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Wright State University

Unclassified Staff Advisory Council


MINUTES

 

April 27, 2006

2:30 – 4:00 pm

E157 Student Union

 

THESE MINUTES WILL BE APPROVED DURING THE NEXT USAC MEETING – MAY 25, 2006

 

IN ATTENDANCE

Mendy Beverly, CATS

Linda Hockaday, College of Education and Human Services

John Sheidler, School of Medicine

Jason Kohlhepp, School of Medicine

David Hurwitz, University College

Gary Sutton, Student Loan Collections

Jay Peterson, Advancement/UDAC

Susan Yeoman, College of Science and Math

Joyce Howes, College of Science and Math

Karin Nevius, University Libraries

Chris Watson, University Libraries

Jill Oroszi, College of Nursing and Health

Mike Coyle, Grounds Maintenance

Al Boggs, Human Resources

Sharon Shaw, Human Resources

Amy Newsome, CATS

Greg Kojola, School of Medicine

Barb Bullock, Institutional Research

Edwin Mayes, University College

 

The meeting was called to order by Mendy Beverly, USAC Chair at 2:35 pm.

 

I. Welcome by Mendy Beverly

 

II.  Approval of Minutes from March 30, 2006

  • A motion was made by Dave Hurwtiz to approve the March 30, 2006 minutes as written.

  • The motion was seconded by Joyce Howse.

  • The minutes were approved as written.

III. Committee Reports

      a.  Athletic Council

  • Met Friday, April 21, 2006

  • Coaches' Corner with Bridget Williams, Head Coach Women's Basketball

  • Nominations for Officers for 2006-07

  • Subcommittee Year End Reports are due 5/17/06

  • Mike Cusack gave a Spring Sports Update

  • Upcoming Events

  1. April 28 - 7:00 p.m. - Baseball at UW-Milwaukee

  2. April 29 - ALL DAY - Women's Track at Hillsdale Invitational

  3. April 29 - 1:00 p.m. - Softball vs. Cleveland State (DH)

  4. April 29 - 2:00 p.m. - Baseball at UW-Milwaukee (DH)

  5. April 30 - 1:00 p.m. - Softball vs. Cleveland State

  6. May 01 - ALL DAY - Golf at Horizon League Championships

  7. May 02 - ALL DAY - Golf at Horizon League Championships

  8. May 02 - 6:00 p.m. - Baseball vs. Dayton (DH)

  9. May 04 - 2:00 p.m. - Softball vs. Detroit (DH)

  10. May 05 - ALL DAY - Women's Track at Rocket Open

  • Next Mtg- (final mtg of the year) May 26, 2006

 

      b.      Parking Services

  • Lot 13 – closing date is unknown at this time.  Trying to push the closing as close to summer quarter as possible.  The raised prairie area between lots 16 and 17 (in front of FAWC and Russ) is still under consideration as an expansion site.  They are checking on environmental concerns before making a final decision (runoff, etc.).  If approved, this new lot should be ready in time for fall quarter.

 

  • Concerns have been expressed about finding spaces in the gated lots between daytime and evening classes for faculty.  The gates will be adjusted to open automatically at 5 PM now instead of 4 PM.  This will allow those coming in for evening classes to get into spaces that are being vacated by those leaving at 5 PM.

 

  • There is still some thought being given to the possibility of further reducing “A” parking across campus.  In some areas, many of these spots are underutilized for long periods of time during the day.

 

  • Student representatives expressed concerns about faculty/staff parking in student spaces – especially in lots 6 and 7.  Faculty and staff are encouraged to park in the gated lot 8 if there are spaces available, leaving student spaces for students.

 

  • Students proposed adding visitor parking spaces in the area near The Woods housing to accommodate people who visit students in on campus housing.  This recommendation is being considered.

 

      c.       Wellness and Recreation

  • Met April 12, 2006

  • University Challenge was a success, Library won this year's trophy

  • Committee has a new web site, http://www.wright.edu/admin/wellness/

  • Weight Watchers, participation is going strong

  • May 4th, Spring Quarter Blood Drive

  • June 21, Faculty, Staff, Retiree Picnic

  • Next meeting - May 10, 2006

 

      d.      University Dining Services

  • The search for the new food vendor is ongoing.  Aramark and Sodexho have both given presentations.  The new service should be in place by July 1, 2006

 

      e.       University Diversity Advisory Council

  • There are nor subcommittee reports at this time.  However, we heartily support the attendance at this year's Quest for Community, as well as the various lectures taking place recently - including the Presidential lecture Series Speaker - Mike Farrell, and the AHNA speaker - Bill Ong Hing.  We want to congratulate all of the terrific programming being put forth recently be the Bolinga Center, the Women's Center, AHNA, Student Services, Presidential Lecture Series, Human Resources and others.

 

      f.        WSU Staff Council

  • Staff Development Day Update - The theme is "Here We Grow Again..."  Some of the tentative workshops planned are: Preventing Sexual Harassment, Workplace Violence Prevention, Managing Your Boss, What Are Your Benefits, Really?  A Save the Date flyer will be coming out soon.

 

      g.       Strategic Planning Council

  • No Report at this time.

 

V. Old Business

     a. Update from Human Resources

  • The  Peer Review Process has been completed.  There were reviews.  71% resulted in a changed pay band, changed title, or both.  50% increased in salary band, mainly due to changes in job content since completion of the first PDQ or additional information.  Positions were not changed if the evaluation by the committee was the same or lower than the original assignment.  However, no position went down in salary band due to the review.  Employees that requested a review will be notified of the results.  In addition, all unclassified employees will receive a confirmation of their title, classification and salary band.

 

  • The Annual Increase Process is underway.  If an employee is below the minimum of their new pay band, they will be increased to the minimum and then receive the normal yearly increase.

 

  • Human Resources is about to begin an evaluation and classification for unclassified hourly staff.  The process will be similar to the process recently completed.  Employees will be asked to complete updated PDQs to ensure that the most up-to-date information is used during this evaluation process.  It is anticipated that this process will take several months to complete.

 

  • Human Resources continues to work on a Policies and Procedures manual in order to provide structure to the hiring, promotion and raise process.  The recommendations are currently being reviewed by Matt Filipic.  They will also be shared with Cabinet and/or Council.  HR is also working on an applicant tracking system (coming Fall 06) which will allow the university to review hiring practices/processes.

 

  • Regarding ongoing position reviews: HR plans to review 20% of positions per year with priority going to those areas that have been restructured recently.  The Peer Review process may continue to be used - this is under consideration.  Joyce Howse made the suggestion that if there were the case, we should consider make the Peer Review Committee a standing committee of USAC.

 

      b. USAC Elections

  • We have been unable to get a list of unclassified staff that is divided by Academic and Academic Support designations.  In order to complete the elections in a timely fashion, USAC decided to submit the entire list to the unclassified staff with a letter of explanation.

 

VI.            VI. New Business

      a.  Leave Committee

  • A new committee has been formed  and met to discuss leave issues for classified and unclassified staff.  The first issue being discussed is parental leave.

 

The meeting was adjourned by Mendy Beverly, USAC Chair at 3:25 pm.

 

Next Meeting:           Thursday, May 25, 2006

                                    2:30-4:00 pm

                                    E103 Student Union


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