The meeting was held in Room 158 University Hall. USAC
Chair, Donna Totten called the meeting to order at 2:33.
Mendy Beverly, CaTS
Todd Brittingham, Registrar's Office
Kathi Herrick, University Libraries
Curt Pederson, Psychology
Jen Rice, Admissions
Marianne Shreck, Research and Sponsored Programs
David Stuart, CaTS
Gary Sutton, Bursar/Student Loans and Collections
Donna, Totten, Business and Fiscal Affairs
Chris Watson, University Libraries
Susan Wehmeyer, University Libraries
APPROVAL of MINUTES
The minutes of the USAC meeting of January 15, 2004
were approved as posted on the website.
Athletics - Curt Pederson
Minutes of the meeting of 3/5/04
1. Bob Grant, Director of Development for Athletics and Samantha Ault,
Sports Promotion Director, gave an Athletics Marketing Update. Average
attendance at men's basketball games increased by almost 1200 from 4361
last year to 5502 this past season. Both years were tops in the Horizon
League. In comparison, the average attendance this year would place WSU
also first in the MAC and MVC and fourth in the A-10. Several ideas
from Marketing students are also being explored for implementation next
year. A "Slammin' Season Starter" similar to Fall Fest with team
introductions and a band, Spirit Clubs, and Raider Plus Cards were three
of the ideas highlighted. In-game fan activities were also mentioned
for other sports. The athletics website has more details.
2. From the Committee reports: Academic Affairs is looking at 5th year
scholarships for some student-athletes needing an extra year because of
their major. Education, for example. Student Welfare is nearing a vote
on a pregnancy policy.
3. The Student Athletes Advisory Council (SAAC) reported they approved
the pregnancy policy. Involvement in community service continues with
the Project Read program at Five Points Elementary, distribution of
Valentine's Day bears at Children's Memorial Hospital, a May 8th
Run/Walk at King's Island and plans for a Habitat for Humanity project
in the spring.
4. Rod Perry, Associate Director of Compliance & Academic Services,
presented information on the definition of "athletically related
activities" for in-season and out-of-season programs.
4. Dr. Cusack summarized the winter sports teams. The women's
basketball team was young and finished the season strong. On the men's
side, the season overall went much better than some had forecast and
Paul Biancardi was named Horizon League Coach of the Year. Swimming &
diving won their second straight Horizon League championship for both
the women's and men's teams. Matt Liddy did a tremendous job and was
also named the Horizon League Coach of the Year for Swimming & Diving.
The spring sports teams have started their seasons.
5. The next meeting is scheduled for Friday, 4/3/04.
Dining - Chris Watson
View the official minutes of the Dining
Services Committee meeting of 3/18/04.
Chris reported that a new "casual catering" option has been added
with lower prices for pickup and carry items such as cookies. The
new menu is online http://www.wright.edu/admin/foodserv/catering/ccatering.html
The next stop on the culinary tour of the globe is the Australia.
Spring quarter will feature a new item, Buffalo chicken pizza at Pizza
Hut. A smoothie cart has been added near campus recreation.
The Hangar will be closed this summer due to visiting camps. WSU
offers the second lowest cost board plan in Ohio and some students are
running out of food dollars before finals. An increase to
$600.00/quarter is under discussion. One of the student members of
the committee conducted a survey of resident students. He reported that
most complaints centered on hours of service on weekends. A full
report will be made at the next meeting. Little siblings weekend
will be April 24th. Some lower cost food options for that weekend are being discussed.
Parking Services - D.R.
Meeting Date: March 11, 2004
- It was announced at the meeting that the
committee would meet at least once a quarter.
- Student Government representatives made a
presentation to the Committee based on a study they recently conducted
that tried to gauge the availability of parking at any given time in
any given lot. Briefly, their findings were that parking is readily
available on campus at all times of the day.
- To alleviate the ongoing difficulty faced by
students, Student Government made a recommendation to the committee
that the University provide a moving van service to help students that
live in dorms transport large, bulky items from remote parking to
curbside. The Committee took the recommendation under advisement.
- Discussion was made in regard to correcting some
lot markings (painted lines) in the student areas of lot 7 and lot 10
and also adding a “No Student Parking’” sign to the existing signage
for Dunbar Library’s visitor spaces in lot 11.
- Next Meeting TBA
Recreation and Wellness -
March 9, 2004 Minutes
American Heart Association Walk will be held April 24 with a Kickoff
Luncheon set for March 31 in Student Union E156 Noon-1 pm. Great event
that will include a 3-mile walk, a family health workshop and prizes
(Aretha Franklin concert tickets, chair massages and others), starting
and ending at the Nutter Center. WSU had 51 walkers last year that
raised over $2,300 and the goal this year is 100 walkers and $5,000.
The committee will issue challenges to reach the goals. For more
information, contact Kathy Arnett at ext. 5816 or by email at
email@example.com. Look for more details later through email
and campus mail.
Euchre Night (March 13) was a success with at least 25 registered.
Cea Cohen, laughter in the work place luncheon March 10, was a
success with almost 100 registered.
The Spring Healthbreak Lunch will be Terry McCoskey, a local
chiropractor, on Wed., April 21.
A Lake Campus Employee and Retiree Picnic will be planned for the
spring but a date has yet to be set. The Main Campus Employee and
Retiree Picnic will be June 22 with a rain date of June 24. Look for
Tentatively Terri Roselli, a Fairborn resident and Dr. Phil Weight
Loss Challenge participant, will talk May 17
Poker Walk is May 19, National Employee and Fitness Day.
Next Meeting is Tuesday, April 13 at 9 am.
University Diversity Advisory Council -
University Diversity Advisory Council (UDAC)
Recruitment and Retention Subcommittee Notes from March 10, 2004,
Brochure for the recruitment of a more culturally diverse faculty
and staff is on track. It should be completed by the end of spring
quarter and will be used the for summer recruitment.
Internships/Co-op Placements/Job Fairs
Long term goal is a WSU job fair. HR is currently looking into
attending local job fairs, particularly the Dayton Urban League job
fair, in the hopes of recruiting a more culturally diverse faculty and
Revised classification system for Unclassified
Staff will be put in place with the next fiscal year.
There will be central budgeting for internships and
There are additional possibilities for temporary
help besides Belcan, see Alan Boggs in HR for details.
A suggestion was made to use internships and co-ops
to help departments who are losing staff to the Banner System
They are looking at the several existing mentoring programs on
campus so they do not duplicate effort.
Strategic Planning Committee -
Donna is serving on a subcommittee to review progress on the plan.
They are looking at progress indicators. She will give a more
comprehensive report later.
Unclassified Staff Handbook
Communications and Marketing have reviewed the final draft. It is
now with Buddy Berry for preparation to distribute online. It
won't be much longer. Really! A few copies will be printed
to distribute to new staff.
Holiday Hospitality Program
It was suggested that USAC sponsor a Holiday Hospitality program.
Such programs link willing hosts with faculty, staff or students to
share a holiday meal. Donna asked for volunteers to serve on a
USAC committee to investigate options for next year and received a
number of responses representing a mix of classified and unclassified
employees and students.
The council discussed reorganizing the election of council
representatives. A motion to revise the constituencies as follows
was approved unanimously:
USAC will be reorganized into 2 constituencies 1)
Academics 2) Support, Student Affairs,
Business (i.e. all others).
Seven (7) representatives will be elected from Academics. There
are 472 members of this group yielding a 67.7 to one ratio. Five (5)
representatives will be elected from Support, Student Affairs and
Business. There are 322 members of this group, yielding a
64.4 to one ratio.
The academics group will elect 2 members each year, and three members
every third year. Support, Student Affairs and Business will elect
2 members each year and 1 member every third year. Overall 4
members will be elected each year.
Because CaTS now reports to the Academic division, Mandy Beverly and
David Stuart will fill the openings left by Cheryl Lauricella and Susan
Wehmeyer and 2 more representatives will be elected this year.
It was proposed that USAC should make it easier for
representatives from smaller departments to get elected. After
discussion it was unanimously agreed that all nominees who agree
to run will be placed on the ballot rather than just the top 3 choices.
Nominees will be asked to submit a paragraph indicating their interest
and ability to serve which will be added either to the ballot or to the
Resulting From the Changes in Representation
I-Name and Membership
All Wright State University unclassified personnel, except hourly
unclassified, shall be defined as unclassified staff. The
Unclassified Staff Advisory Council shall be composed of members
elected from the unclassified staff.
The purpose of the Unclassified Staff Advisory Council shall be
to represent its members to the university by:
- promoting their general welfare;
- advocating for unclassified staff through
active participation in university governance structure;
- reviewing, initiating and making
recommendation on relevant university policies and procedures;
- encouraging and facilitating communication
among members; and
- encouraging professional development
Furthermore, one of the prime responsibilities of this
council shall be to serve the educational community. This shall
include creating and maintaining an environment conducive to the
teaching, learning, research and service functions of higher
education. The recommendations of the council shall be submitted to
the university president.
All unclassified staff (as defined above) shall be eligible to
vote and hold offices.
The membership of the council shall be composed of
twelve elected members. The constituencies from which council
members shall be chosen are defined as:
Business and Advancement
- Business and Advancement, Academic
Support, Student Affairs (all others)
The number of representatives for all constituencies shall
be proportional to the number of staff in those constituencies. This
proportion shall be re-evaluated at least every five years. Members
of the council shall be elected for three-year terms, with one-third
being elected each year. Members may not hold consecutive three-year
Section IV-Officers and Committees
Officers of the Unclassified Staff Advisory Council shall be a
chair, chair-elect, immediate past chair and a secretary. The
secretary and chair-elect shall be elected each year by the council
from all members of the council. At the conclusion of the chair's
term, the chair-elect shall become chair for the next year.
Duties of the Officers
- The chair shall preside at all meetings, and
the chair (or designee) shall represent the unclassified staff to
all appropriate bodies and individuals.
- The chair-elect shall assume all
responsibilities of the chair in case of the chair's absence or
- The secretary shall maintain a record of all
meetings, assist with correspondence, record attendance, and
maintain election eligibility and voting records. The secretary
shall distribute the minutes of the Unclassified Staff Advisory
Council meetings to the unclassified staff and keep the
unclassified staff informed of activities of the council.
- The immediate past chair shall meet with the
officers and attend USAC meetings to provide advice and continuity
for the organization.
The officers shall be responsible for maintaining the budget
of the Unclassified Staff Advisory Council in consultation with the
council and in accordance with university policy.
University Staff Council
Five representatives to the University Staff Council shall be
appointed by the USAC Chair from among the members of the
Unclassified Staff Advisory Council (USAC.). The USAC Chair shall
serve as one of the five
a members of
the council during his/her term of office. A representative from
each of the four USAC constituencies will serve 2 year terms:
Academics, Academic Support, Business and Advancement, Student
Affairs. Representatives from Academics and Student Affairs will be
appointed in the spring of odd years to begin service in the fall.
Representatives from Academic Support and Business and Advancement
will be appointed in the spring of even years to begin service in
the fall. Two representatives from each constituency will
serve 2 year terms. Representatives from Academics will be
appointed in the spring of odd years to begin service in the fall.
Representatives may continue to serve on the University Staff
Council after their term as a USAC representative has expired. The
USAC Chair may be appointed as a representative from their own
constituency after their service as chair has expired. The
Chair-elect will serve as an ex-officio member of the University
Other University Committees and Task Forces
The officers shall be responsible for appointing, or recommending
to the president, representatives to serve on
university committees or task forces. Representatives will be
selected from letters of interest submitted by prospective
candidates. All unclassified staff are eligible for appointment.
The term of service for representatives on university committees
or task forces shall be set by the bylaws of the applicable
committee. If no length of term is specified, service shall be for
one academic year. Representatives shall not serve more than 2
consecutive terms. Replacement representatives, if needed shall
complete the length of the original term, but are eligible for
appointment to their own term of service.
Meetings of the Unclassified Staff Advisory Council shall be
held on a monthly basis. An informational meeting of the entire
unclassified staff shall be called by the council each spring
Special meetings of the full unclassified staff may be called
by the university president, by request of fifty unclassified staff,
or by a majority of the members of the Unclassified Staff Advisory
Council. The secretary shall provide at least two weeks notice of
all special meetings. A quorum for transacting business at special
meetings shall be one-fifth of all unclassified staff members.
The annual election shall be held during the spring quarter
prior to the annual meeting. The nomination ballot will contain the
names of all the unclassified staff who are in the constituency.
The individuals receiving the highest number of votes on the
nomination ballot All nominated individuals will be asked if
they desire to run and if so, to write a paragraph of interest to be
will be those placed on the election ballot or on the USAC
website. The names of all those who desire to run will be placed on
the election ballot. The election ballot shall have at least
two names placed on the ballot for every position. In case of
a tie on the nomination ballot, more than two names per position may
appear on the election ballot. In case of a tie on the election
ballot, a run-off election will occur for that position.
Constituency groups with three members will have one
member elected to council each year. For the constituency group with
two members, only one member at a time will be elected. If in a
single constituency group, the term of more than one member expires
in the same year, then the following will occur at the next
election: The individual receiving the highest number of votes shall
serve three years and the individual receiving the second-highest
number shall serve two years. The Academic constituency will
elect 2 members each year and 3 members every third year for a total
of 7 members. The Business and Advancement, Academic Support and
Student Affairs Constituency will elect 2 members each year and 1
member every third year for a total of 5 members. Overall, four
members (one third) will be elected each year.
Upon resignation of a member, the council shall appoint a
representative from that constituency to fill the vacant position
until the next annual election. The individual elected at the
election shall serve the unexpired term of the resignee.
Section VII-Authorities and Amendments
The council shall be governed by this charter and other
applicable policies and procedures of the university and the state
of Ohio. The council shall have the authority to establish bylaws in
consultation with the university president. The original charter was
approved by President Kegerreis on June 1, 1984 as noted in the
Proceedings of the Board of Trustees, Volume XVII, dated June 1,
Original: June 19, 1984
Revised: February 1989
Donna addressed concerns which were raised regarding the
stipends now being paid to USAC officers. She apologized to the council
members for not providing some background information at January's
meeting in case they were approached about the issue. She provided the
following information. Officers of the Classified Staff Advisory Council
have received stipends for several years. Donna was approached by a
USAC member asking why USAC officers were not compensated as well. As
with all other inquiries she receives, she tried to find an answer. The
University Administration approved the stipends as an equality issue so
that USAC officers would be compensated similarly to CSAC officers for
the added duties these officers are assigned. Staff who continue
to have concerns about this issue should contact
Campus Scholarship Campaign
Nan-c Moss spoke to the group about the campaign. This is the
last year of the Tomorrow Takes Flight Campaign. This year
incorporates the Wright State "Family" (faculty, staff, students,
retirees, and parents) into the campaign. Last year set a record
high with 30% participation campus wide. A record $233,000 was
raised. The theme this year is "Building Greatness From Within."
It will run April 5th to May 14th. A website will show progress
toward the goal and a list of donors from last year. This year
only, the Alumni Association will offer larger contributors the
opportunity to have a paver inscribed with their name under the Alumni
President's Award for Excellence -
Nomination packets will be in the mail soon. All unclassified
staff are encouraged to complete a nomination form.
Donna will request that the Unclassified Staff Council will become
one of the available groups on the university portal.
University Staff Council
University Staff Council Meeting of 3/10/04
Follow up to the University Staff Council Meeting of 1/14/04
The council had discussed a concern that some staff may be expected to
volunteer and some will be working on Labor Day (one of 10 paid
holidays). The cabinet is aware of the issue and is committed to a
fair deal for everyone involved. Staff who do not receive formal
pay for that day will be compensated with leave at another time.
We should let Dr. Rickert know if concerns continue.
USAC discussed the issue of 2004 Christmas
holiday when Christmas Day will fall on a Saturday. According to
policy the holiday will then move to Friday, Christmas Eve. The
floating holiday normally used for Christmas Eve could be applied to
either December 23rd or December 27th. Although many staff like to
take vacation between Christmas and New Year's, the week of the 27th is
already a short week because the New Year's holiday also moves to
Friday. If the university were closed on Monday as well we must
consider whether departments would have difficulty getting ready for the
start of class the following Monday, January 3rd. USAC and CSAC
were asked to survey staff regarding preference. Donna will send
out an email that will collect USAC responses. Donna has not been
able to send out a email, but will work with CaTS to get it done
New USC Business
Allan Boggs discussed three levels of training:
compliance and regulation training, skills training, and training for
personal development. The strategic plan makes a commitment to training
for all staff. Human Resources and the Kettering Center are working
together to identify what training is needed and who will provide it.
Council members cited lack of support and release
time for training. Several members felt that there was an inconsistency
across campus. Other topics of discussion included: a need for
supervisor training; a need to identify and encourage supervisors who
need training; the cost of training at the Kettering Center; the level
of training offered by CaTS. Members should take this question back to
USAC and CSAC for additional input.
The University Staff Council will probably be
renamed to Wright State or WSU Staff Council to avoid confusion with the
Unclassified Staff Council.
Rescheduling April Meeting on Evaluation Software
Donna requested a demonstration of the proposed HR evaluation
software at the next USAC meeting, but Tamra Jones is not available that
day. She offered either April 8th or 29th as alternatives.
Donna will send a message to the council asking for preferences.
The meeting was adjourned at 3:55 p.m.
next meeting of USAC will be be announced.
Minutes submitted by Susan Wehmeyer, USAC
Secretary, 3/22/04, Dining Minutes and Diversity Council minutes
will be added as available. Revised 3/23/04 with Diversity Council
Minutes. Revised 3/25/04 with Dining Services Committee Minutes.