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Wright State University

Unclassified Staff Advisory Council


Minutes

April 29, 2004

The meeting was held in Room 158 University Hall. USAC Chair, Donna Totten called the meeting to order at 2:30.  

Attendees included:
Mendy Beverly, CaTS
Todd Brittingham, Registrar's Office
Lura Clapper, Budget Planning And Resource Analysis
Mary Clem, CaTS
Sharon Daugherty, School of Professional Psychology
Jerry, Hagan, Environmental Health & Safety
Joyce Howes, College of Science and Math
Tamara Jones, Human Resources
Cindy Norbut, Budget Planning And Resource Analysis
Bob Noss, Intercollegiate Athletics-Administration
Curt Pederson, Psychology
Jen Rice, Admissions
Jacqueline Robinson, General Accounting
Marianne Shreck, Research and Sponsored Programs
Gary Sutton, Bursar/Student Loans and Collections
Donna, Totten, Business and Fiscal Affairs
Carol Vuckovich, Internal Audit
Toni Walchner, Office of the Controller
Chris Watson, University Libraries
Susan Wehmeyer, University Libraries

APPROVAL of MINUTES

The minutes of the USAC meeting of March 18, 2004 were approved as posted on the website. 

COMMITTEE REPORTS

Athletics - Curt Pederson

The Athletics Council met on Friday morning, 4/2/04.

1.  The five-year minority plan was scheduled for a 4/21/04 presentation.

2.  Council members are being surveyed as part of the Athletics Director review process.  Surveys were due to the committee chair on 4/27/04.

3.  WSU remains number one in gender equity.  A pregnancy policy is still being worked and nearing completion.

4.  The Student Athletes Advisory Council has several on going and planned community service projects.  Among them--Habitat for Humanity, a 5K run/walk, and Special Olympics.

5.  Student government reported completion of the parking study with final data scheduled for release at the end of spring quarter.  They also have a number of community service projects including the American Cancer Society's Relay for Life, Habitat for Humanity, and Rowdy Round Tour.

6.  Associate AD, Paul Newman, gave the Sports Update.  The spring sports teams are off to a bit of a slow start due primarily to competition against southern teams who have had a chance to practice outside due to the weather.  The Pavilion project is close to full funding.  Once ground is broken, it should only take about 6-8 months to construct.  The search for a new baseball coach is scheduled to begin in May.  Athletic Hall of Fame ballots are out and 5-6 inductees are expected at the 6/5/04 banquet.  The annual sports banquet is scheduled for Sunday afternoon 6/6/04.

7.  The next meeting is scheduled for Friday, 4/30/04 at 8 a.m.

Add on:

The first group of inductees to the Wright State University Baseball and Softball Walks of Fame will be honored at games on May 2 and May 8.
The softball team will honor six former players and coaches as part of Senior Day prior to the game against Loyola on Sunday, May 2. Game time is 1 pm.
The baseball team will honor former players as part of Alumni Day Saturday, May 8 at Nischwitz Stadium as the Raiders host a double header against UW-Milwaukee. Game time is Noon. Also, in between games, head coach Ron Nischwitz will be honored.  Nisch is leaving as head coach after 30 seasons and will continue with the University as its first Head Coach Emeritus.

Dining - Chris Watson
View the official minutes of the Dining Services Committee meeting of 4/15/04. 

Parking Services - D.R. Fannin
D.R. was not present and had no report.

Recreation and Wellness - Bob Noss
The Greene County Heart Association Walk was a success, raising $2500. 

A Lake Campus Employee and Retiree Picnic will be May 27th.  The Main Campus Employee and Retiree Picnic will be June 22 with a rain date of June 24.  A Jamaican theme is planned, including steel drums.

National employee health and fitness week is May 17th.  Terri Roselli, a Fairborn resident and Dr. Phil Weight Loss Challenge participant, will talk May 17

University Diversity Advisory Council - Marianne Shreck

Brochure
Brochure for the recruitment of a more culturally diverse faculty and staff is on track.  It should be completed by the end of spring quarter and will be used the for summer recruitment. 

Internships/Co-op Placements/Job Fairs
The internship project is in the works.  Students from Sinclair will get an overview of their field.  A mentoring team is looking at student involvement and preparation.  The council wants to develop a process to identify at-risk students and add a program for them in addition to SOAR.  A learning community for African American students in addition to their regular learning community is also being discusses.

OLD BUSINESS

Unclassified Staff Handbook
The handbook has been delayed by the need to insert language dealing with the concealed weapon law.  The Office of General Counsel is devising wording.  Human Resources is working on a cover while we wait.


NEW BUSINESS

Performance Management Software
Tamara Jones offered an overview of the the performance management software that will be tested by Pilot groups this summer.  If the test is successful, HR would train staff in it's use and begin using it in January 2005. 

The software can be used for both classified and unclassified evaluations.  It includes the ability to allow multiple raters, self-appraisal, goal-tracking and event logs.  It is designed to reduce the "halo effect" by increasing objectivity.  Both the employee and supervisor can add to the review throughout the year.  Goals can be weighted in importance.  As factors in each competency are evaluated, the software adds suggested narrative text which can be customized as desired.  The software also points out inappropriate language. 

Two thousand ideas for performance coaching are available.  Ideas are categorized by competency.

Emergency Evacuation Drills
As part of the emergency planning process, emergency evacuation drills have been approved by the President's cabinet.  Drills will begin in June.  University Hall will be the first building affected.  A warning of an upcoming drill will be posted to the "announce" list advising the week the drill can be expected, but not the date or time.  Millett Hall has been scheduled for the week of June12th.  Residence Halls will be the week of September 13th. 

Everyone should be familiar with the Fire Safety Plan at http://www.wright.edu/wrightway/6014.html

Donna Totten
This was Donna's last USAC meeting because she is moving to Tennessee.  The council thanked Donna for her many accomplishments during her tenure as USAC Chair.  Joyce Howes, the Chair-Elect for fall will assume the duties of Chair May 1st.

Adjournment
The meeting was adjourned at 4:15 p.m.

 NEXT MEETING
The next meeting of USAC will be Thursday, May 20th at 2:30.  Room to be announced.
 

Minutes submitted by Susan Wehmeyer, USAC Secretary, 4/30/04.
 


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Revised: 30 April 2004; updated with Dining Services Minutes 2/18/04