Unclassified Staff Advisory Council
 

MINUTES

Thursday, January 12, 2012
9–10:30 a.m.
008 Student Union


IN ATTENDANCE

USAC Council Members: David Bringhurst (Chair), Audwin Jones, Jennifer McCamis, Megan McCurdy, Jacqueline Neal, Craig This, Susan Wehmeyer

University Committee Members: Marian Brainerd, Colleen Hayden, Mary Raider (formerly Mary Healea), Marty Jenkins, Courtney Smith, Melissa Vanzant, Chris Wydman

Guest(s): Julia Acosta

Absent: Brandy Foster, Jamie Norris, Nancy Pestian, Wendy Riddell, Jacqueline Robinson, Cindy Vanzant, Wendy Chetcuti, Susan D’Autremont, David Finnie, Curt Pederson [resignation], Jill Puthoff, Gretchen Rentz, Valita Wilhoite

A) Call meeting to order—Meeting was called to order by David Bringhurst, USAC Chair, at 9:07 a.m.

B) Approval of minutes from December 8, 2011 meeting—Minutes were approved as presented.

C) Officer's report

  • 2008 Survey Follow-Up:  The Staff Council discussed items in administration’s response to the follow-up which alluded to progress.  The Council asked for data supporting the reported progress. A draft communication update to staff will be prepared for review by The Staff Council. The communication should be ready for review by the first week of February.
  • Henry Limouze asked the Council to prepare a bulleted list of priorities from the 2008 Survey Follow-Up.
  • The Staff Council discussed Albert Bondurant’s performance appraisal tool. This form will be released for use in evaluating the employee performance of calendar year 2012. Concern was expressed that if forms are available for discussion with staff as soon as possible since we are already in the 2012 evaluation period. The form is expected to be electronically available for download by next Wednesday. The announcement will come from the Provost’s office. 
  • CSAC members of Staff Council raised the possibility of initiated bottom up evaluations of employee appraisals of supervisors. Support for the concept is growing and is already occurring on campus in various units. President Hopkins serves as an example of the concept in practice. Six months ago, he invited an outside auditor to conduct a review of his performance and invited feedback from various employees.
  • Changes in the appraisal process will necessitate a culture change for many at Wright State. Such changes take time to implement. USAC members are uniquely positioned to exert influence on the process of change because many both prepare and received performance appraisals.
  • Changes to the Wright Way Policy have not been uniformly communicated across campus. Robert Sweeney is responsible for editing and communicating the changes to the Wright Way and was not aware that gaps in communication existed. The current process is to communicate changes to the business managers with the understanding that they will relay them within their units. The issue is being reviewed to make sure that there will be general communication about the changes. It was noted that although the Wright Way is online, printed copies should be retained pending completion of updates to referral notes. The current referrals point to printed page numbers, which do not correspond to electronic locations. 
  • The potential of shared governance remains an area of interest. A grass-roots effort might be required to lead the discussions forward. The next step will be to review the current situation to discover opportunities for change.

D) USAC subcommittee status reports

  • Bylaws and Charter: The committee hopes that an update will be available in February. USAC will need to make a decision by next month what bylaws will be used for the next election. 
  • Community Service: We Serve U requests volunteers for the Science Olympiad on January 28th. Sign up online at http://www.wright.edu/weserveu/projects.html#fall2011. A presentation by George Fry to USAC about Relay for Life is under consideration.
  • Compensation, Benefits, & Equity: The bereavement leave proposal is delayed pending data from other academic institutions in Ohio. The committee has not received very enthusiastic support for changes in the bereavement policy from members of the WSU community. Changes would primarily affect newer employees and may not be an issue for the majority of our constituency. 
  • Communications & Marketing: Nothing to Report.
  • Nominations & Fundraising: Nothing to Report.

E) University committee updates

  • Athletic Council: Nothing to report.
  • Dining Services: Credit cards are now being accepted at all locations. No meeting was held in December.
  • Parking Services: Nothing to report. The committee has met once this year but has not met since last USAC meeting.
  • Semester Conversion: An open informational meeting will be held at 9am Friday, January 13th in 156 Student Union. Wright State has made good progress compared to other universities working on conversion. The curriculum is virtually done. Testing is ongoing. The fall schedule will come out earlier than usual.  Volunteer students will be asked to register 2 weeks early as a test. Questions and inquiries are encouraged. 
  • Sustainability: Nothing to report.
  • University Diversity Advocacy Council: Nothing to report however, it was noted that the Council is still in existence and plans to schedule the first meeting for the year soon.
  • University Staff Council: A partial report was given with the Officer’s Report. Implementation of the new budgeting model has been pushed back to 2014. A shadow year will still take place beginning in July of 2013. The impact of the change on assessment is being discussed. An update to the directors was presented by the consulting firm. USAC may ask to be invited to future presentations. Ten units, including the Registrar’s Office have been chosen for benchmarking. Peer institutions have been identified by the consultant, but Wright State may select peers and use historical benchmarking as well. A committee will make recommendations to the Provost on the funding in service areas. 
  • Wellness & Recreation
  • WSU Bookstore Committee
  • Staff Council Human Resources Committee: Meeting moved to January 18th. 
  • OSCHE: Curt Pederson has left the university to take another position. We will be looking for a replacement to serve on OSCHE. The past chair has often filled the position. The next meeting will be at Wright State and David will attend.
  • Lake Campus: Noting to report.

F) Questions or issues from other unclassified staff in attendance
A guest from College of Education was introduced. The visit was informational as no one from the college serves on USAC or attends the meetings.

G) Schedule reminders

  • The middle of the year has been reached and overall progress on USAC goals has been good:
    • The follow-up on the 2008 survey is in progress
    • A draft of changes to the bereavement leave policy is in progress
    • Budget oversight is ongoing
    • Staff Development Day has produced two good programs
    • We Serve U has offered numerous opportunities for service
    • OSCHE Data Gathering is in progress
    • A draft of changes to the bylaws is in progress
  • The Board of Trustees:  Friday, January 20, 2012.  This will be an open meeting.  USAC members, especially members of the Benefits and Equity Subcommittee are encouraged to attend.
  • Human Resources Subcommittee:  Wednesday, January 18, 2012
  • Staff Council: Wednesday, February 8, 2012
  • USAC: Thursday, February 9, 2012

H) Adjourn meeting—Meeting was adjourned by David Bringhurst, USAC Chair, at 10:12 a.m.

     
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