being reviewed from other institutions. The committee is meeting weekly in the hope of getting a new process in place by July.
- Tobacco On Campus, report by D. R. Fannin.
- A student presenter met with the committee on Monday to review practices at the Big 10 and Horizon League schools. Valparaiso and Cleveland State are tobacco free campuses. OSU has announced that tobacco free status as of this fall.
- Preliminary numbers from the campus survey showed 44% in favor of going tobacco free. The number increased to 64% if WSU was willing to provide a cessation program.
- WSU does have a cessation program which is not typically well attended. Students and employees may be unaware of it.
- The committee is considering how much weight to give to the survey compared to best practices. The members are looking at correlating survey data to reveal the bias of the survey responses from various constituencies such as faculty, staff, students, smokers and non-smokers.
- The committee is meeting twice each week on Mondays and Thursdays to prepare a recommendation.
- Enforcement methods and the disposition of litter from cigarettes are concerns. The survey received 1000 responses in the first two hours.
- Health Insurance Committee, report by Audwin Jones and Aaron Skira.
- A consultant has been hired to help with an RFP for the prescription plan and health insurance. The consultant will write the RFP and committee will review it.
- WSU had not sought bids for 6 or 7 years. Because WSU is self-funded, a wellness program is needed to help contain costs and make the institution more appealing to vendors.
- Some data from the wellness initiative has been compiled but has not been shared.
- The committee will be trained in the basics of insurance so that the decision will be well-informed. The next meeting is in March, and a decision should be made by June in order to be ready for the open enrollment period in October.
- The representatives were asked to inquire whether the university might be willing to initiate a week-long residential smoking cessation program or if BSOM WIP program might be willing to take on such a project.
- Print Management RFP Development and Review Committee, report by Jamie Norris. The committee is looking to see if partnerships can be developed with Central State and Clark State for an Enterprise Managed Print Service to reduce costs associated with printing services.
- Relay for Life, report by Jenny Papadakis.
- The relay will run April 13-14. Jenny is coordinating a USAC team called “Unclassified Through the Decades.” Participants are encouraged to wear vintage clothing. Buckets are available to USAC members who are willing and able to collect in their areas. She is accepting both donations and walkers. Suggestions are needed for something to sell to raise money. The team goal is $1,000. CSAC members have been invited to join the USAC team. Contact Jenny firstname.lastname@example.org to sign up for a 2 hour shift or contribute via the 10/10/10 method: come for 10 minutes; spend $10; tell 10 people.
- Strategic Plan, report by Craig This.
- Craig distributed a handout as a follow up to Dr. Sweeney’s presentation.
- Personal and Professional Development is desired for individuals at WSU but the goal and measurement remains under consideration. Full participation across the board may not be realistic or necessary. Some staff may be happy maintaining their job knowledge and have no desire to advance beyond their present position.
- Interest in some sort of focus on the advancement of internal candidates was raised. Once the university has spent money on development an effort should be made to keep the talent and training at WSU.
- An interest in succession planning and mentoring was expressed.
- Goal #5 -- Valued resources:
- Human Resources issues remain USAC’s number one concern. Feedback from USAC constituents indicates that HR is not meeting staff needs with regard to support and record keeping.
- leave documentation has been inaccurate
- job audits have not been addressed
- new positions have not been processed in a timely manner
- support for personnel issues is lacking
- lack of communication persists
- compensation analysis is needed
- updated staff handbooks are needed
- Collaboration with other universities to offer staff access to degrees not offered at WSU was requested. WSU had such a program at one time with other Ohio colleges, but it was discontinued.
- University committee updates
- Athletic Council.
- Dining Services, Report by Melissa Vanzant.
- Vendor reviews are proceeding.
- Four vendors remain. All RFPs have been received. A comparison was prepared by the Finance office.
- Two vendors will be invited to come back to make a final presentation the week of 3/25/13.
- If a new vendor is selected, the transition will occur by 5/1/13. Finalists will be identified soon.
- Parking Services.
- Semester Conversion.
- University Diversity Advisory Council.
- University Staff Council.
- Wellness & Recreation, report by Susan Kracus.
- The committee has been relatively quiet. The idea of opening the fitness center at 6:00 a.m. was investigated. The cost would be about $11,000 per year to open earlier.
- Everyone who has taken the biometrics screening and completed the online form should have received a confirming email.
- WSU Bookstore Committee.
- Staff Council Human Resources Committee.
- Lake Campus.
- Guest Speaker: Robert Fyffe, Vice President for Research and Graduate Studies, Centers of Excellence Update.
- Upcoming dates:
- April 4, 9-10:30 a.m., E157 Student Union, Guest Speaker: Hunt Brown, Sustainability
- Staff Council—April 10, 2-4:00 p.m., 267 University Hall
- Budget Workshop—April 11, 8:30 a.m., Apollo Room
- Craig This adjourned the meeting at 10:40 a.m.
USAC: The purpose of the Unclassified Staff Advisory Council(USAC) is to represent its members to the university by: promoting their general welfare; advocating for unclassified staff through active participation in university governance structure; reviewing, initiating and making recommendation on relevant university policies and procedures; encouraging and facilitating communication among members; and encouraging professional development opportunities. One of the prime responsibilities of this council is to serve the educational community by creating and maintaining an environment conducive to the teaching, learning, research, and service functions of higher education. The recommendations of the council are submitted to the University President.